The Bloomberg Harvard City Leadership Initiative is a joint effort of Harvard Kennedy School and Harvard Business School, in close collaboration with and funded by Bloomberg Philanthropies, to advance leadership, management, and innovation in cities. The program aims to equip mayors and their senior leaders with the tools, skills, and support required to tackle complex organizational challenges faced in running cities. The initiative is comprised of executive education (e.g. classes for mayors and senior city government leaders), ongoing support for cities in applying and spreading the learning throughout their organizations (e.g. coaching, workshops, research support), and research and curriculum development (e.g. new cases, tools for the classroom, and knowledge about municipal governance and problem-solving) to advance the field of city leadership around the world.
The Financial and Administrative Associate will manage and execute a wide range of complex administrative and financial responsibilities that the smooth operation of the program and provide support for the Bloomberg Harvard City Leadership Initiative team.
Duties & Responsibilities include:- Provide administrative and logistical support including: recordkeeping, processing expenses and preparing reimbursements, coordinating travel for team members, scheduling and arranging internal and external meetings, and other administrative requirements of the team
- Coordinate the appointment process and paperwork for staff, student interns, RAs, and fellows
- Execute processes to onboard/welcome new team members
- Manage complex calendaring of meetings, appointments, and travel
- Serve as a principal contact and source of information for visitors, including faculty, students, and staff
- Support organization in preparing budgets, proposals, and financial reports, reviewing and monitoring financial data, and in financial forecasting and projections
- Assist in drafting and stewarding contracts through the approval process when contracted services are required
- Establish office procedures, policies, and operations; interpret and communicate policies and processes
- Procure materials and services and guide contracts through internal approval processes
- Assist in scheduling internal and external meetings, organizing and managing records, and keeping select databases up-to-date
- Provides logistical support for special projects and programs as needed, including possible on-site support of select programs
- Work with the Ash Center's leadership (where the initiative is housed) to ensure adherence to all Harvard University financial policies and procedures
This position is a fully benefits eligible term appointment ending September 30, 2020, with a strong possibility of renewal.
The Ash Center is a vibrant and values-driven community. We are committed to diversity and welcome people of varied backgrounds, cultures, experiences, and disciplines. We actively seek applications from people of color, women, the LGBTQIA+ community, military veterans, persons with disabilities and underrepresented backgrounds.
Harvard University requires pre-employment references and background checks.
Harvard University is committed to supporting a healthy, sustainable learning and working environment.
Salary Grade: 055
Union: 55 - Hvd Union Cler & Tech Workers |
