Bemidji State University (BSU) and NORTHWESTTECHNICALCOLLEGE (NTC) invite applicants to join our team as the Third Party Accounts Receivable (A/R) Clerk. BSU and NTC provide a rigorous academic environment with the opportunity to enjoy a fun, robust, outdoor culture. The proximity to the lake and the surrounding north woods allows easy access to an assortment of recreation. BSU and NTC are members of the Minnesota State system of colleges and universities.
BSU's vision is to educate people to lead inspired lives. To accomplish BSU's vision, the University prioritizes creating a culture in which diversity is embraced and all people are safe, welcome, and validated. BSU also prioritizes increasing engagement with Indigenous communities to become a destination university. BSU enrolls around 5,000 students and offers more than 70 undergraduate majors and eight graduate degrees encompassing arts, sciences and select professional programs. BSU's Shared Fundamental Values include civic engagement and leadership, international and multicultural understanding, belief in the power of the liberal arts, and environmental stewardship.
NTC has prepared students for fulfilling careers in high-demand fields for more than 50 years. The college's accessible, affordable, hands-on programs also help the region's employers meet their ever-growing need for a highly skilled workforce. NTC serves more than 1,000 students with an excellent education, an open-enrollment policy and affordable tuition. Students may pursue nearly 40 degree, diploma and certificate programs in six distinct career paths. Classes are offered on campus, online, or as a combination of both.
The Third Party A/R Clerk maintains billing and accounting systems and provides reports for third party agencies and contracted programs with outside universities, community colleges, technical colleges, military agencies, high schools and non-state receivables. The Clerk prepares and processes invoices for income contracts and general accounts receivables, processes Graduate Assistant waivers and invoicing to BSU departments, and interacts closely with students and serves as liaison for students receiving agency and tribal funding.
Responsibilities of the Third Party A/R Clerk include:
1. Manages third party receivables for approximately 60 outside agencies and on-campus grad assistants that have contracted payment of part or all of individual student's charges for tuition, fees, books/supplies, room and board, and miscellaneous charges. This is for both BSU and NTC. Interprets and enters all third party authorizations coordinating student benefit information with the Financial Aid Department. Monitors student accounts for schedule changes and monitors book charges to ensure charges are eligible for funding. Invoices third party agencies and monitors for timely payments. Reconciles third party book charging and processes payment to bookstore. Stays current on military benefits including on-line authorizations and invoicing. Percent of Time: 50%
2. Manages accounts receivable for all Post Secondary Enrollment Options (PSEO) students for both BSU and NTC. Possesses a thorough understanding of the policies governing the PSEO contracts, eligible courses and approved books. Processes contracts with High Schools and maintains a list of PSEO students, ensuring appropriate coding. Reconciles PSEO shortage account regularly. Processes invoices to contracted high schools as well as Department of Education. Percent of Time: 10%
3. Initiates Funds Applied processes for NTC to reconcile student accounts, as necessary, in order to apply financial aid to receivables and update the student's account. Serves as backup for BSU as needed, applies financial aid to receivables including processing direct deposits and overage checks. After Funds Applied is processed, the Clerk analyzes the results and audits student accounts to detect and correct errors and initiate recalculations as needed. Percent of Time: 15%
4. Assists students, parents, staff, faculty, and outside agencies in a caring and professional manner to promote the retention of students and to maintain or increase positive relations with the university and college. Cross-trains within department as necessary to assist with back up coverage. Assists students in comprehending their financial responsibilities to the university/college. Responds by phone, in-person and by mail to inquiries. Possesses an overall knowledge of the functions of various departments on campus to accurately refer students/parents as necessary. Possesses a thorough understanding and working knowledge of the MnSCU Integrated Statewide Records System (ISRS). Percent of Time: 15%
5. Manages special course fee authorizations and enters those charges into the MnSCU fee tables for BSU as well as entering charges and invoicing for various additional activities. Monitors approval forms for special personal property fees and course-specific tuition differential. Processes printing and mailroom chargebacks to departments outside BSU (BSU Bookstore, BSU Foundation, etc.). Reviews and invoices various income contracts as provided from departments across campus. Communicates with these departments, as necessary, regarding the collection of revenue due to the University. Percent of Time: 10%
Minimum qualifications for this position include:
At least one year of experience in an accounting-related or similar position.
Knowledge of Generally Accepted Accounting Principles (GAAP) sufficient to analyze,
interpret, and prepare financial information, records and reports; locate errors; and
recommend solutions to procedural or other fiscal problems.
Working knowledge of electronic spreadsheets, word processing software, computers and
other office equipment such as calculators.
Mathematics skills sufficient to calculate, review and reconcile data and balance accounts.
