DEPARTMENT: School of Business SUPERVISOR: Dean, School of Business and Associate Dean for Graduate Business HOURS: Full-Time, 35 hours per week.
GRADE: Grade 5
The MBA Administrator/Coordinator brings together candidates, students, professors, resources, facilities, employers, and more. The MBA Administrator/Coordinator is responsible for all MBA program coordination, direction of program operations in the office, supervision of the graduate assistants and oversight of crosscutting program activities in conjunction with the School of Business Dean and Associate Dean for Graduate Business Programs. The MBA Administrator/Coordinator is responsible for program management, recruiting and marketing of programs, advising students, supervision for the transition of undergraduate dual degree students into the MBA program, alumni outreach, development of new program offerings, and coordination of all program policies and procedures.
ESSENTIAL DUTIES AND RESPONSIBILITIES
Manage the MBA program policies and procedures as it relates to the MBA course schedule, curriculum, and catalog. Ensure and implement operational solutions for any program problems. Implement judgment, which requires specific knowledge of MBA views, philosophy and understanding technical matters. Maintain confidentiality of sensitive information.
Develop and manage MBA recruitment activities on and off campus. Present the MBA program offerings such as, majors, delivery systems, faculty information and course descriptions both internally and externally. Produce marketing materials for the MBA program. Examples include flyers, brochures, Power Point presentations, videos, and website updates. Monitor and track MBA program information to ensure all updates are present across all materials and when the Molloy catalog is updated. Create contact lists and partnerships. Work with the new company partnership commitments to create course offerings onsite for the MBA students.
Create new MBA programs and curriculum in accordance with NY State. Design the curriculum, research data; collaborate with faculty and the School of Business Deans to ensure academic integrity. Develop the operational procedures for all new MBA offerings. Update all course status sheets and schedules to rollout the new program and course offerings. For example, NYSED applications for Baccalaureate certificates and Graduate advanced certificates in Healthcare, Finance and Marketing.
Responsible for MBA student advisement of graduate students and undergraduate dual degree students. Interview students changing their major to dual degree. Collaborate with undergraduate advisors to ensure seamless transition. Train MBA faculty and auxiliary faculty on graduate advising. Direct and inform students of course offerings, degree requirements, and plan for graduation and career goals. Partner with career services for student job search and strategies. Manage the Graduate Assistantship process from HR applications, interviews, projects/assignments, and evaluations.
Coordinate MBA schedules, budgets, and strategic plans, prepare reports, create databases to document, track and capture MBA data. For example, course offerings, yearly enrollment plan, dual degree students, and GPA reports. Collaborate with the Dean in the planning and implementing of Advisory Council meetings.
Interpret requests, execute judgment, make decisions, and implement action based on departmental and student needs on a daily basis. Correspond with MBA students and connect with Alumni on events, issues, invitations, and job opportunities. Actively participate in departmental meetings.
DESIRED MINIMUM QUALIFICATIONS
Bachelor’s degree required
Microsoft suite (Excel, Outlook, PowerPoint, Word)
Statistical Software (preferred)
5-8 years' experience
Supervises work of others (students), including planning, assigning, scheduling and reviewing work, ensuring quality standards. Is responsible for hiring, terminating, training and developing, reviewing performance and administering corrective action for students. Plans organizational structure and job content.
TOOLS AND EQUIPMENT USED
Desktop computer, including spreadsheet and word processing software; copy machine; fax machine, printers, and scanners.
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is frequently required to sit, talk and hear. The employee is occasionally required to walk; use hands and fingers to operate, handle, or feel objects, tools, or controls; and reach with hands and arms. The employee must occasionally lift and/or move up to 10 pounds. Specific vision abilities required by this job include close vision and the ability to adjust focus.
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is usually moderately quiet.
The job description does not constitute an employment agreement between the employer and employee and is subject to change by the employer as the needs of the employer and requirements of the job change.
Molloy College, an independent, Catholic college, rooted in the Dominican tradition of study, spirituality, service and community, is committed to academic excellence with respect for each person. Through transformative education, Molloy promotes a lifelong search for truth and the development of ethical leadership.
All Molloy College employees are expected to display an understanding of and a commitment to the College's mission and core values; foster relationships with a spirit of inclusivity, compassion and respect; appreciate and celebrate differences and support a welcoming and hospitable environment that is responsive and helpful to all members of the Molloy community and beyond.
Women, minorities, persons with disabilities and veterans are encouraged to apply.
Molloy College does not discriminate on the basis of an individual's race, color, national origin, religion, creed, age, disability, sex, gender identity, sexual orientation, familial status, pregnancy, predisposing genetic characteristics, or military status; in its administration of educational policies, programs or activities; its admissions policies; or in employment practices.Molloy College takes its responsibility seriously to establish an environment in which the dignity and worth of all members of the institutional community are respected. In its effort to provide an optimal learning environment the College seeks the appointment of persons who are highly qualified and whose background is appropriate to fill each vacancy. It is College policy to recruit, employ, retain and promote employees without discrimination regarding sex, race, color, creed, religion, age, marital status, sexual orientation, veteran status, national or ethnic origin or physical disability. In selecting for employment, the College is committed to the highest standard of excellence and will select the best qualified candidate. In cases where there are equally qualified candidates for positions, selection will be made from those groups of persons who have been identified by the Federal and State Governments as having been discriminated against in the past.
About Molloy College
Molloy College, an independent, Catholic college rooted in the Dominican tradition of study, spirituality, service and community, is committed to academic excellence with respect for each person. Through transformative education, Molloy promotes a lifelong search for truth and the development of ethical leadership.