Associate Director of Fiscal Services (May 2019) Citrus Community College
Posting Number: 0600836 Position Title: Associate Director of Fiscal Services (May 2019) Posting Date: 05-21-2019 Closing Date: 07-09-2019 Department/Division: FS (Administration) Funding: District Funded Job Category: Management (Classified) Assignment: Full-Time Percentage Employee: 100% Months per Year: 12 Months Work Days per Week: See 'Work Schedule per Day' below. Work Schedule per Day:Generally Monday through Friday 8:00 a.m. to 5:00 p.m.; however, this is an exempt management/supervisory-level position requiring some weekend, holiday, and non-conventional working hours in addition to the regular working hours of a collegiate environment. Work Shift for this Position (select all that apply): Days / Nights / Weekends Placement/Range: M49 on the Management Salary Schedule
A Complete Application Packet Includes: Resume Cover Letter Transcripts
Optional Applicant Documents Other Document (s) Licenses and Certificates
POSITION SUMMARY: Under the general direction and supervision of the Director of Fiscal Services, this classification is responsible for managing and performing a variety of duties related to the District's budget and accounting functions, including accounts payable, accounts receivable, payroll, cashiering, grants management, student financial aid, financial reporting, maintenance of financial records and expenditure/budget control. The Associate Director is also responsible for assisting in the management of the District's fiscal services division.
ESSENTIAL DUTIES AND RESPONSIBILITIES: - Assists in the development of the preliminary, tentative and adopted budgets. - Assists in the planning and directing of all financial operations and activities. - Assures compliance with applicable federal, state and local laws and regulations and professional accounting standards including Governmental Accounting Standards Board (GASB) regulations. - Directs and maintains accounting and reporting systems. - Responsible for monitoring and maintaining the position control system for budgetary purposes. - Monitors budget and accounting reports for all District funds. - Reviews, audits, and approves various documents and financial transactions, including budget transfers and modifications, purchase requisitions, vouchers, billings, bank statements, account reconciliations, and personnel records. - Develops financial projections, including projections for potential salary and/or benefit changes. - Provides training and technical assistance to personnel in establishing and maintaining departmental budgets. - Maintains chart of accounts for all funds in accordance with the Budget and Accounting Manual. - Assists in the preparation of all financial reports, including internal and external financial reporting needs. - Maintains positive working relationships with other departments on campus. - Assures compliance with District policy and administrative procedures, program laws, regulations, guidelines and contractual requirements related to fiscal operations. - Administers the collective bargaining agreements among the District and the classified union. - Creates an atmosphere of collegiality and supports the goals of participatory governance. - Supervises and evaluates assigned personnel. - Resolves conflict. - Performs other duties as assigned that support the overall objective of the position and the District's mission and philosophy.
MINIMUM QUALIFICATIONS: - Possession of a bachelor's degree in accounting, business administration, finance, or a related field. - Minimum of three years of experience working in governmental accounting, performing a variety of accounting, budgeting, and fiscal operations, including at least one year in a supervisory position. - Evidence of experience with computerized financial information systems and their use in financial analysis and reporting. - Evidence of ability to communicate effectively, with a diverse population both orally and in writing. - Evidence of ability to work effectively as a member of the Finance and Administrative Services team. - Evidence of experience supervising a complex fiscal and administrative department, responsible for implementation of state and federal regulations. - Sensitivity to, understanding of, and respect for the diverse academic, socioeconomic, ethnic, religious, cultural background, disability, and sexual orientation of community college students, faculty, and staff.
PREFERRED QUALIFICATIONS: - Two years of experience working in accounting, budgeting, or financial operations at a school or community college district. - One year of experience supervising a financial department at a school or community college district. - Two years of experience with computerized financial information systems.
About Citrus College: Celebrating over 100 years of service, Citrus College is located in Glendora in the foothills of the San Gabriel Mountains, approximately twenty-five miles northeast of metropolitan Los Angeles. The college has the distinction of being the oldest community college in Los Angeles County and the fifth oldest in the state.
Citrus College was founded in 1915 under the leadership of Dr. Floyd S. Hayden, who helped bring the community college movement to California. From 1915 to 1961, the college was operated by the Citrus Union High School District. In July 1961, the Citrus Community College District was created to include the Azusa and Glendora unified school districts. In 1967, the district expanded to include the Claremont, Duarte and Monrovia school districts.
Today, Citrus College occupies a 104-acre campus. The college is currently experiencing a major facilities expansion project that will change the look of the campus. The college enrolled 27 students in 1915 and currently the college serves more than 19,000 students annually. Classes are offered on a 16-week calendar (fall and spring semesters), as well as in a variety of non-traditional scheduling options -- winter intersession, evenings, summer sessions, and optional class formats, such as online education courses.
