Human Resources Technician II (August 2019) Citrus Community College
Posting Number: 0600845 Position Title: Human Resources Technician II (August 2019) Posting Date: 08-02-2019 Closing Date: 08-29-2019 First Consideration Date: Department/Division: Human Resources (Administration) Funding: District Funded Job Category: Classified Assignment: Full-Time Percentage Employee: 100% Months per Year: 12 months Work Days per Week: Monday through Friday Work Schedule per Day: 8:00 a.m. to 5:00 p.m. Work Shift for this Position (select all that apply): Days FLSA: Nonexempt
Placement/Range: 40-1 (Starting salary for a new classified hire at Citrus College is fixed at Step 1.)
Pay Rate: $4,737.01/month ($27.33/hour)
BENEFITS: The District provides a fully-paid, comprehensive program of fringe benefits including major medical, dental, and vision insurance for full-time employees and eligible dependents. Life insurance provided for employee only.
A Complete Application Packet Includes: Resume Cover Letter
Optional Applicant Documents Other Document (s) Transcripts Licenses and Certificates
Additional Applicant Documents:
POSITION SUMMARY: This recruitment is to fill one full-time (100%) position.
Coordinates and performs activities to support the overall operation of the District's Human Resources Department.
ESSENTIAL DUTIES AND RESPONSIBILITIES: - Implements, communicates, and maintains a recruitment process contributing to the identification of quality job candidates and response to special needs. Directs recruitment to the most appropriate labor market and advertising media for obtaining desired skills and abilities. - Conducts recruitment for candidates with special backgrounds and skills to conform to District needs. Verifies candidate backgrounds and references. - Arranges for and may conduct pre-screening interviews of some levels of candidates. Assembles and distributes information to the hiring administrator. Facilitates interview scheduling and selection processes. - Establishes and maintains an application tracking system by occupation and demographics. Coordinates and reviews the work activities of clerical support responsible for maintenance of the system. - Maintains statistical and other data to support human resources reports such as those dealing with diversity. Compiles statistical reports concerning employment function activity such as recruitment, applicant flow, applicant demographics, pre-screening activities, interviews, and selection. May prepare reports to management and external regulatory agencies. - Assists with verifying backgrounds of job candidates by conducting reference checks, administering testing, facilitating committee assessment, and participating in in-box question and answer reviews. - Corresponds with job applicants on status of resume and application, employment opportunities, and status of active recruitment/selection processes. Delegates and/or personally composes letters regarding the employment process. - Establishes and maintains a dedicated employment phone line. Ensures that instructions and job postings are kept up-to-date, are easy-to-understand, and contain instructions to facilitate mail or telephone response. - Answers telephone and personal inquiries regarding opening and hiring procedures. - Prepares recommendations for employment. Issues notices of employment to successful candidates. - Coordinates and conducts orientation and processing of new employees explaining the quality of work life at the District plus policies, procedures, compensation, and benefit programs. - Computes salary adjustments for employees based on range, step, longevity, and other changes occurring from changes such as annual adjustments, reclassification, and out-of-class assignments. Refers date, salary rate, and related information to the Payroll Department for processing. - Reviews, records, and processes professional development credits for faculty. Researches personnel files to verify years of service and current qualifying credits for professional development. Notifies faculty members and payroll of movement on the academic salary schedule. Calculates and forwards the rate information to Payroll. - Enters new employee information onto a relational database of human resources information (HRIS) and Banner. Sets up prompts or separate schedules for identifying dates of employee status change (e.g., step-in-grade, longevity, professional development, performance appraisal). - Schedules and/or conducts exit interviews of employees leaving the District. Analyzes data from these interviews to suggest improvement in the employment process and in general human resources management practices. - Prepares materials for the board agenda, itemizing employee salary changes. Verifies information received from others on newly hired employees. - Provides a variety of Human Resources-related information to staff and outsiders on personnel policies, rules and regulations. - Interprets classified and faculty collective bargaining agreements as they related to compensation. - Assists in the development of Human Resources-related policies and procedures. - May participate in the determination of equivalency and faculty service areas for academic positions. - May determine minimum qualifications of applicants. - Performs other duties as assigned that support the overall objective of the position.
