The Grant and Business Manager for the College of Science and Mathematics will provide professional support to the Assistant Dean for Finance and Administration by assisting with complex budget and grants administration and various human resources activities. The Grant and Business Manager is responsible for the financial management and administration multi-dimensional functions directly associated with the grants including, but not limited to: budget preparation, account maintenance, personnel actions, funding and expenditure reporting, grant-related purchasing activities and preparation of all grant-related financial and personnel paperwork. This position will work with the departmental staff members (business managers and administrative assistants) in order to coordinate and oversee grant functions that are completed by the departments. Additionally, the Grant and Business Manager will monitor and prepare reports on revenue and expenditures for six departments/academic programs, CSM Student Success Center, and the CSM Dean’s Office; will manage and oversee purchasing and accounting activities for each unit. The Grants and Business Manager will work in collaboration with the Office of Research and Sponsored Programs (ORSP) and other central administrative units at the University.
The College of Science and Mathematics is home to six academic departments and programs, the Student Success Center, close to 100 tenured and tenure-track, bringing in $10 Million average per year in extramural funds.
Examples of Duties:
Provide professional support to the Assistant Dean for Administration and Finance in all budget, grants and human resource activities for the College of Science and Mathematics (CSM);
Assist CSM faculty (close to 100 tenured and tenure-track) with research grant portfolios, pre- and post- award procedures and grant submissions;
Prepare financial reports for all ongoing grants within the College;
Responsible for the financial management and administration functions associated with grants including budget preparation, account maintenance, personnel actions, funding and expenditure reporting, grant-related purchasing activities and preparation of all grant-related financial and personnel paperwork; ensure that sponsored awards are expensed in accordance with university institutional and research sponsor policies and practices;
Monitor effort allocation on each research project and ensure that expenses do not exceed revenues;
Collaborate with the Office of Research and Sponsored Projects (ORSP) on all grant-related activities, including grant preparation, submission, account setting, implementation and monitoring;
Provide oversight and fiscal management assistance to departmental staff with grants administration and activities related to their department activities;
Assist with developing and implementing workshops and activities to support and improve research productivity of the College;
Assist with planning, receiving and program implementation for the budgets related to gifts and corporate grants that the College has received (including McNair and UMLSAMP programs);
Assist with interpreting and implementing the university’s Finance and Administration policies and procedures, including but not limited to those of the Office of Research and Sponsored Projects;
Manage and oversee all purchasing and accounting activities for CSM departments (such as creating purchase orders, process invoices, and travel expense reports), as well as the Student Success Center and the Dean’s Office;
Assist departments with all personnel-related actions and oversee paperwork and hiring activities including staff and student employees (excluding new faculty search and recruitment);
Coordinate monthly and yearly PeopleSoft reporting on revenue and expenditures for all CSM departments, as well as the Student Success Center and the CSM Dean’s Office;
Develop and manage financial records for various research and student success programs and projects;
Perform other duties as assigned.
Bachelor’s Degree, preferably in business, finance or a similar area relevant to grant and budget preparation and management and three-five (3-5) years of professional experience with budget administration in an academic, non-profit (government), or equivalent setting is required. Demonstrated financial management experience required. Extensive experience in developing and designing spreadsheets required.
Demonstrated knowledge of automated accounting systems preferred.
Experience with proposal submission and RFPs, as well as post-award functions involving several types of award mechanisms, including grants, contracts, sub-contracts and cooperative agreements required.
Knowledge of university administrative procedures preferred.
Familiarity with: human-subject compliance, intellectual property, conflict of interest, procurement, property management, environmental health and safety, and human resources is preferred
Knowledge, Skills and Abilities:
Knowledge of various administrative software applications and programs, including Microsoft Office;
Ability to plan and manage multiple projects simultaneously and balance priorities;
Ability to manage complex tasks under time constraints, while maintaining strong attention to detail;
Ability to work effectively and efficiently in a team capacity with a broad range of staff to accomplish departmental, program and university goals;
Ability to successfully contribute to the smooth operations and efficient financial management of the college;
Ability to approach the position in a results-oriented sense of responsibility, collegiality and collaboration;
Ability to respond tactfully and professionally to the needs of the college;
Ability to multi-task, meet deadlines and to respond efficiently and effectively to new, last minute and/or revised requests;
Ability to work under pressure and under tight timeframes and deadlines;
Ability to use independent judgment, work with discretion and be entrusted with confidential information;
Strong oral and written communication skills;
Strong interpersonal skills, including the capacity to work cooperatively with a wide range of individuals;
Strong analytical, organizational and problem solving skills;
Strong commitment to customer service.
Please apply online with your resume, cover letter and list of three professional references.
Review of candidates will begin following the application closing date.
Only Internal candidates in the Professional Staff Bargaining Unit will be considered during the first
10 business days of the posting. All other candidates will be considered after that period.
All official salary offers must be approved by Human Resources.
Applications close:07 Oct 2020 Eastern Daylight Time
All official salary offers must be approved by Human Resources.
The University of Massachusetts Boston provides equal employment opportunities to all employees and applicants for employment without regard to race, color, religion, gender, gender identity or expression, age, sexual orientation, national origin, ancestry, disability, military status, genetic information, pregnancy or a pregnancy-related condition, or membership in any other protected class. The University of Massachusetts Boston complies with all applicable federal, state and local laws governing nondiscrimination in employment in every location in which the university operates. This policy applies to all terms and conditions of employment.
The University of Massachusetts Boston is committed to providing a safe and secure environment that is supported by qualified employees for all of its students, faculty and staff to carry out the University's teaching, research and public service missions. As a condition of employment, the University will conduct appropriate background check reviews. For more information, please see the University of Massachusetts Boston campus policy and procedures for employee background reviews.