Under the general direction of the Deputy Administrator, this position provides leadership and guidance to a diverse team of Grants & Development staff. This position provides oversight for the research, planning, writing, editing and proofreading of federal, state, county, private and foundation grant applications, within strict deadlines and with frequent collaboration with Tribal directors, program managers and support staff. This position maintains regular communication with the Administrative Team, especially the Deputy Administrator, for current, ongoing and future projects.
Essential Duties and Responsibilities
Provides leadership and guidance to all Grants & Development staff assigned to the department on all aspects of their essential duties and responsibilities—especially regarding development of complete grant applications, scoping meetings, project development and research—through collaboration, communication, “gentle steerage,” delegation and coaching;
Maintains ongoing communication and collaboration with the Administrative Team and other stakeholders on issues, needs and successes of current and future projects;
Manages essential functions of office, including communicating policy and policy changes; and managing the departmental budget.
With input from Tribal Council, the Administrative Team and Grants staff, maintains a proposed calendar of grants, including proposed projects, for the current and next fiscal years;
In a timely manner and within strict deadlines, researches, plans, writes, edits and proofreads federal, state, county, private and foundation grant applications—including case statements, narratives, abstracts, Tribal Resolutions, memoranda of understanding, letters of support, budgets and budget narratives—to fund Puyallup Tribal departments, program and projects.
Tracks status of proposals and follows up with granting agencies to provide additional information required by grantor, as necessary;
Identifies and researches potential grant funding opportunities to address the needs of Tribal departments, programs and projects;
Reviews grantor “request for proposal” notices, analyzing required information to develop competitive, fundable grant applications;
Works cooperatively and respectfully with all Tribal department directors, program managers, support staff and Administrative Team in planning and writing grant applications;
Regularly communicates through a variety of media, including scoping meetings, with Tribal department directors and program managers to understand their ongoing needs, ongoing goals and funding needs;
Works cooperatively and respectfully with Grants staff;
Communicates with grant funders and program managers, as necessary;
Through research, gathers and maintains ongoing files on evidence-based best- and promising-practices, Tribal programs and Tribal projects;
Collects and maintains current data and statistics within the Tribe for the development of effective, data-driven grant applications;
Assists grant project directors and project coordinators with initial required online grant reporting, including narrative and data reports, as necessary;
Provides grant-related reports for Tribal Council, the Administrative Team and the Deputy Administrator, as necessary;
As assigned by the Deputy Administrator, performs grants-related legislative analysis, legislative research and legislative liaison activities; and,
Other duties as assigned.
This position directly supervises all Grants & Development staff. It carries out supervisory responsibilities in accordance with the Puyallup Tribe of Indians personnel policies and procedures, and all applicable laws. Responsibilities include interviewing, hiring, coaching and training employees; planning, assigning, and directing work; appraising performance; rewarding, recognizing and counseling employees; addressing complaints and resolving problems.
Qualifications and Requirements
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Education and/or Experience
Bachelor’s degree (B.A.) from 4-year college or university in a related field and four years demonstrated experience and/or training overseeing, developing and managing grant applications; or equivalent combination of education and experience. Intermediate to advanced skills in word-processing and spreadsheets (i.e. Microsoft Word, Excel, Access, etc.) is required.
Ability to read, analyze, and interpret general business periodicals, professional journals, technical procedures, or governmental regulations. Ability to write reports, business correspondence, and procedure manuals. Ability to effectively present information and respond to questions from groups of managers, clients, customers, and the general public.
Ability to calculate figures and amounts such as discounts, interest, commissions, proportions, percentages, area, circumference, and volume. Ability to apply concepts of basic algebra and geometry.
Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists. Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form.
Licenses or Certificates
Must have and maintain a valid and unrestricted Washington State driver’s license and proof of insurance.
Exceptional ability to provide guidance and leadership to a diverse team;
Exceptional ability to work cooperatively and respectfully on a team;
Familiarity and working knowledge of the Puyallup Tribe, tribal governments and issues facing Native Americans;
Demonstrated excellence in verbal and written communication;
Knowledge of project development, budgeting and fiscal management principles relevant to grant development;
Works well under pressure, within deadlines, with limited direction and independently;
Ability to conduct research electronically, using Internet, academic databases and other search tools;
Knowledge of grant application processes, including the preparation of required applications, and the ability and commitment to deliver a finished grant proposal with minimal editing and revision; and,
Knowledge of key funding sources, including federal, state and private foundations.
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Requires the ability to operate a typewriter, personal computer, multi-line telephone, calculator, facsimile and photocopier.
Requires the ability to read, write, communicate, and interpret information accurately in English.
Requires the ability to concentrate and consistently produce accurate work.
While performing the duties of this job, the employee is frequently required to sit; use hands to finger, handle, or feel; reach with hands and arms; and talk or hear.
The employee occasionally is required to stand and walk.
The employee is occasionally required to stand and stoop, kneel, crouch, or crawl.
The employee must occasionally lift and/or move up to 10 pounds.
Specific vision abilities required by this job include close vision, color vision and ability to adjust focus.
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
The noise level is moderate.
The physical exertion is low to moderate.
Work is primarily performed in an office setting, with some travel to project sites.
There are frequent employee contacts and interruptions during the day.