Posting Number: 0600873 Position Title: Curriculum Assistant (January 2020) Posting Date: 01-13-2020 Closing Date: 02-11-2020 Department/Division: Academic Affairs (Administration) Funding: District Funded Job Category: Classified Assignment: Full-Time Percentage Employee: 100% Months per Year: 12 months Work Days per Week: Monday through Friday Work Schedule per Day: 8:00 a.m. to 5:00 p.m. Work Shift for this Position (select all that apply): Days FLSA: Nonexempt Placement/Range: 31-1 (Starting salary for a new classified hire at Citrus College is fixed at Step 1.) Pay Rate: $3,868.87/mth ($22.32/hr)
BENEFITS: The District provides a fully-paid, comprehensive program of fringe benefits including major medical, dental, and vision insurance for full-time employees and eligible dependents. Life insurance provided for employee only.
Optional Applicant Documents: Resume Cover Letter Other Document (s) Transcripts Licenses and Certificates
POSITION SUMMARY: Provides secretarial and technical support to the development, approval, and implementation of the District's curriculum. Coordinates and provides support to administrative processes for establishing, changing, coding, maintaining, and reporting curriculum related activities. Coordinates activities connected with the section scheduling process.
ESSENTIAL DUTIES AND RESPONSIBILITIES: - Receives, examines, and makes corrections to curriculum documents submitted by instructional and administrative staff from campuses, ultimately for inclusion in committee and Board agendas. - Presents curriculum to committees, making revisions and modifications as appropriate and directed. Obtains proper signatures, completes and submits approved items to the Chancellor's office. - Enters approved curriculum information into internal and/or external databases. Develops, maintains, and updates a variety of reports, lists, and databases related to curriculum and programs. - Participates in updating curriculum-related information for the college catalog. Confers with support staff regarding the maintenance of curriculum files on the server. - Provides administrative assistance to administrators who oversee curriculum processes. Serves as an informational resource, responding to requests, inquiries, and questions from administrators, faculty, staff and students. Responds verbally or through correspondence, referring difficult or sensitive matters to an administrator. - Composes correspondence on curriculum and related matters. Prepares various reports, contracts, Board agenda items, statistical data, and other materials as to support the curriculum development and maintenance function. - Prepares and maintains a variety of special materials such as but not limited to directories and class schedules. Prepares and/or oversees preparation of internal and externally mandated administrative reports. - Researches, compiles, analyzes, and summarizes data for special projects, programs and reports. Coordinates and performs special projects and programs. - Coordinates and attends a variety of meetings, making arrangements and compiling meeting documents as required. Maintains a calendar of curriculum and other committee activities, coordinating with other departments for attendance. Records and transcribes proceedings, ensuring that minutes and reports are distributed to administrative staff, the Board, and others as appropriate. - Maintains up-to-date records, logs, and filing systems pertaining to curriculum and curriculum development. - Provides instruction to faculty and staff on documentation needed for curriculum development, modification, and maintenance. - Receives telephone calls, interviewing callers for purpose, handling routine matters independently, providing information as appropriate, or routing calls to others. - Takes and transcribes dictation as assigned by shorthand, recording device, or equivalent method. Types (keyboards) from rough drafts or verbal instructions a variety of materials such as letters, memoranda, reports and statistical data. Independently composes original correspondence and forms on routine department matters. - Monitors projects by prioritizing and tracking time lines and activities, following up on a variety of items and details, researching and coordinating information sources - Establishes, revises, and maintains filing system and other clerical procedures. Reviews existing procedures and makes suggestions for improving work flow. - Processes invoices or other requests for payment, prepares supporting documentation, and resolves invoicing, purchase order, and other financial documentation questions or problems with affected vendor and/or appropriate Business Services staff member. - Performs other duties as assigned that support the overall objective of the position.
