As a not-for-profit organization, Mass General Brigham is committed to supporting patient care, research, teaching, and service to the community by leading innovation across our system. Founded by Brigham and Women's Hospital and Massachusetts General Hospital, Mass General Brigham supports a complete continuum of care including community and specialty hospitals, a managed care organization, a physician network, community health centers, home care and other health-related entities. Several of our hospitals are teaching affiliates of Harvard Medical School, and our system is a national leader in biomedical research.
We're focused on a people-first culture for our system's patients and our professional family. That's why we provide our employees with more ways to achieve their potential. Mass General Brigham is committed to aligning our employees' personal aspirations with projects that match their capabilities and creating a culture that empowers our managers to become trusted mentors. We support each member of our team to own their personal development-and we recognize success at every step.
Our employees use the Mass General Brigham values to govern decisions, actions and behaviors. These values guide how we get our work done: Patients, Affordability, Accountability & Service Commitment, Decisiveness, Innovation & Thoughtful Risk; and how we treat each other: Diversity & Inclusion, Integrity & Respect, Learning, Continuous Improvement & Personal Growth, Teamwork & Collaboration.
Innovation is a 125-person business development unit of Mass General Brigham. The group is charged with commercializing the capabilities and discoveries of Mass General Brigham's 74,000 employees and faculty through industry collaborations, investing, consulting, company creation, licensing and IP management. It supports Mass General Brigham's four core hospital affiliates (Brigham & Women's Hospital, Massachusetts General Hospital, Massachusetts Eye & Ear, and McLean Hospital) and its 6200 Harvard Medical School faculty. Mass General Brigham is among the nation's most significant hospital systems and is the largest academic research enterprise with more than $1.7 billion in annual research expenditures.
The Administrative Coordinator, a member of the Innovation Administrative Team, primarily performs a variety of administrative tasks for CCDS, as well as general administrative duties for Innovation. The Innovation Administrative Team provides fundamental support to the Mass General Brigham Innovation department and, while each member has a distinct role, all members contribute to the successful operations of the office. Team members support each other and work together to successfully complete tasks. The Administrative Coordinator shows flexibility, is skilled at multi-tasking, adhering to deadlines, and working in a team- oriented environment with strong communication skills.
Principal Duties and Responsibilities
Administrative Coordination (day to day direction from CCDS Leadership) • Calendar management, expense reimbursement and general administrative support for CCDS Leadership • Coordinate key administrative activities for the CCDS Leadership and Finance teams • Schedule and handle logistics for major meetings and events • Schedule and coordinate interviews for assigned team • Set up/break down meetings; including AV and teleconference • Order catering and invoice payment for group • Conference registration and travel arrangements for assigned group • Upkeep of office equipment in assigned area • Coordinating with the Innovation Office Manager, act as point for office and IS issues; maintain knowledge of AV Systems and maintenance contracts • Special projects as assigned by CCDS Leadership or Managing Director of Administration • Serve as back up for other administrative assistants
General Marketing Support for CCDS and Innovation (reports to Director, Marketing) • Support planning and execution of outreach and marketing programs: including newsletters and press releases • Manage logistics for events with commercial partners and the World Medical Innovation Forum • Manage social media presence, curate and push out content as approved • Manage website content - ensure accuracy of content and create new content • Assist with content development and editing PowerPoint decks • Other general marketing projects and tasks as assigned by Director, Innovation Marketing
Qualifications Qualifications • 3 - 5 years of experience in an office environment, preferably in a position with a focus on administration, marketing and/or event management. • Basic understanding of marketing and event principals and best practices. • Experience coordinating social media in a professional setting or course of study • Highly organized with an attention to detail. • Experience using MS Office programs and Google docs, plus Word Press, HootSuite, Constant Contact ESP, Power Point (including design and graphics) • Positive attitude with a willingness to pitch in and be a team player. • Works well under pressure and constantly shifting priorities. • Professional demeanor and ability to work well with C-Suite level staff. • Creativity and problem-solving ability
EEO Statement Mass General Brigham is an Equal Opportunity Employer & by embracing diverse skills, perspectives and ideas, we choose to lead. All qualified applicants will receive consideration for employment without regard to race, color, religious creed, national origin, sex, age, gender identity, disability, sexual orientation, military service, genetic information, and/or other status protected under law.
Partners Healthcare System Inc. is acting as an Employment Agency in relation to this vacancy.
MGH Institute of Health Professions, founded by Massachusetts General Hospital in 1977, is an innovative and independent graduate school in Boston that is a member of Partners HealthCare. A progressive leader in developing comprehensive models of health care education, the MGH Institute prepares advanced practice professionals in the fields of nursing, physical therapy, occupational therapy and communication sciences and disorders through a distinctive combination of academic study, clinical practice, and research. More than 1,200 students are enrolled in graduate level and certificate programs, with an increasing number of courses available online. The Institute is accredited by the New England Association of Schools and Colleges (NEASC).