KNOWLEDGE, SKILLS AND ABILITIES: - Requires specialized knowledge of generally accepted personnel management practices, fair employment practices and laws. - Requires special knowledge and skills of the practices and techniques for effective recruitment; applicant document flow; and verification of ability to perform recruited positions. - Requires a working knowledge of salary and benefit programs and labor contracts. - Requires a working knowledge of relational databases for storing and retrieving human resources information. - Requires sufficient human relations skill to 'sell' the District, to employ lines of inquiry that identify candidates, backgrounds, and abilities; to deal with confidential information; and to facilitate discussions in individual and small group settings. - Requires language and writing skills to prepare professional correspondence, candidate summaries, and various reports. - Requires the ability to carry out all aspects of the position. - Requires the ability to learn, apply, and interpret the policies, procedures, techniques, and rules governing human resources management at the District within a reasonable time. - Requires the ability to achieve harmony and cooperation in communications with others; to prepare professional correspondence for routine communications with insiders and outsiders. - Requires the ability to conduct reference checks and pre-screen interviews.
Minimum Qualifications: See Education and Experience below.
PREFERRED QUALIFICATIONS: - Demonstrated understanding of, sensitivity to, and respect for the diverse academic, socioeconomic, ethnic, religious, cultural background, disability, and sexual orientation of community college students, faculty, and staff. - Possession of a bachelor's degree earned from an accredited institution by the close date of the recruitment. - One year of experience working in a Human Resources office at a community college or university. - One year of experience reviewing and interpreting transcripts. - One year of experience with college/university faculty load assignments. - Experience using Banner, or similar ERP system.
EDUCATION AND EXPERIENCE: - An associate degree, or the completion of at least sixty (60) college-level semester units, and three years of human resources-related experience; or, in the absence of an associate degree, or the completion of at least sixty (60) college-level semester units, five years of human resources-related experience.
PHYSICAL ABILITIES: - Position requires the ability to sit for extended periods of time with intermittent walking, standing, reaching, and occasional carrying and lifting of lightweight materials (under 20 pounds). - Requires visual acuity and depth perception to recognize people, words, and numbers. - Requires sufficient hand and finger dexterity and hand/eye coordination to use a computer keyboard and common office equipment. - Requires speaking and hearing ability sufficient to hear over a phone and carry on conversations.
About Citrus College: Celebrating over 100 years of service, Citrus College is located in Glendora in the foothills of the San Gabriel Mountains, approximately twenty-five miles northeast of metropolitan Los Angeles. The college has the distinction of being the oldest community college in Los Angeles County and the fifth oldest in the state.
Citrus College was founded in 1915 under the leadership of Dr. Floyd S. Hayden, who helped bring the community college movement to California. From 1915 to 1961, the college was operated by the Citrus Union High School District. In July 1961, the Citrus Community College District was created to include the Azusa and Glendora unified school districts. In 1967, the district expanded to include the Claremont, Duarte and Monrovia school districts.
Today, Citrus College occupies a 104-acre campus. The college is currently experiencing a major facilities expansion project that will change the look of the campus. The college enrolled 27 students in 1915 and currently the college serves more than 19,000 students annually. Classes are offered on a 16-week calendar (fall and spring semesters), as well as in a variety of non-traditional scheduling options -- winter intersession, evenings, summer sessions, and optional class formats, such as online education courses.
Mission Statement Citrus College provides innovative educational opportunities and student support services that lead to the successful completion of degrees, transfer, career/technical education and basic skills proficiency. The college fosters personal and professional success through the development of critical thinking, effective communication, creativity, and cultural awareness in a safe, accessible and affordable learning community. In meeting the needs of our demographically diverse student population, we embrace equity and accountability through measurable learning outcomes, ethical data-driven decisions and student achievement.
Accreditation Citrus College is accredited by the Accrediting Commission for Community and Junior Colleges, Western Association of Schools and Colleges, 10 Commercial Blvd., Suite 204, Novato, CA 94949, (415) 506-0234), an institutional accrediting body recognized by the Council for Higher Education Accreditation and the U.S. Department of Education. Additional information about accreditation, include filing of complaints against member institutions can be found at https://accjc.org.
