The University of Southern Californiaâs Institute for Creative Technologies (ICT) is an off campus research facility, located on a creative business campus in the âSilicon Beachâ neighborhood of Playa Vista. We are world leaders in innovative training and education solutions, computer graphics, computer simulations, and immersive experiences for decision-making, cultural awareness, leadership and health.Â ICT Employees are encouraged to develop themselves both professionally and personally, through workshops, invited guest talks, movie nights, social events, various sports teams, a private gym and a personal trainer. The atmosphere at ICT is informal and flexible, while encouraging initiative, personal responsibility and a high work ethic.
We are currently seeking a Lead Pre-Award Administrator to join our team. The Lead Pre-Award Administrator prepares complex proposals within parameters of sponsored and non-sponsored research guidelines. Develops, prepares, revises, and finalizes project budgets, and provides budget justification. Collaborates with Office of Sponsored Research to ensure awards are set up properly, including cost-sharing requirements are fulfilled. Reviews and approves expenditures. Develops and communicates reports supporting project status. Manages contract closeout process and audits inquiries. Serves as a Subject Matter Expert (SME). Interprets complex University and government policies. Identifies and implements process improvements. May negotiate and communicate with federal and state sponsors, industry sponsors, other institutions, and/or University schools or divisions in regard to application issues. Maintains currency on changes within legal, regulatory, competitive economic and technology environments which may affect specialized programs. Recruits, screens, hires, trains and directly supervises all assigned employees.
Preferred Experience and Skills
Ability to maintain a solution-oriented attitude while providing unsurpassed customer service.
Exceptional verbal and written communication skills.
Exceptional critical thinking and problem solving skills.
Ability to prioritize work and manage multiple priorities simultaneously.
Ability to work well under pressure without sacrificing teamwork, accuracy, or customer service.
Demonstrated knowledge of USC Pre-Award and Post-Award administration system applications.
Demonstrated ability to work in a fast-paced environment with changing demands.
Working knowledge of Uniform Guidance.
Proficiency with Microsoft Office, especially Excel.
Occasional evenings and weekend hours may be required to meet proposal submission deadlines
Why work at ICT
A quality work-life balance
Meet interesting people from all walks of life â technologists, social scientists, military, writers, producers, philanthropists
Opportunities for free, top-tier university education for you and your children
***MUST UPLOAD RESUME AND COVER LETTER WITH APPLICATION***
Minimum Education:Bachelor's DegreeCombined experience/education as substitute for minimum education Minimum Experience: 5 YearsMinimum Field of Experience: Expert knowledge and fluency of governmental regulations (e.g. FAR, A-21, A-110, A-133,CAS). Knowledge and ability to understand, interpret, and communicate University policiesand procedures. Excellent oral, written, and communication skills. Excellent analyticalskills; demonstrated proficiency in Excel and web-based tools. Strong accounting skills;knowledge of accounting principles. Expert in project management, including managinginternational collaborations and complex multi-sub award contracts. Knowledge ofpersonnel management, including proposing effort for and training and hiring of students,post-doctorals, academic appointments, regular staff, bargaining unit staff, and consultants,along with the circumstances appropriate for each type of position.
USC’s Viterbi School of Engineering has been one of the economic engines in Southern California and a vital hub in the California economy. The technical innovations and ideas generated by the Viterbi faculty and research community have resulted in countless innovations, many becoming the foundations for new companies, products and services. The thousands of students graduating each year bring new ideas and vitality to companies in California and beyond. With an annual research budget exceeding $205M each year, more than 46 research centers and institutes, more than 180 faculty members, 7,800 students and over 60,000 impassioned alumni world-wide, the Viterbi School is addressing some of the world’s great challenges.