KNOWLEDGE, SKILLS, AND ABILITIES: - Requires a working knowledge of the degrees, certificates, and academic majors offered by the College. - Requires in-depth knowledge of the curriculum development, maintenance, and review process and procedures. - Requires a working knowledge of the guidelines and procedures used in the curriculum articulation process for two and four year colleges as well as state community college regulations and requirements. - Requires a basic knowledge of the matriculation rules, laws, policies, procedures, and requirements for maintaining an accredited curriculum record. - Requires a working knowledge of reading and adoption procedures used by governing boards. Requires a working knowledge of personal computer based software programs that support this level of work, including but not limited to word processing, spreadsheet, presentation graphics, and data entry onto custom databases. - Requires basic skill at facilitating small group decision-making processes. - Requires sufficient math skill to interpret statistics and perform a full range of arithmetic calculations. - Requires thorough knowledge of proper English usage, grammar, spelling, and punctuation. - Requires sufficient human relation skills to convey technical concepts to others and conduct informal presentations to small groups. - Requires the ability to independently perform all of the duties of the position efficiently and effectively. - Requires the ability to use language skills to read, analyze and interpret information on a course and program descriptions, technical procedures and governmental regulations. - Must be able to write reports, correspondence and informational materials. - Must be able to speak effectively when facilitating small group processes. - Must be able to describe, interpret, and prepare outlines for course content. - Must be able to maintain large amounts of information in electronic and manual files. - Requires the ability to plan, organize and prioritize work in order to meet schedules and timelines, including those required of governing boards. - Requires sensitivity to and understanding of the diverse academic, socioeconomic, cultural, disability and ethnic backgrounds of community college students and staff.
Minimum Qualifications: See Education and Experience below.
PREFERRED QUALIFICATIONS: - Understanding of learning outcomes and program review. - Four years of secretarial experience in an institute of higher learning.
EDUCATION AND EXPERIENCE: - A high school diploma, or the equivalent, and four years of secretarial experience.
PHYSICAL ABILITIES: - Incumbent must be able to function indoors in an office environment engaged in work of primarily a sedentary nature, and to perform the following work, with or without reasonable accommodation. - Requires ambulatory ability to sit upright, often for long periods of time, to utilize microcomputer and accomplish other desktop work, and to move to various campus locations. - Requires the ability to utilize near vision to read printed materials and microcomputer screen. - Requires auditory ability to carry on conversations in person and over the phone. - Requires the ability to retrieve work materials from overhead, waist, and ground level files. - Requires manual and finger dexterity to write, to use a pointing device and keyboard at an advanced rate, to operate microcomputer, and to operate other office machinery, almost constantly requiring repetitive motions.
LICENSES AND CERTIFICATES: - Requires a valid driver's license.
About Citrus College: Celebrating over 100 years of service, Citrus College is located in Glendora in the foothills of the San Gabriel Mountains, approximately twenty-five miles northeast of metropolitan Los Angeles. The college has the distinction of being the oldest community college in Los Angeles County and the fifth oldest in the state.
Citrus College was founded in 1915 under the leadership of Dr. Floyd S. Hayden, who helped bring the community college movement to California. From 1915 to 1961, the college was operated by the Citrus Union High School District. In July 1961, the Citrus Community College District was created to include the Azusa and Glendora unified school districts. In 1967, the district expanded to include the Claremont, Duarte and Monrovia school districts.
Today, Citrus College occupies a 104-acre campus. The college is currently experiencing a major facilities expansion project that will change the look of the campus. The college enrolled 27 students in 1915 and currently the college serves more than 19,000 students annually. Classes are offered on a 16-week calendar (fall and spring semesters), as well as in a variety of non-traditional scheduling options -- winter intersession, evenings, summer sessions, and optional class formats, such as online education courses.
Mission Statement Citrus College provides innovative educational opportunities and student support services that lead to the successful completion of degrees, transfer, career/technical education and basic skills proficiency. The college fosters personal and professional success through the development of critical thinking, effective communication, creativity, and cultural awareness in a safe, accessible and affordable learning community. In meeting the needs of our demographically diverse student population, we embrace equity and accountability through measurable learning outcomes, ethical data-driven decisions and student achievement.
Accreditation Citrus College is accredited by the Accrediting Commission for Community and Junior Colleges, Western Association of Schools and Colleges, 10 Commercial Blvd., Suite 204, Novato, CA 94949, (415) 506-0234), an institutional accrediting body recognized by the Council for Higher Education Accreditation and the U.S. Department of Education. Additional information about accreditation, include filing of complaints against member institutions can be found at https://accjc.org.
