After School Matters provides Chicago high school teens with high quality, after-school and summer opportunities to explore and develop their talents while gaining critical skills for work, college and beyond. Since 1991, more than 200,000 teens have participated in our hands-on, project-based after-school and summer programs in the arts, communications and leadership, sports and STEM (Science, Technology, Engineering and Math). Programs take place at locations throughout the city including Chicago public high schools, Chicago Park District and Chicago Public Library locations, community organizations, downtown at the Gallery 37 Center for the Arts and in Belmont Cragin at our new Michael and Karyn Lutz Center for After School Matters. For more information, visit www.afterschoolmatters.org.
Summary of Position:
Reporting to the Manager of Program Supports, the Coordinator of Program Supports will be responsible for a variety of logistical and project management supports for special projects that are critical for the growth of After School Matters’ Program Department. These projects fall into three large categories:
Outreach and Exposure: planning the varied requests of outside entities for After School Matters teens to perform and participate in high-profile exposure opportunities.
Program Implementation: managing the scaling up of various pilot programs from the past fiscal year.
Program Enhancements: working with resident artists and instructors to plan for performances and improve instructional practices in programs.
To complete these projects, the Coordinator of Program Supports will interface with a variety of stakeholders (teens, instructors, funders, and partners). The ideal candidate must be flexible enough to support both large-scale initiatives and small, discrete projects, and will have a passion for improving the lives of Chicago’s teens.
This is a part-time, regular, hourly position (~24 hours/week with some flexibility during busy seasons). Weekends and evenings may be required.
Major Duties and Responsibilities:
Provide key supports for the Program Supports team:
Pull and synthesize data;
Confirm meeting, event, and professional development attendance;
Organize room set up with internal parties;
Produce accurate, grammatically correct and properly formatted documents under normal and tight time constraints;
Prepare and send formal correspondences for the Program Supports team.
Several strategic initiatives fall under the oversight of the Director of Program Supports. The Coordinator of Program Supports will be critical in ensuring that these initiatives move forward within the organization:
Attend meetings to take notes and organize next steps;
Manage the follow up steps and monitor their progression to completion;
Pull data from the organization’s internal Cityspan system to report back to committees and to prepare for upcoming committees;
Able to update internal constituents on initiatives and their progress;
Create project plans to implement large initiatives in the programs department (i.e. planning for events and professional development, etc.);
Maintain databases for key initiatives.
Support and Liaise with Internal Departments:
Keep the all departments updated on calendar and schedules;
Be able to work with Finance Department to support teen check distribution;
Understand key dates and initiatives for the all branches and able to answer questions for parents or teens;
Collaborate with the Program Support team members and Development department to track and monitor the multiple events and key program dates;
Support special events for the Programs team, Executive Office and/or Development Department (i.e. Gala support, Advisory Board support, etc.).
Coordinate logistics for professional development and teen participation requests, anticipating challenges and developing solutions;
Design an organization system to track instructor and teen information in order to complete projects related to special requests and professional development with ongoing process improvements;
Document and complete reports for all assigned projects including lessons learned and recommendations;
Assist in developing and maintaining a master list of programs, instructors, and program providers to participate in special requests;
When requested, provide quality control over multiple projects from beginning to end and ensure timely completion with support from the Program teams as needed;
Assist with managing organization tours for donors, board members, and critical local, national, and international partners in consultation with the Director of Program Supports; and
Other duties required.
The physical demands here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Must be able to sit for long periods of time.
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is not exposed to weather conditions
The noise level in the work environment is usually moderate.
Knowledge, Skills and Abilities:
Excellent organizational skills; strong process orientation, problem solving and trouble-shooting skills; a firm commitment to quality
Skilled in developing and facilitating collaborative relationships and interacting with people at all levels
Demonstrate experience in managing multiple projects at one time, able to respond to requests quickly, willingness to be flexible, and able to work in a fast paced, high energy environment
Strong orientation to customer service (i.e., ASM staff and teens, corporate executives, community and government leaders, etc.)
Detail oriented and capable of meeting deadlines
Proficiency in MS Office applications required
Ability to exercise discretion and sound judgment
Bachelor’s degree preferred;
Experience in education and/or non-profit
Commitment to the youth of Chicago
Cook County residency required
Evenings and weekends may be required
Valid Driver’s License, insured transportation, and driving record that satisfies our Motor Vehicle Policy required 
How to Apply:
Submit a cover letter and resume at http://afterschoolmatters.applytojob.com/apply
After School Matters is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, ancestry, national origin, religion, sex, sexual orientation, gender identity, disability, protected veteran status, military discharge status, age, marital status, parental status, or source of income.
 After School Matters will provide reasonable accommodation to a person who does not have a driver’s license because of a disability.
Internal Number: 3127028972
About After School Matters
After School Matters provides Chicago high school teens with high quality, out-of-school time opportunities to explore and develop their talents while gaining critical skills for work, college and beyond. Since 1991, more than 200,000 teens have participated in our hands-on, project-based after-school and summer programs in the arts, communications and leadership, STEM and sports. Programs take place at locations throughout the city including Chicago public high schools, Chicago Park District and Chicago Public Library locations, community-based organizations, The Michael and Karyn Lutz Center for After School Matters in the Belmont Cragin neighborhood and Gallery 37 Center for the Arts downtown.