'CITRUS COLLEGE IS AN EQUAL OPPORTUNITY EMPLOYER.' It is the policy of the District not to discriminate against and to encourage a diversity of applicants based on national origin, religion, age, sex or gender, race, color, medical condition, ancestry, sexual orientation, marital status, physical or mental disability, use of family and medical care leave, genetic information, military or veteran status, gender identity, gender expression, or because he or she is perceived to have one or more of the foregoing characteristics, or based on association with a person or group with one of more of these actual or perceived characteristics.
Special Instructions to Applicants: Applications are considered legal documents, and as such, all areas of the application must be completed or your application packet will be considered incomplete, and will not be moved forward. While it may be appropriate in some areas of your application to use 'NA' (not applicable), do not use terms such as 'see resume' or 'see attached'. When listing your work experience, please specify the beginning and end dates for each job you held and describe your experience.
Applicants are responsible for ensuring that all required documents, and those additional documents you choose to include, are attached BEFORE clicking the 'Finished Attaching Documents' button and confirming. It is advisable to attach 'Optional' documents first, and then 'Required' documents once you are ready to click on the 'Finished Attaching Documents' button and confirming.
Application and Supplemental Questionnaire must be complete. A resume will not substitute for a fully completed employment application and supplemental questionnaire. Incomplete applications will be rejected. When listing your work experience, please specify the beginning and end dates for each job you held and describe your experience.
Additional documents CANNOT be added to your electronic application packet once you click on 'Finished Attaching Documents' and receive your confirmation number; so, please be sure you have all documents you will upload handy and in an electronic format. THE APPLICANT TRACKING SYSTEM WILL NOT ACCEPT DOCUMENTS LARGER THAN 2MB. IF YOUR DOCUMENTS DO NOT UPLOAD, PLEASE RESIZE. If you do not have all your documents handy at the time you are applying for the position, we advise you to click on 'Finish Attaching Documents Later'. Be sure, however, to finish attaching your documents BEFORE the close or first consideration date for the position. Please remember, you will NOT be able to attach additional documents after you have selected 'Finished Attaching Documents' and have received a confirmation number, and you will not be able to apply for a position after the position has closed.
Please note: should an applicant apply for a position more than once, only the most recently received application packet will be the one screened for completeness. All others will be deemed inactive, and will not be considered, regardless of completeness.
We regret we are unable to accept faxed, emailed, mailed, or hand delivered application materials outside the online Applicant Tracking System (ATS). Only application materials submitted through this electronic format will be accepted. Exception: The Citrus College Form 101 must be mailed or hand delivered to the Director of Human Resources in a sealed, confidential envelope.
Reasonable accommodations will be provided to candidates with verified disabilities. Accommodation requests should be made at the time the interview appointment is scheduled.
All employees within the bargaining unit are required to pay dues as a member of the exclusive representative or pay an agency fee.
About Transcripts: --Candidates must upload copies of all transcripts (need not be official at the time of application) which prove sufficient for verifying minimum qualifications for this position. --Official transcripts will be required at the time of the job offer. --Transcripts must be from the awarding institution, and must show that the degree has been awarded (or conferred) and the year. --Degree(s) must be earned (or conferred) from accredited institution(s) or an equivalent foreign institution by the first consideration date for this position. --All degrees must be verifiable on a legible transcript by the indicated first consideration date for this position. --Foreign transcripts must be transcribed in English AND evaluated for U.S. equivalency by a bona fide U.S. evaluation service.
Selection Procedure: --A selection committee will review application packages of those candidates who have met the minimum qualifications for this position, and will select a limited number of qualified candidates for an interview. --Each candidate may be asked to make a presentation on a topic of the selection committee's choice. The candidate will be informed of the topic when an interview appointment is scheduled. --Each candidate may be asked to provide a sample of his or her writing ability just prior to the interview. --Travel costs must be borne by the applicant. --Final candidates for faculty, management, and supervisor/confidential positions may be interviewed by the Superintendent/President. --If selected as a finalist, the candidate permits the District to contact the current and former employer(s) to investigate past employment history.
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Citrus College delivers high quality instruction that empowers students to compete globally and to contribute to the economic growth of today's society. We are dedicated to fostering a diverse educational community and cultural learning environment that supports student success in pursuit of academic excellence, economic opportunity, and personal achievement.