Working with Academy staff, Academy members, and project committees, the Program Coordinator provides organization and support for the Global Security and International Affairs program area.
The Global Security and International Affairs program area draws on the expertise of policy-makers, practitioners, and scholars to foster knowledge and inform innovative and more sustainable policies to address crucial issues affecting a global community. Examples of current projects include: Meeting the Challenges of the New Nuclear Age and Rethinking the Humanitarian Health Response to Violent Conflict, and Promoting Dialogue on Arms Control and Disarmament. The position will be based at the Academy’s headquarters in Cambridge, Massachusetts.
Provide day-to-day administrative support for multiple projects, interacting regularly with committee members and other project participants, Academy members, partner organizations, the program directors and staff, and with other Academy departments.
Working with the Events department, provide logistical support for conferences, meetings, focus groups, and other events, including but not limited to conducting outreach, preparing conference materials, processing reimbursements, and providing on-site staff support.
Prepare budgets and purchase order requests for project meetings, public events, publications, and other activities.
Assemble travel materials and briefing books for Academy staff attending project meetings and other events.
Draft, edit and proofread reports, correspondence, and presidential briefings
Maintain and update program-related databases, tracking reports, and project summaries.
Coordinate the production and distribution of formal and informal publications and other project deliverables.
Support the program area’s public relations and outreach activities, including collaborating with project staff and Academy members to monitor policy outcomes; updating website content; and formulating social media and digital communication strategies in coordination with the Communication department.
Assist with conducting web-related background research for projects and reports.
Perform other job duties as assigned.
Occasional travel, nights, or weekend work may be required.
Applicants should submit an online application including their resume and a cover letter indicating their interest and qualifications for this position.
Commitment to Diversity:
The American Academy is committed to the diversity of its staff and membership. As a scholarly organization and research center, the Academy recognizes that diversity of thought, class, experience, sex, gender, race, physical or mental ability, age, religion, national origin, and sexual orientation is a value to uphold and is central to the mission and work of the organization. A more pluralistic staff embracing diversity of thought, approach and life experience fosters a more nuanced understanding of contemporary issues facing the nation and the world. Working together in a climate of respect and openness models the civil discourse that is fundamental to the work of the Academy.
About the Academy
Founded in 1780, the American Academy of Arts and Sciences, based in Cambridge, is an honorary society and independent nonpartisan policy center convening people from across disciplines, professions, and perspectives to address significant challenges facing the country and the world.
Academy membership encompasses over 5,600 members and reflects the full range of disciplines and professions: math and physical sciences, biological sciences, the social sciences, humanities and the arts, journalism, business and philanthropic leaders, educational, scientific, and cultural administrators as well as public affairs and public policy.
Academy projects bring together members and other leaders from diverse backgrounds to address topics of critical importance to the nation, from strengthening America’s research and development enterprise, to navigating the challenges of the new nuclear age, to uplifting the value of the arts in American life.
Salary Range: $43K - $48K, commensurate with experience
Associates degree or equivalent experience required; bachelor’s degree preferred.
One to three years of office experience, preferably in a non-profit office, academic environment, government or military office, or research institute.
Experience conducting background research and summarizing key points.
Must be able to occasionally lift up to 40 lbs, climb stairs, and operate a handcart
The ideal candidate will also demonstrate:
Ability to work both as part of a team and independently.
Excellent interpersonal skills and flexibility. Strong customer service background.
High attention to detail; curiosity and problem-solving skills; initiative and follow-through on projects.
Demonstrated experience in managing multiple tasks in a high tempo environment with little supervision.
Strong administrative and organizational skills, with an emphasis on time management and the ability to plan, organize and implement various activities.
Strong written and verbal communication skills; ability to proofread and edit.
Ability to learn quickly, prioritize, and work accurately and proactively with little supervision.
Ability to comfortably and professionally interface with a wide range of constituents, including Academy members, staff, and the public at large;
Ability to exhibit confidentiality and good judgment.
Proficiency in Microsoft Office (Excel, Access, PowerPoint, Word), Adobe Acrobat, various document processing and database applications and querying, and internet searches.
Comfort using online platforms, web-interfaces, and social media; marketing and public relations skills a plus.
Experience in and/or knowledge of global affairs and international security a plus.
About American Academy of Arts and Sciences
Since its founding in 1780, the American Academy of Arts and Sciences has served the nation as a champion of scholarship, civil dialogue, and useful knowledge.As one of the nation’s oldest learned societies and independent policy research centers, the Academy convenes leaders from the academic, business, and government sectors to address critical challenges facing our global society. Through studies, publications, and programs on the Humanities, Arts, and Education; Science, Engineering, and Technology; Global Security and Energy; and American Institutions and the Public Good, the Academy provides authoritative and nonpartisan policy advice to decision-makers in government, academia, and the private sector. The Academy’s membership of 4,600 Fellows and 600 Foreign Honorary Members includes many of the most accomplished scholars and practitioners worldwide. The Academy frequently sponsors meetings, lectures, panel discussions, and informal gatherings around the country. Topics are drawn from Academy projects and studies as well as the research and writings of Academy members. Academy publications include the journal Dædalus; a magazine, the Bulletin; and books, research papers, and ...other special reports. The Academy encourages and guides a new generation of scholars and thinkers through two fellowship programs: the Visiting Scholars Program and the Hellman Fellowship in Science and Technology Policy.Commitment to DiversityThe American Academy is committed to the diversity of its staff and membership. As a scholarly organization and research center, the Academy recognizes that diversity of thought, class, experience, sex, gender, race, physical or mental ability, age, religion, national origin, and sexual orientation is a value to uphold and is central to the mission and work of the organization. A more pluralistic staff embracing diversity of thought, approach and life experience fosters a more nuanced understanding of contemporary issues facing the nation and the world. Working together in a climate of respect and openness models the civil discourse that is fundamental to the work of the Academy.
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