Ability to design, interpret and explain work procedures and operations and provide advice on fiscal policies and procedures.
Preferred qualifications include:
Two-year degree or higher in a business-related field.
Four or more years of work experience in accounts receivables.
Two or more years of experience in processing third party authorizations or working with PSEO programs.
A knowledge of, an interest in, or ability and experience working with diverse cultures and populations.
To facilitate proper crediting, please ensure that your application and/or resume clearly demonstrate fulfillment of the qualifications.
All applicants must be able to lawfully accept employment in the United States at the time of an offer of employment.
Salary is commensurate with education and experience; the current salary range for this position is $19.48 – $27.53 per hour.
In accordance with the Minnesota State Colleges and Universities (MinnState) Vehicle Fleet Safety Program, faculty and staff driving on college/university business, who use a rental or state vehicle, shall be required to complete a vehicle Use Agreement form and conform to MinnState's vehicle use criteria and consent to a motor vehicle records check annually.
The greater Bemidji community has a population of 25,000 and serves as a regional center for education, commerce, recreation, health care, and the arts.
Bemidji State University, located amid the lakes and forests of northern Minnesota, occupies a wooded campus along the shore of Lake Bemidji. Enrolling more than 5,100 students, Bemidji State offers more than 80 undergraduate majors and eight graduate degrees encompassing arts, sciences and select professional programs. BSU is a member of the Minnesota State system of colleges and universities and has a faculty and staff of more than 550. The university's Shared Fundamental Values include environmental stewardship, civic engagement and international and multicultural understanding.
Northwest Technical College has prepared students for fulfilling careers in high-demand fields for more than 50 years. The college's accessible, affordable, hands-on programs also help the region's employers meet their ever-growing need for a highly skilled workforce. NTC serves more than 1,000 students with an excellent education, an open-enrollment policy and affordable tuition. Students may pursue nearly 40 degree, diploma and certificate programs in six distinct career paths. Classes are offered on campus, online, or as a combination of both. NTC is a member of the Minnesota State system of colleges and universities.
In this Northwoods setting, students, staff and faculty have a variety of activities at their fingertips. Possessing all the charm and character of a college town, Bemidji remains a tight-knit community of good neighbors and engaged citizens who always come out to cheer for the Bemidji State Beavers. While the city of Bemidji — named after the Ojibwe Chief Shaynowishkung (nicknamed Bemidji) — is home to a diverse population of more than 15,000 people, it serves a regional population of more than 100,000.
Located between three American Indian reservations – Leech Lake, Red Lake and White Earth, students at Bemidji State University and Northwest Technical College have the opportunity to experience a dynamic local culture and history. Bemidji also sits at the center of the legends of Paul Bunyan and Babe the Blue Ox. The famous statues of Paul and Babe greet students as they drive in from the south along Lake Bemidji.
Though quaint and historic, the city offers the urban conveniences upon which college students rely. Bemidji State and Northwest Tech are both conveniently located minutes away from affordable restaurants, cozy coffee shops, grocery stores, city parks and more. Small, locally owned shops and art sculptures line the streets of downtown Bemidji, while national chains can be found in and around the Bemidji area, including an uptown selection of department stores and restaurants.
The thriving downtown community presents ample opportunities for engagement off-campus. Among other things, there are fine-dining restaurants, cafes, and a natural foods co-op in downtown Bemidji. The historic Paul Bunyan Playhouse has a calendar of classic shows; restaurants and lounges offer weekly live music performances; the First Friday Art Walk provides a tour of new monthly art exhibits; and annual events such as the Loop the Lake Festival, the Dragon Boat Festival, the Blue Ox Marathon, Bemidji Winterfest, and The Minnesota Finlandia bring the community together.
For those who love the outdoors, there are wooded, multi-use trail systems within minutes of campus and community parks with walking trails, playgrounds and a skate park. Lake Bemidji State Park and its miles of navigable trails is located directly across the lake from BSU, and the Buena Vista Ski Area — just 12 miles north of campus — offers downhill skiing and campus-sponsored student transportation in the winter months. Further, the Mississippi River Headwaters is a mere 45 minutes from Bemidji.
Bemidji State University is the place to be...bold, real, innovative, creative, global, aware, successful, and so much more! Through our signature themes, BSU and its nearly 5,000 students are committed to environmental stewardship, community service, and global understanding. You'll see that commitment in what we teach and in what we do.Located on the western shore of Lake Bemidji, our north woods campus environment reminds us daily of the need to be in tune with our world. Similarly, the American Indian culture of our region beckons us to begin our global journey by understanding our past as we prepare for the future. See for yourself by visiting us soon.