As a not-for-profit organization, Partners HealthCare is committed to supporting patient care, research, teaching, and service to the community by leading innovation across our system. Founded by Brigham and Women's Hospital and Massachusetts General Hospital, Partners HealthCare supports a complete continuum of care including community and specialty hospitals, a managed care organization, a physician network, community health centers, home care and other health-related entities. Several of our hospitals are teaching affiliates of Harvard Medical School, and our system is a national leader in biomedical research.
We're focused on a people-first culture for our system's patients and our professional family. That's why we provide our employees with more ways to achieve their potential. Partners HealthCare is committed to aligning our employees' personal aspirations with projects that match their capabilities and creating a culture that empowers our managers to become trusted mentors. We support each member of our team to own their personal development-and we recognize success at every step.
Our employees use the Partners HealthCare values to govern decisions, actions and behaviors. These values guide how we get our work done: Patients, Affordability, Accountability & Service Commitment, Decisiveness, Innovation & Thoughtful Risk; and how we treat each other: Diversity & Inclusion, Integrity & Respect, Learning, Continuous Improvement & Personal Growth, Teamwork & Collaboration.
Under the general supervision of the Corporate Manager of Purchasing, the Purchasing Analyst/Specialist operates within the established organization and departmental policies and procedures. The Purchasing Analyst/Specialist has similar duties and responsibilities as that of a Procurement Specialist II, but also has expanded responsibilities for creating reports in the procurement process. In addition, the purchasing analyst/specialist supports department initiatives as required.
Actively supports, develops and implements procurement processes that support measurable cost reduction initiatives. Actively works with customers to understand their needs and internal systems. Works with ---clinical providers (physicians, nurses, and therapists), end-user departments, contracts, peers and leadership to positively impact hospital-based expenses.
Principal Duties and Responsibilities
• Is a model of Service Excellence to demonstrate appropriate and professional behavior ensuring proper communication and collaboration within the department, across the PHS network, and with external customers, in keeping with the PHS Finance Service Excellence Guiding Principles.
• Prepares monthly statistics for purchasing department or any other statistics requested by the Corporate Purchasing Manager.
• Analyze trends and departmental statistics to ensure compliance with policies and procedures.
• Ability to perform root cause analysis for departmental problems.
• Review purchase requisitions for appropriateness with regard to organization requirements, budgets, and their conformance with established policies and procedures and Materials Management Information System requirements and issue purchase orders as needed.
• Identifies and provides data to support departmental improvements.
• Route, follow-up and expediting of purchase orders and customer requests.
• Resolves purchase order and accounts payable problems with suppliers and end user customers in a timely fashion.
• Work as liaison between Materials Management departments.
• Participates in quality management programs.
• Utilizes a computerized/automated materials management system(s), which include EDI processing, and WEB based vendor direct programs.
• Assist with the training of new purchasing staff.
• Assists with updating and maintaining training documentation.
• Other duties and reports as requested by Corporate Manager of Purchasing
• Bachelor's Degree required.
• Three to five years experience in materials management/purchasing operations, accounts payable, information systems and /or customer service support may be substituted for a formal degree.
• Requires trouble shooting skills.
• Requires excellent organizational skills.
• Requires excellent verbal, written communication and analytical skills.
• Ability to develop and maintain relationships with external customers.
• Ability to collaborate horizontally and vertically within the organization.
• Acquires and maintains knowledge of computer systems, ex. Microsoft Outlook, Excel, Word, Access PeopleSoft, and any other PHS applications.
• Requires the ability to work independently, take initiative and prioritize tasks.
EEO Statement Partners HealthCare is an Equal Opportunity Employer & by embracing diverse skills, perspectives and ideas, we choose to lead. All qualified applicants will receive consideration for employment without regard to race, color, religious creed, national origin, sex, age, gender identity, disability, sexual orientation, military service, genetic information, and/or other status protected under law. Partners Healthcare System Inc. is acting as an Employment Agency in relation to this vacancy.
MGH Institute of Health Professions, founded by Massachusetts General Hospital in 1977, is an innovative and independent graduate school in Boston that is a member of Partners HealthCare. A progressive leader in developing comprehensive models of health care education, the MGH Institute prepares advanced practice professionals in the fields of nursing, physical therapy, occupational therapy and communication sciences and disorders through a distinctive combination of academic study, clinical practice, and research. More than 1,200 students are enrolled in graduate level and certificate programs, with an increasing number of courses available online. The Institute is accredited by the New England Association of Schools and Colleges (NEASC).