After School Matters provides Chicago high school teens with high quality, after-school and summer opportunities to explore and develop their talents while gaining critical skills for work, college and beyond. Since 1991, more than 200,000 teens have participated in our hands-on, project-based after-school and summer programs in the arts, communications and leadership, sports and STEM (Science, Technology, Engineering and Math). Programs take place at locations throughout the city including Chicago public high schools, Chicago Park District and Chicago Public Library locations, community organizations, downtown at the Gallery 37 Center for the Arts and in Belmont Cragin at our new Michael and Karyn Lutz Center for After School Matters. For more information, visit www.afterschoolmatters.org.
Summary of Position:
The Strategic Supports Coordinator will assist the Director of Program Supports and the Director of Program Strategy by overseeing a variety of special projects, events, strategic initiatives, and professional development efforts required for the growth of After School Matters. These efforts fall into three large categories:
Identifying, maintaining, and developing partnerships with outside entities for events, such as requests for high-profile teen performances, as well as for strategic efforts, such as teen recruitment;
As strategic questions emerge, using data to identify gaps in ASM’s program portfolio and approaches for meeting goals, such as program expansion and teen recruitment; and
Piloting projects and initiatives and scaling them for implementation across the Programs team.
The ideal candidate must be flexible enough to support both large-scale initiatives and small projects, and to interface with various stakeholders (teens, instructors, funders, and partners). They will have a passion for improving the lives of Chicago’s teens.
Major Duties and Responsibilities:
Manage projects, special events, and strategic initiatives from conception to completion with a focus on external partnerships. Key ongoing projects will include:
analyzing our program portfolio in collaboration with the Research and Evaluation team to identify trends and opportunities to align program offerings with Chicago Public School demographics and needs; tasks will include synthesizing and analyzing data, drafting communication, and managing the program cataloging process
organizing logistics for events such as professional development and teen performances; tasks will include confirming event attendance, organizing room setup, ordering food, preparing materials, and maintaining a master list of programs and instructors who can meet special requests
managing the systems for teen recruitment and enrollment; tasks will include creating plans, monitoring compliance, updating tools and resources for teen interviews, and staying abreast of best practices for reaching marginalized teens
driving recruitment outreach strategies; tasks will include organizing recruitment events and activities, ordering materials, identifying partners and developing relationships, and creating calendars
Create project plans to implement large initiatives
Pull and synthesize data in Excel
Prepare data and reports to update stakeholders on the project’s status
Create reports after project completion to summarize lessons learned and recommendations
Communicate professionally with a wide range of external audiences
Collaboration with Other Departments:
Track, monitor, and communicate key dates for programs and multiple events to all departments using calendars and schedules
Create clear written correspondence and toolkits so other teams can successfully implement new and scaled-up initiatives
Support event logistics when other departments’ events involve teen programs (e.g., tours for donors and partners, Advisory Board meetings, and the annual Gala); anticipate challenges and develop solutions
Collaborate with other departments to accomplish team goals; for example, work with Payroll following performances to ensure teens are paid
Other duties required
The physical demands here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Must be able to sit for long periods of time.
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is not exposed to weather conditions
The noise level in the work environment is usually moderate.
Knowledge, Skills and Abilities:
Excellent organizational skills; detail and process oriented with a firm commitment to quality; capable of meeting deadlines
Problem solving and trouble-shooting skills; ability to exercise discretion and sound judgment
Ability to develop and facilitate collaborative relationships and interact with people at all levels
Demonstrated experience in managing multiple projects at one time, ability to respond to requests quickly, willingness to be flexible, and able to work in a fast paced, high energy environment
Strong orientation to customer service for staff and teens, corporate executives, community and government leaders, etc.
Proficiency in MS Office applications required, including knowledge of or ability to learn mid-level Excel skills (e.g., pivot tables, lookup functions, and sorting/filtering)
Experience with database
Bachelor’s degree required;
1-2 years of experience required in education and/or nonprofit administration, project planning, event management, and community outreach
Commitment to the youth of Chicago
Cook County residency required
Evenings and weekends may be required
Valid Driver’s License, insured transportation, and driving record that satisfies our Motor Vehicle Policy required
How to Apply:
Submit a cover letter and resume at http://afterschoolmatters.applytojob.com/apply
After School Matters is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, ancestry, national origin, religion, sex, sexual orientation, gender identity, disability, protected veteran status, military discharge status, age, marital status, parental status, or source of
 After School Matters will provide reasonable accommodation to a person who does not have a driver’s license because of a disability.
Internal Number: 3127028972
About After School Matters
After School Matters provides Chicago high school teens with high quality, out-of-school time opportunities to explore and develop their talents while gaining critical skills for work, college and beyond. Since 1991, more than 200,000 teens have participated in our hands-on, project-based after-school and summer programs in the arts, communications and leadership, STEM and sports. Programs take place at locations throughout the city including Chicago public high schools, Chicago Park District and Chicago Public Library locations, community-based organizations, The Michael and Karyn Lutz Center for After School Matters in the Belmont Cragin neighborhood and Gallery 37 Center for the Arts downtown.