The Assistant Dean reports to the Dean of the School of Undergraduate Studies and is responsible for oversight of program administration and academic policies and operations for the undergraduate degree portfolio.
On behalf of the School of Undergraduate Studies, the Assistant Dean coordinates and works to implement academic policies and administrative services across the university. The Assistant Dean’s primary focus is to work toward achieving the strategic goals of Undergraduate Studies: providing a curriculum and experience tailored to the needs of adult learners, and serving the unique requirements of GGU’s community in the Bay Area.
Essential Duties and Responsibilities: Other duties may be assigned.
The role of the Assistant Dean includes, but is not limited to the following:
Knowledge and Information Management:
Working with the Division of Academic Affairs to engage with and initiate research and data analysis to support strategic planning.
Tracking and interpreting student and School performance through metrics reporting, organization of data, and documentation of daily activities.
Consulting with the Dean regarding continuing student profiles, at-risk enrollment behaviors and required strategies for continuous improvement in enrollment and academic process.
Maintaining relationships with Student Support services and operations such as Enrollment Services, Advising, and Career Planning to advocate for students, and develop key performance indicators and assessments to measure effectiveness and inform planning.
Monitoring both internal and external innovations, developments, and strategies to improve the student experience and facilitate students’ achievement of goals.
In collaboration with the Division of Enrollment Management, providing leadership in strategic planning, including student success for adult, non-traditional undergraduates and establishment of institutional enrollment goals and implementing processes and resources to meet or exceed those goals.
Providing leadership in term-by-term enrollment management through the coordination of the Master Schedule, section enrollment size, waitlist management, and faculty resources.
In partnership with the Division of Strategic Marketing and Communications, participating in and assisting in planning of outreach events to prospective students, potential corporate and community partners, and alumni organizations.
Managing core functions of undergraduate degree programs, such as general education and core courses, assessments, and curriculum revisions.
Contributing to and initiating improvement of processes through active participation in the development and implementation of key policies and practices to support enrollment activities.
Leading process management in response to changing landscape of higher education, including the development of business processes in response to regulatory and accreditation expectations.
Providing leadership in project management both internal to undergraduate programs and collaboratively with other departments.
Serving as a representative for Undergraduate Studies to a variety of institutional committees. Serves in the Dean’s absence as appropriate.
Coordinating with faculty as part of shared governance; participating in meetings of the School’s Curriculum Committee and other meetings as appropriate.
Qualifications, Education and/or Experience:
Principles and practices of undergraduate education for adult and non-traditional learners, including military and veterans, academic administration and student success (retention/graduation).
Administrative procedures and organizational management tools, most specifically budget management and data reporting tools.
Automated student database and academic record systems, such as Ellucian’s Colleague.
Windows-based PCs and MS Office Suite.
Establish and maintain positive and professional relationships with students, faculty, staff, and community.
Communicate clearly, concisely and persuasively in oral and written forms.
Work effectively with students and staff from a variety of cultures and educational backgrounds.
Education and Experience:
Master’s Level degree in education, student development/personnel, or a related field required. Terminal graduate degree preferred.
7-10 years, in progressively responsible positions in academic administration, postsecondary teaching, or enrollment management required.
Management and supervisory experience as it relates to project management and non-profit budgeting preferred.
Experience with reporting and data management using a student information system a plus.
In applying for a position, candidates sign a consent authorizing a broader inquiry which may include reference checks, a motor vehicle check, and a third party background check.
Golden Gate University is an equal employment opportunity employer. We support inclusive excellence and are committed to creating a safe and welcoming community for all.
University policy prohibits discrimination based on race, color, religion, national origin, ancestry, age, gender, sexual orientation, marital status, medical condition, physical or mental disability, gender stereotyping, and gender identity, taking a protected leave (e.g. family medical or pregnancy leave), or on any other basis protected by applicable laws.
The University has a strong commitment to the principles of diversity and inclusion, and to maintaining working and learning environments that reinforces these practices. The University welcomes and encourages applications from all especially women, minorities, people of color, veterans, persons with disabilities, and members of the LGBTQI community.
EDUCATING PROFESSIONALS SINCE 1901. For more than 110 years, non-profit Golden Gate University (GGU) has been helping adults achieve their professional goals by providing undergraduate and graduate education in Accounting, Law, Taxation, Business and related areas. GGU is California's fourth oldest private university, enrolling 5,000 students and representing more than 68,000 alumni. The university's main campus is located in San Francisco with additional teaching sites in Seattle, Silicon Valley and Los Angeles. In addition to evening and weekend classes, most courses and degrees are offered entirely online.