Reporting directly to the dean of the School of Business, the primary responsibility of this position is to provide administrative support for the deans, department chairs and area coordinators in the School of Business and interacts closely with the students, and the full-time and part-time members of the faculty.
Administrative [60 %] – Assist in general management of the School of Business to ensure smooth operation of daily activities: - Serves as informational focal point for students and faculty in the School of Business. - Schedules appointments, meetings; maintains calendars; makes travel and conference arrangements. - Attends meetings as needed (for example: faculty meetings), and is responsible for taking and distributing minutes. - Manages student course registration inquiries and is responsible for inputting overrides into the Banner system in coordination with faculty approval. - Create and maintain organized digital archive and file system. - Adapts to new technologies within the office, and will attend training (to be provided) as necessary to effectively utilize. - Coordinates catering and other services as needed for the School. - Oversee the ordering of supplies and equipment as needed by the School. - Oversees sorting and delivery of mail to faculty. - Works with assistant to the dean to plan and execute special events for the School. - Attends off-campus events for the School of Business, as required, and collaborates with College event personnel to coordinate.
Program Support [30 %] – Support the undergraduate and graduate programs: - Provides support for deans, chairs and coordinators in sending correspondence to students. - Provides support in planning recruitment and orientation events. - Provides support to deans and department chairs in assembling and submitting course schedules and catalog submissions. - Enters course schedules into Banner.
Academic Activities Support [5 %] – Initiates and coordinates activities such as: - Provides support to deans and department chairs in preparing and submitting catalog entries and academic course descriptions and schedules.
Faculty Recruitment [5 %] – Assist with faculty recruiting efforts such as: - Establishes and maintains files on prospects. - Provides assistance to search committees as needed to support search process. Responsibilities may include: setting up interview schedules, food/lodging arrangements, and communicating with stakeholders.
Other Duties as Assigned – responsible for additional tasks as assigned by the dean.
Education / Experience:
Minimum related AAS degree; preferred Bachelor's degree, or significant experience required. Office experience in higher education highly desirable.
Competencies / Skills:
This position requires excellent organizational, interpersonal, communication and critical thinking skills. The administrative assistant is the initial interface with students and faculty in the School of Business. The administrative assistant must have the ability to accomplish things in a busy environment where work can be disrupted, and, in addition, be able to use judgment to determine what issues must rise to the dean's level and work respecting the confidentiality in the dean's office. The assistant should be able to work independently and have the skills to effectively use existing technology and the willingness to learn new applications appropriate to School of Business operations. Project management skills are a plus.
Supervision of Employees:
Supervision of student employees
Physical and Mental Demands:
Normal sitting, standing, and walking throughout the course of the day.
Periods of extended computer usage.
Must be able to lift up to 20 pounds – incoming shipments, etc., on the average once every day.
Requires concentration amidst distraction.
Noise level is typical of an office environment.
Ability to think through clearly amid changing priorities and circumstances.
Maintain professional attitude and demeanor in difficult situations.
Ability to multitask in a very busy work environment.
Exercise sound judgment.
Maintain high level of confidentiality.
35 hours/week – 12 Month position
It is the policy of St. John Fisher College to provide Equal Employment Opportunity to all employees and applicants for employment in accordance with the applicable federal, state, and local laws governing non-discrimination in employment in each locality in which the College has employees.
The College does not discriminate against applicants or employees in hiring, promotion, termination or the terms and conditions of employment on the basis of race, color, religion, gender, sexual orientation, national origin, citizenship, age, disability, marital status, military status, veteran status, predisposing genetic, characteristics or genetic information, arrest or conviction record, status as a victim of domestic violence, or any other characteristic protected by law.
St. John Fisher College is an independent, liberal arts institution in the Catholic tradition of American higher education. The College emphasizes liberal learning for students in traditional academic disciplines, as well as for those in more directly career-oriented fields. We are committed to enriching the work, teaching and life experiences for all faculty and staff, in support of the College’s mission. Human Resources is dedicated to providing high quality service with a true sense of personal value for all faculty, staff and their families and consistently meeting or exceeding expectations in all human capital disciplines. Mission: St. John Fisher College is a collaborative community dedicated to teaching, learning, and scholarship in a student-centered educational environment. The College is guided by its liberal arts tradition and its Catholic heritage, as expressed in the motto of its founders, the Basilian Fathers: “teach me goodness, discipline, and knowledge.” Fisher engages individuals in lives of intellectual inquiry, professional integrity, and civic responsibility, where diversity and service to others are valued and practiced.