The Program Assistant works within all aspects of the Harvard Project organizing schedules, managing deadlines, communicating with constituents internally and externally, and acting as a source of general information. The Program Assistant facilitates communications with internal and external stakeholders, assists with events, maintains the database and website, and serves as the faculty assistant for Joseph Kalt, Harvard Project Director and Ford Foundation Professor (Emeritus) of International Political Economy at Harvard Kennedy School. Specific responsibilities include:
Liaison for external people including tribal leaders and officials, executives, federal government agencies, the media, etc.
Maintains organizational website and mailings lists
Coordinates mass mailings
Responsible for responding to publication and research requests
Liaison for internal HKS faculty, staff, fellows, and students
Answers general HPAIED phone line
Manages calendars to arrange general meetings and appointments
Coordinates with printer to produce program-related publications and event signage.
Assists in editing and dissemination of publications
Participate in preliminary meetings with all event-related vendors including hotel, convention, restaurant, catering, and technical reps
Manages contractual agreements with hotels, convention centers, reception venues, restaurants, catering companies, A/V and media companies, and equipment rental companies etc. for all Program events
Coordinates participant travel arrangements including airfare, hotel, ground transportation, and incidentals for HN Staff, Board of Governors, Affiliates, Fellows, and tribal program representatives
Organizes and distributes all event related materials including publications, sign-in sheets, nametags, table tents, etc.
Greets and directs event attendees
Provides logistical and technical assistance to Awards Program representatives and symposium/plenary presenters
Prepares and process all Corporate Card expense reports
Processes bills and invoices
Manages and orders office supplies
Point of contact for facilities and building management
Backs up common drive and other electronic data storage
Other clerical duties as needed
Locating and acquiring research materials and texts
Assist in Faculty research by locating a variety of articles and publications
Prepare coursework, manage course website, and assist students
This position is a fully benefits-eligible term appointment for one year with very strong possibility of renewal.
The Ash Center is a vibrant and values-driven community. We are committed to diversity and welcome people of varied backgrounds, cultures, experiences, and disciplines. We actively seek applications from people of color, women, the LGBTQIA+ community, military veterans, persons with disabilities and underrepresented backgrounds.
We regret that the Harvard Kennedy School does not provide Visa Sponsorship. Harvard University requires pre-employment references and background checks. Harvard University is committed to supporting a healthy, sustainable learning and working environment.
Salary Grade: 054
Union: 55 - Hvd Union Cler & Tech Workers
Two years of administrative experience.
Knowledge of Indian Country
Excellent organizational skills
Excellent written and verbal communication skills
High level of administrative skills
Ability to multi-task and prioritize numerous projects, events, requests and customers
Extraverted personality, friendly, sense of humor
Knowledge of office processes, systems, and software including: Access, Excel, Word, Adobe Acrobat Pro, Drupal, etc.
Must be self-directed and motivated
Ability to work in fast-paced, team-oriented environment
Has a strong emphasis on quality and customer service
Willingness to travel (2-3 trips per year)
Standing for long periods of time during conferences
Some lifting (up to 20 pounds)
EQUAL OPPORTUNITY EMPLOYER: We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law.
Internal Number: 51764BR
About Harvard University Kennedy School
Harvard University is devoted to excellence in teaching, learning, and research, and to developing leaders in many disciplines who make a difference globally. The University, which is based in Cambridge and Boston, Massachusetts, has an enrollment of over 20,000 degree candidates, including undergraduate, graduate, and professional students. Harvard has more than 360,000 alumni around the world. The University has twelve degree-granting Schools in addition to the Radcliffe Institute for Advanced Study, offering a truly global education. Established in 1636, Harvard is the oldest institution of higher education in the United States.