Are you looking to take your career to new heights with a leader in healthcare? SUNY Downstate Health Sciences University is one of the nation's leading metropolitan medical centers. As the only academic medical center in Brooklyn, we serve a large population that is among the most diverse in the world. We are also highly-ranked by Castle Connolly Medical, a healthcare rating company for consumers, among the top 5 leading U.S. medical schools for training doctors.
The Department of Hospital Administration at SUNY Downstate Health Sciences University is seeking a full-time Assistant Administrator/Executive Assistant (EA) to the Chief Executive Officer (CEO) for University Hospital of Brooklyn. The successful candidate will:
Represent the CEO in interactions with internal and external customers and stakeholders.
Perform a wide variety of administrative duties to support the work of the CEO, including but not limited to coordinating, planning and maintaining the daily operations and events for the office.
Maintain the CEO's calendar and arrange for meeting set up and refreshments; screens request for meetings, and coordinates, arranges and confirms meetings.
Receive and screen visitors and calls to the CEO.
Provide information and manage issues that may require sensitivity and the use of sound judgment.
Prepare the complex daily schedule of meetings while attentive to appropriate space intervals with an ability to prioritize appropriately.
Arrange travel accommodations as required.
Coordinate complex meetings and events, and implements decisions regarding events.
Manage special projects as assigned.
Manage incoming correspondence, and if necessary, disseminate to the correct individual or department.
Coordinate and facilitate the flow of information between the CEO's office and other campus offices, SUNY Central Administration and other academic institutions, healthcare organizations, government agencies, and the community.
Establish a system for incoming and outgoing mail/email distribution and tracking.
Refine and maintain a computerized system for record storage and retrieval.
Maintain confidentiality of communication, correspondence, files and records in the office.
Draft, type, and edit correspondence.
Work cooperatively with others to assure timely completion of reports, presentations, and meeting agenda and minutes.
Accept calls to the CEO in a prompt and courteous manner, and prioritizes calls for immediate attention.
Administrative experience in a busy executive office in an academic medical center.
Excellent interpersonal, communication and organization skills.
Works well under pressure.
Must be able to handle confidential information with discretion.
Must have the ability to take accurate meeting minutes.
Must have Project Management experience.
Must be able to manage complex projects using project management tools.
Must be proficient in MS Word, Excel, PowerPoint, Vizio, and Lotus Notes.
Master's Degree in Hospital or Healthcare Administration or a closely related field.
Monday to Friday, 9:00am to 5:00pm
Commensurate with experience and qualifications
Pursuant to Executive Order 161, no State entity, as defined by the Executive Order, is permitted to ask, or mandate, in any form, that an applicant for employment provide his or her current compensation, or any prior compensation history, until such time as the applicant is extended a conditional offer of employment with compensation. If such information has been requested from you before such time, please contact the Governor’s Office of Employee Relations at (518) 474-6988 or via email at firstname.lastname@example.org.
Equal Employment Opportunity Statement:
SUNY Downstate Health Sciences University is an affirmative action, equal opportunity employer and does not discriminate on the basis of race, color, national origin, religion, creed, age, disability, sex, gender identity or expression, sexual orientation, familial status, pregnancy, predisposing genetic characteristics, military status, domestic violence victim status, criminal conviction, and all other protected classes under federal or state laws.
Women, minorities, veterans, individuals with disabilities and members of underrepresented groups are encouraged to apply.
If you are an individual with a disability and need a reasonable accommodation for any part of the application process, or in order to perform the essential functions of a position, please contact Human Resources at 718-270-3025.
Internal Number: 492315
About SUNY Downstate Medical Center
SUNY Downstate's College of Medicine, Health Related Professions, Nursing and its School of Graduate Studies offer students a broad professional education that will prepare them for practice or careers in any location and community. This education provides exceptional opportunities for those students with a commitment to promoting health in urban communities and addressing the complex challenges of investigating and preventing diseases that confront clinicians, educators, and researchers in such an environment. This special aspect of Downstate's unique mission is reflected in the students it attracts and selects, the vast majority of whom are drawn from the New York City Metropolitan area. Many of these students are members of minority and cultural groups underrepresented in the health professions, and/or come from families of first-generation immigrants or from economically disadvantaged backgrounds.