'CITRUS COLLEGE IS AN EQUAL OPPORTUNITY EMPLOYER.' It is the policy of the District not to discriminate against and to encourage a diversity of applicants based on national origin, religion, age, sex or gender, race, color, medical condition, ancestry, sexual orientation, marital status, physical or mental disability, use of family and medical care leave, genetic information, military or veteran status, gender identity, gender expression, or because he or she is perceived to have one or more of the foregoing characteristics, or based on association with a person or group with one of more of these actual or perceived characteristics.
Special Instructions to Applicants: Applications are considered legal documents, and as such, all areas of the application must be completed or your application packet will be considered incomplete, and will not be moved forward. While it may be appropriate in some areas of your application to use 'NA' (not applicable), do not use terms such as 'see resume' or 'see attached'. When listing your work experience, please specify the beginning and end dates for each job you held and describe your experience.
Applicants are responsible for ensuring that all required documents, and those additional documents you choose to include, are attached BEFORE clicking the 'Finished Attaching Documents' button and confirming. It is advisable to attach 'Optional' documents first, and then 'Required' documents once you are ready to click on the 'Finished Attaching Documents' button and confirming.
Application and Supplemental Questionnaire must be complete. A resume will not substitute for a fully completed employment application and supplemental questionnaire. Incomplete applications will be rejected. When listing your work experience, please specify the beginning and end dates for each job you held and describe your experience.
Additional documents CANNOT be added to your electronic application packet once you click on 'Finished Attaching Documents' and receive your confirmation number; so, please be sure you have all documents you will upload handy and in an electronic format. THE APPLICANT TRACKING SYSTEM WILL NOT ACCEPT DOCUMENTS LARGER THAN 2MB. IF YOUR DOCUMENTS DO NOT UPLOAD, PLEASE RESIZE. If you do not have all your documents handy at the time you are applying for the position, we advise you to click on 'Finish Attaching Documents Later'. Be sure, however, to finish attaching your documents BEFORE the close or first consideration date for the position. Please remember, you will NOT be able to attach additional documents after you have selected 'Finished Attaching Documents' and have received a confirmation number, and you will not be able to apply for a position after the position has closed.
Please note: should an applicant apply for a position more than once, only the most recently received application packet will be the one screened for completeness. All others will be deemed inactive, and will not be considered, regardless of completeness.
We regret we are unable to accept faxed, emailed, mailed, or hand delivered application materials outside the online Applicant Tracking System (ATS). Only application materials submitted through this electronic format will be accepted. Exception: The Citrus College Form 101 must be mailed or hand delivered to the Director of Human Resources in a sealed, confidential envelope.
Reasonable accommodations will be provided to candidates with verified disabilities. Accommodation requests should be made at the time the interview appointment is scheduled.
All employees within the bargaining unit are required to pay dues as a member of the exclusive representative or pay an agency fee.
About Transcripts: --Candidates must upload copies of all transcripts (need not be official at the time of application) which prove sufficient for verifying minimum qualifications for this position. --Official transcripts will be required at the time of the job offer. --Transcripts must be from the awarding institution, and must show that the degree has been awarded (or conferred) and the year. --Degree(s) must be earned (or conferred) from accredited institution(s) or an equivalent foreign institution by the first consideration date for this position. --All degrees must be verifiable on a legible transcript by the indicated first consideration date for this position. --Foreign transcripts must be transcribed in English AND evaluated for U.S. equivalency by a bona fide U.S. evaluation service.
Selection Procedure: --A selection committee will review application packages of those candidates who have met the minimum qualifications for this position, and will select a limited number of qualified candidates for an interview. --Each candidate may be asked to make a presentation on a topic of the selection committee's choice. The candidate will be informed of the topic when an interview appointment is scheduled. --Each candidate may be asked to provide a sample of his or her writing ability just prior to the interview. --Travel costs must be borne by the applicant. --Final candidates for faculty, management, and supervisor/confidential positions may be interviewed by the Superintendent/President. --If selected as a finalist, the candidate permits the District to contact the current and former employer(s) to investigate past employment history.
Copyright 2017 Jobelephant.com Inc. All rights reserved.
Citrus College delivers high quality instruction that empowers students to compete globally and to contribute to the economic growth of today's society. We are dedicated to fostering a diverse educational community and cultural learning environment that supports student success in pursuit of academic excellence, economic opportunity, and personal achievement.