Business Title: Assistant Director Unit: Office of Student Engagement Position type: Two Year Fixed term
Stanford University has an immediate opening for a full-time Assistant Director in the Office of Student Engagement (OSE), an energetic office that supports student organization-produced programs and events and is characterized by frequent student drop-ins seeking help and advice. This position is integral to creating a welcoming and helpful space for the students we serve and ensures that all key support systems for Stanford student organizations are managed efficiently, promptly and with a strong student-orientation, educational and learning focus.
Grounded in our commitment to the values of belonging, equity & access, integrity, learning, and well-being, we engage and support our students as they build a community within their student organizations and develop as leaders.
Belonging: 'We foster experiences, relationships and environments to ensure that every student feels a firm and abiding sense of belonging and contributes to the good of our community,' in alignment with Our Most Important Work in Student Affairs.
Equity & Access: We advocate to reduce systemic barriers and create equitable access to opportunities for all students. We strive to create pathways to student engagement that are intentional and empowering.
Integrity: We aim to embody our values in manners that are consistent and reliable.
Learning: We cultivate a culture of curiosity and critical thinking.
Well-Being: We approach each student interaction holistically with a focus on relationships, self-care and care for others.
We are situated within the Associate Vice Provost for Inclusion, Community and Integrative Learning along with the Centers for Equity, Community and Leadership, BEAM Career Education, First Generation and/or Low Income Office, Office of Military- Affiliated Communities and the Office for Inclusion, Belonging and Intergroup Communications (IBIC).
The Office of Student Engagement is responsible for advising all recognized student organizations totaling upwards of 650 student organizations, including student government, club sports, fraternities and sororities, ethnic and cultural and performing arts groups.
Inclusion and diversity are integral to Stanford's commitment to excellence. We are interested in candidates who have demonstrated experience engaging with diversity through activities such as fostering an inclusive environment, working with students and staff from diverse backgrounds, or incorporating diverse perspectives in their work. We seek candidates who can support the vision of a new office, work to help establish a new outlook, mission and values, and support Our Most Important Work.
In this role, you will:
Serve as the University advisor for various student organizations on leadership develop, event management and financial planning in order to ensure that student-led events are successful.
Manage student staff hired in office who assist with drop-in advising. Develop curriculum and learning outcomes in order to ensure experience is high quality and transferable.
Manage the student organization annual registration and recognition process: review and approve all student organization registration updates, verify details of student leader information, including student status and organization constitutions.
Advise and manage large scale and high-profile/high-risk events and activities.
Collaborate and work closely with various university partners/stakeholders such as the Centers for Equity, Community and Leadership, the Haas Center for Public Service, the Office of Religious Life, Athletics, and other University departments in support of student organizations.
Facilitate trainings, workshops and other programs for the broad learning and engagement of student leaders
Advise manager on experiences and understanding of risk management best practices, legal implications, Title IX concerns, and conduct issues as they relate to student organizations.
Collaborate with the office of development and manage student allocations from alumni for student organizations.
Develop marketing materials and strategies for program activities and outreach functions, including social media and communications. Maintain accuracy and usefulness of the website, updating and editing content, routinely.
Collect and analyze data from multiple sources including student feedback, surveys, trend reports, and data analytics. Prepare and summarize reports and make recommendations to enhance offerings, such as programs and courses and to influence current processes and policies.
Develop, analyze, influence and review policies, processes and programs by incorporating feedback and trend data learned from advising students and building relationships with colleagues. Advise manager and team on policy updates, advising protocol, and provide recommendations for implementation of changes.
Initiate processes for identifying trends and performing needs analysis. Advance unit's participation in the implementation and testing of new technology.
* - Other duties may also be assigned
To be successful in this role, you will bring:
A bachelor's degree and three years of relevant experience, or combination of education and relevant experience. Master's degree in higher education, counseling or student affairs preferred.
Ability to develop strong relationships with students and other constituents in a warm and professional manner
Creativity, resourcefulness, initiative, discernment, and a high degree of motivation is required
Understanding of leadership development theories and training
Knowledge and embodiment of diversity and inclusion best practices. Ability to work collaboratively with individuals and groups from various identities, cultures, and backgrounds
Willingness to take on new challenges in a dynamic and changing environment and work gracefully under pressure
Strong communication skills to clearly and effectively communicate information to internal and external audiences, client groups, and management
Advanced analysis and problem-solving skills
Advanced computer skills, including experience with Microsoft Office Suite, Box, and Google Drive;
Advanced customer service skills
Relevant computer systems/technology experience
Understanding of financial transactions
Ability to ensure and apply compliance with legal, financial, and university policies and external regulations.
In addition, preferred requirements include:
Excellent organizational skills including an ability to oversee a wide variety of activities, to define pitfalls, to propose and implement effective solutions, while being able to set and re-adjust often competing priorities.
High level of energy, flexibility, and the ability to work independently.
Student development knowledge and experience in student affairs.
Able to work evenings and weekends, as needed.
How to Apply: We invite you to apply for this position, please submit your resume and a one-page cover letter along with your online application.
Why Stanford is for You Imagine a world without search engines or social platforms. Consider lives saved through first-ever organ transplants and research to cure illnesses. Stanford University has revolutionized the way we live and enrich the world. Supporting this mission is our diverse and dedicated 17,000 staff. We seek talent driven to impact the future of our legacy. Our culture and unique perks empower you with:
Freedom to grow. We offer career development programs, tuition reimbursement, or audit a course. Join a TedTalk, film screening, or listen to a renowned author or global leader speak.
A caring culture. We provide superb retirement plans, generous time-off, and family care resources.
A healthier you. Climb our rock wall, or choose from hundreds of health or fitness classes at our world-class exercise facilities. We also provide excellent health care benefits.
Discovery and fun. Stroll through historic sculptures, trails, and museums.
Enviable resources. Enjoy free commuter programs, ridesharing incentives, discounts and more
The job duties listed are typical examples of work performed by positions in this job classification and are not designed to contain or be interpreted as a comprehensive inventory of all duties, tasks, and responsibilities. Specific duties and responsibilities may vary depending on department or program needs without changing the general nature and scope of the job or level of responsibility. Employees may also perform other duties as assigned.
Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of his or her job.
Stanford is an equal employment opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by law.
Location: Vice Provost for Student Affairs, Stanford, California, United States Schedule: Classification Level:
Stanford is an equal opportunity employer and all qualified applicants will receive consideration without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other characteristic protected by law.
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Located between San Francisco and San Jose in the heart of Silicon Valley, Stanford University is recognized as one of the world's leading research and teaching institutions. Leland and Jane Stanford founded the University to "promote the public welfare by exercising an influence on behalf of humanity and civilization." Stanford opened its doors in 1891, and more than a century later, it remains dedicated to finding solutions to the great challenges of the day and to preparing students for leadership in a complex world. The University's thriving diverse community is comprised of nearly 7000 undergraduate students, 12000 graduate students, 2000 faculty members, 1900 postdoctoral scholars, and over 11,000 academic and administrative staff in seven schools including several interdisciplinary research centers and institutes. The campus spreads over 8000 contiguous acres and nearly all undergraduates live on campus. Stanford offers bachelor's and master's degrees in addition to doctoral degrees (PhD, MD, DMA and JD) plus a number of professional and continuing education programs and certifications. More at http://facts.stanford.edu and http://www.stanford.edu. Stanford is an equal empl...oyment opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by law. Stanford also welcomes applications from others who would bring additional dimensions to the University’s research, teaching and clinical missions.