The Hematologic Neoplasia Division is one of the largest divisions within the Department of Medical Oncology at the Dana-Farber Cancer Institute. The Division includes 25 Independent Investigators whose basic and translational work is closely aligned to that of the 4 major clinical divisions in Hematologic Malignancies – Leukemia, Lymphoma, Myeloma and Stem Cell Transplantation and Cellular Therapies. HN faculty are both physician-scientists and basic researchers and are members of the Department of Medicine at Harvard Medical School.
This positions provide a variety of administrative functions to staff, faculty members or departments. Uses various office software to produce reports, spreadsheets, presentations or other documents as needed. Requires knowledge of Institute policies and practices and may be required to interface with senior management, cross-organizations, internal and external customers and government and community officials which require considerable tact and diplomacy.
Located in Boston and the surrounding communities, Dana-Farber Cancer Institute brings together world renowned clinicians, innovative researchers and dedicated professionals, allies in the common mission of conquering cancer, HIV/AIDS and related diseases. Combining extremely talented people with the best technologies in a genuinely positive environment, we provide compassionate and comprehensive care to patients of all ages; we conduct research that advances treatment; we educate tomorrow's physician/researchers; we reach out to underserved members of our community; and we work with amazing partners, including other Harvard Medical School-affiliated hospitals.
This is a part time role and will be predominantly remote through the end of 2020, with the potential for extension or partial remote work in 2021. Periodic on site work is expected.
Under limited supervision, provides specialized administrative support as follows - including the coordination of hiring requisitions and associated paperwork.
Responsible for scheduling meetings for individuals supported, including conference room scheduling.
Prepares general correspondence, letters of recommendations, creates Excel spreadsheets, revises existing PowerPoint presentations and maintains biosketches and CVs.
Assists with grant applications and manuscript preparation (including proofreading and editing).
May be responsible for academic and hospital appointment processes, and the maintenance of licenses, credentialing and certifications.
May be responsible for the recruitment support of candidates, and coordination performance review evaluations for staff and faculty.
Responsible for light typing, basic document preparation, data entry
May assist with the onboarding of new staff members
Answers phones and directs calls to appropriate parties.
Responsible for general office duties such as copying, filing, faxing, sorting mail, greeting visitors and maintaining the cleanliness of office area.
May be responsible for website maintenance as needed.
Perform duties related to other special projects as required.
Bachelor's degree preferred with a minimum of 3-5 years relevant experience working in a medical or scientific research setting or comparable technology-oriented business environment is preferred. Demonstrated ability to draft correspondence and have exemplary oral and written communication skills. Advanced computer skills are required. A certain degree of creativity and latitude is required and relies on experience and judgment to plan and accomplish goals.
Excellent written and oral communication skills.
Knowledgeable of computer applications including Microsoft Office, Microsoft Outlook, and Excel.
Strong customer service skills and the ability to interact professionally with peers, leadership and external contacts.
Must posses the ability to maintain confidentiality and pay attention to detail.
Excellent ability to organize, prioritize and follow-through.
Dana-Farber Cancer Institute is an equal opportunity employer and affirms the right of every qualified applicant to receive consideration for employment without regard to race, color, religion, sex, gender identity or expression, national origin, sexual orientation, genetic information, disability, age, ancestry, military service, protected veteran status, or other groups as protected by law.
Internal Number: 2020-20064
About Dana-Farber Cancer Institute
Located in Boston and the surrounding communities, Dana-Farber Cancer Institute brings together world renowned clinicians, innovative researchers and dedicated professionals, allies in the common mission of conquering cancer, HIV/AIDS and related diseases. Combining extremely talented people with the best technologies in a genuinely positive environment, we provide compassionate and comprehensive care to patients of all ages; we conduct research that advances treatment; we educate tomorrow's physician/researchers; we reach out to under-served members of our community; and we work with amazing partners, including other Harvard Medical School-affiliated hospitals.