Mission Statement Citrus College provides innovative educational opportunities and student support services that lead to the successful completion of degrees, transfer, career/technical education and basic skills proficiency. The college fosters personal and professional success through the development of critical thinking, effective communication, creativity, and cultural awareness in a safe, accessible and affordable learning community. In meeting the needs of our demographically diverse student population, we embrace equity and accountability through measurable learning outcomes, ethical data-driven decisions and student achievement.
Accreditation Citrus College is accredited by the Accrediting Commission for Community and Junior Colleges, Western Association of Schools and Colleges, 10 Commercial Blvd., Suite 204, Novato, CA 94949, (415) 506-0234), an institutional accrediting body recognized by the Council for Higher Education Accreditation and the U.S. Department of Education. Additional information about accreditation, include filing of complaints against member institutions can be found at https://accjc.org.
'CITRUS COLLEGE IS AN EQUAL OPPORTUNITY EMPLOYER.' It is the policy of the District not to discriminate against and to encourage a diversity of applicants based on national origin, religion, age, sex or gender, race, color, medical condition, ancestry, sexual orientation, marital status, physical or mental disability, use of family and medical care leave, genetic information, military or veteran status, gender identity, gender expression, or because he or she is perceived to have one or more of the foregoing characteristics, or based on association with a person or group with one of more of these actual or perceived characteristics.
Special Instructions to Applicants: Applications are considered legal documents, and as such, all areas of the application must be completed or your application packet will be considered incomplete, and will not be moved forward. While it may be appropriate in some areas of your application to use 'NA' (not applicable), do not use terms such as 'see resume' or 'see attached'. When listing your work experience, please specify the beginning and end dates for each job you held and describe your experience.
Applicants are responsible for ensuring that all required documents, and those additional documents you choose to include, are attached BEFORE clicking the 'Finished Attaching Documents' button and confirming. It is advisable to attach 'Optional' documents first, and then 'Required' documents once you are ready to click on the 'Finished Attaching Documents' button and confirming.
Application and Supplemental Questionnaire must be complete. A resume will not substitute for a fully completed employment application and supplemental questionnaire. Incomplete applications will be rejected. When listing your work experience, please specify the beginning and end dates for each job you held and describe your experience.
Additional documents CANNOT be added to your electronic application packet once you click on 'Finished Attaching Documents' and receive your confirmation number; so, please be sure you have all documents you will upload handy and in an electronic format. THE APPLICANT TRACKING SYSTEM WILL NOT ACCEPT DOCUMENTS LARGER THAN 2MB. IF YOUR DOCUMENTS DO NOT UPLOAD, PLEASE RESIZE. If you do not have all your documents handy at the time you are applying for the position, we advise you to click on 'Finish Attaching Documents Later'. Be sure, however, to finish attaching your documents BEFORE the close or first consideration date for the position. Please remember, you will NOT be able to attach additional documents after you have selected 'Finished Attaching Documents' and have received a confirmation number, and you will not be able to apply for a position after the position has closed.
Please note: should an applicant apply for a position more than once, only the most recently received application packet will be the one screened for completeness. All others will be deemed inactive, and will not be considered, regardless of completeness.
We regret we are unable to accept faxed, emailed, mailed, or hand delivered application materials outside the online Applicant Tracking System (ATS). Only application materials submitted through this electronic format will be accepted. Exception: The Citrus College Form 101 must be mailed or hand delivered to the Director of Human Resources in a sealed, confidential envelope.
Reasonable accommodations will be provided to candidates with verified disabilities. Accommodation requests should be made at the time the interview appointment is scheduled.
All employees within the bargaining unit are required to pay dues as a member of the exclusive representative or pay an agency fee.
About Transcripts: --Candidates must upload copies of all transcripts (need not be official at the time of application) which prove sufficient for verifying minimum qualifications for this position. --Official transcripts will be required at the time of the job offer. --Transcripts must be from the awarding institution, and must show that the degree has been awarded (or conferred) and the year. --Degree(s) must be earned (or conferred) from accredited institution(s) or an equivalent foreign institution by the first consideration date for this position. --All degrees must be verifiable on a legible transcript by the indicated first consideration date for this position. --Foreign transcripts must be transcribed in English AND evaluated for U.S. equivalency by a bona fide U.S. evaluation service.
Selection Procedure: --A selection committee will review application packages of those candidates who have met the minimum qualifications for this position, and will select a limited number of qualified candidates for an interview. --Each candidate may be asked to make a presentation on a topic of the selection committee's choice. The candidate will be informed of the topic when an interview appointment is scheduled. --Each candidate may be asked to provide a sample of his or her writing ability just prior to the interview. --Travel costs must be borne by the applicant. --Final candidates for faculty, management, and supervisor/confidential positions may be interviewed by the Superintendent/President. --If selected as a finalist, the candidate permits the District to contact the current and former employer(s) to investigate past employment history.
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Citrus College delivers high quality instruction that empowers students to compete globally and to contribute to the economic growth of today's society. We are dedicated to fostering a diverse educational community and cultural learning environment that supports student success in pursuit of academic excellence, economic opportunity, and personal achievement.