Reporting directly to the dean of the School of Business, the primary responsibility of this executive assistant position is to provide administrative support for the dean, assistant dean and dean's leadership and advisory councils in the School of Business. This includes providing support for new strategic initiatives in the School of Business.
Administrative [60 %] – Assist in general management of the School of Business to ensure smooth operation of daily activities: oServes as confidential executive assistant to the dean of the School of Business, conducting research, preparing correspondence, reports, and other documents. oSchedules appointments, meetings; maintains the dean's calendar; makes travel and conference arrangements for both the dean and assistant dean. oProvides support, as needed, to the assistant dean. Responsibilities may include: providing support for accreditation and special projects or initiatives of the School of Business. oActs as budget manager for the School of Business including departments and graduate programs as well as providing support for budget planning and data entry into Banner. oMonitors budgets, prepares and approves purchase requisitions, check requests, expense reports, supply orders, and other items as they relate to managing budgets. oServes as primary informational focal point for students, faculty and administrators in both the College and School, as well as for public inquiries. oProvide administrative support for Dean's Leadership Circle and Family Business Initiative. Responsibilities to include: scheduling and attending meetings, taking and distributing minutes, and assisting with development of programming. oProvide administrative support, as needed, for the Dean's Student Advisory Council. oOversee all digital monitors and Rise displays in the School of Business oCreates and maintains an organized digital archive and file system. oAdapts to new technologies within the office, and will attend training (to be provided) as necessary to effectively utilize. oWorks with administrative assistant to plan and execute special events for the School. oCoordinates catering and other services as needed for the School. oAttends off-campus events for the School of Business, as required, and collaborates with College event personnel to coordinate.
Program Support [30 %] – Support the undergraduate and graduate programs: oProvides coordination and support for programs initiated within the Salerno Center for American Enterprise, e.g., centers, institutes, series, etc.
Responsibilities may include: Assisting with research and development of programming.
Assist with and participate in community engagement initiatives.
Academic Activities Support [10 %] – Initiates and coordinates activities such as: oStudent Scholarship Applications. oSubmissions of applications for undergraduate and graduate Beta Gamma Sigma honor society nominees and works with Beta Gamma Sigma to ensure timely delivery of materials. oWorks with the Dean and/or his/her designees in creating reports and responses to AACSB International.
Other Duties as Assigned – responsible for additional tasks as assigned by the deans, or assistant dean.
Education / Experience:
Bachelor's degree and significant applicable experience required. Office experience in higher education highly desirable. Experience working in a Higher Education setting is a plus.
Competencies / Skills:
This executive assistant position requires excellent organizational, interpersonal, communication and critical thinking skills. The assistant to the dean is a primary interface for the dean's office with both internal and external constituents including students, faculty, College administrators and the community. The assistant to the dean must be able to exercise good judgment in a variety of situations, with strong written and verbal communication, administrative and organizational skills, and the ability to maintain a balance among competing priorities. The individual must work independently on projects from conception to completion, and must be able to work under pressure to handle a wide variety of activities and confidential matters with discretion. The assistant to the dean should be able to work independently and have the skills to effectively use software applications appropriate to School of Business operations. Project management skills are a plus.
Supervision of Employees:
Supervision of student employees throughout the academic year.
Physical and Mental Demands:
Normal sitting, standing, and walking throughout the course of the day.
Periods of extended computer usage.
Must be able to lift up to 20 pounds – incoming shipments, etc., on the average once every day.
Requires concentration amidst distraction.
Noise level is typical of an office environment.
Ability to think through clearly amid changing priorities and circumstances.
Maintain professional attitude and demeanor in difficult situations.
Ability to multitask in a very busy work environment.
Exercise sound judgment.
Maintain high level of confidentiality.
35 hours/week – 12 Month position
It is the policy of St. John Fisher College to provide Equal Employment Opportunity to all employees and applicants for employment in accordance with the applicable federal, state, and local laws governing non-discrimination in employment in each locality in which the College has employees.
The College does not discriminate against applicants or employees in hiring, promotion, termination or the terms and conditions of employment on the basis of race, color, religion, gender, sexual orientation, national origin, citizenship, age, disability, marital status, military status, veteran status, predisposing genetic, characteristics or genetic information, arrest or conviction record, status as a victim of domestic violence, or any other characteristic protected by law.
Internal Number: 1522
About St. John Fisher College
St. John Fisher College is an independent, liberal arts institution in the Catholic tradition of American higher education. The College emphasizes liberal learning for students in traditional academic disciplines, as well as for those in more directly career-oriented fields. We are committed to enriching the work, teaching and life experiences for all faculty and staff, in support of the College’s mission. Human Resources is dedicated to providing high quality service with a true sense of personal value for all faculty, staff and their families and consistently meeting or exceeding expectations in all human capital disciplines. Mission: St. John Fisher College is a collaborative community dedicated to teaching, learning, and scholarship in a student-centered educational environment. The College is guided by its liberal arts tradition and its Catholic heritage, as expressed in the motto of its founders, the Basilian Fathers: “teach me goodness, discipline, and knowledge.” Fisher engages individuals in lives of intellectual inquiry, professional integrity, and civic responsibility, where diversity and service to others are valued and practiced.