Redwood Day's K-8 program includes over 400 students and 80+ faculty and staff, all learning together on our 4-acre campus in the heart of Oakland. Everything we do is designed to keep every child engaged and growing. Academically, that means a world-class curriculum, the best teachers, and a focus on the individual student. Socially and emotionally, we teach students to work through challenges, respect each other's differences, and honor their diverse community. We find great strength in multiple perspectives and embrace every opportunity to weave diversity in thought and action into our social, emotional, and academic lives.
Essential Job Functions:
The Facilities Manager position is responsible for the maintenance and improvement of the School’s buildings and grounds. This includes planning and scheduling of preventive maintenance work, daily building maintenance, and logistics for School events. For larger projects, this person will engage the services of third-party contractors through a competitive bidding process, and will sign off on the quality of the work and maintain invoices and records of such work. The Facilities Manager will maintain records of inspections for elevator, fire and security systems, and ensure that all systems are in compliance with current codes. With the assistance of the CFO/COO, this person will prepare an annual budget for repairs and maintenance, and will track associated costs throughout the year. Position manages two maintenance staff and third-party custodial staff
Continuous inspection of the buildings and grounds to determine the preventative maintenance required to maintain the safety, utility and appearance of the facility.
Schedule and perform or monitor regular preventive maintenance on all building systems, including: MEP; HVAC; roofs; finishes; security, access, and monitoring systems; and other equipment. When using third-party contractors, ensure fulfillment of their contractual obligations and quality of work.
Periodically audit facilities and related systems and maintain a 10-year capital project replacement list; with help from the CFO, prepare timely updates in conjunction with the School’s annual expense and capital budgeting processes.
Assume full ownership of ensuring that the School’s asset management software program, School Dude, is continually updated.
Monitor facility operations to keep them as environmentally friendly and sustainable as possible, including: recycling; watching water usage; installing energy-efficient appliances, light bulbs, etc.
Research vendors and code requirements when such needs arise.
For major projects, interface with architects and engineers to review plans and related issues.
Prepare work orders and engage vendors when required; oversee quality and sign off on completed work.
Organize, schedule and supervise all maintenance, repair, and construction projects, with sensitivity to school seasonality and operational need.
Manage responses to all facility work orders (SchoolDude), using established processes and/or developing new processes as appropriate.
Oversee facility usage and scheduling of all non-Redwood Day use; administer rental agreements.
Work closely with school administration and third-party consultants to manage the School’s Safety and Emergency Preparedness programs in accordance with established best practices.
Oversee regular cleaning of the school, supervise day custodians, and manage any contracted cleaning services.
Schedule and monitor (or assist as needed) facilities support of School events (e.g. set-up, takedown, security, parking, furniture and equipment rentals, etc.).
Attend and help facilitate all Board of Trustees Buildings and Grounds Committee meetings
Desired Experience, Qualifications, and Skills:
General contractor experience helpful, a working knowledge of all building and safety codes from government agencies having jurisdiction, hands-on experience in multiple maintenance disciplines, including boiler systems, electrical, plumbing, and general carpentry.
Technical work experience, with experience in an educational setting preferred. Related experience could include construction, plant engineer, or facility management.
Strong administrative skills, including ability to leverage technology.
The Facilities Manager must demonstrate the ability to supervise and support, as well as interface with a variety of constituents with a positive attitude.
Knowledge of best methods, practices, equipment and supplies used in facility maintenance, as well as the ability to interpret and understand building and safety regulations.
Knowledge of budget preparation and control and the ability to work within budget constraints.
Personnel management skills and contractor management experience, with aptitude to judge quality of performance in all major technical trades and personal experience in at least one technical trade (carpentry, mechanical, electrical, structural).
High School diploma or GED required; Associate’s or Bachelor’s degree or trade certification preferred.
Schedule and Hours
This is a full-time, exempt position. Standard hours are 7:30 AM – 4:00 PM Monday – Friday, with some weekend and evening work required.
Redwood Day offers competitive compensation and benefits.
Apply Please submit a cover letter, resume, and Redwood Day Application Form electronically by January 10, 2022, to FacilitiesManagerJob2022@rdschool.org. No phone calls, please.
Limitations and Disclaimer
The listed job responsibilities are meant to describe the general nature and level of work being performed; it is not intended to be construed as an exhaustive list of all responsibilities associated with the position. Employees will be required to follow any other job-related instructions and to perform other job-related duties requested by their supervisor in compliance with Federal and State Laws. Continued employment remains on an "at-will" basis. All job requirements are subject to possible modification to reasonably accommodate individuals with disabilities. Offers contingent on passing background check and TB test.
Non-Discrimination Policy Redwood Day is an equal opportunity employer and makes employment decisions on the basis of merit. We want to have the best available person in every job. School policy prohibits unlawful discrimination based on race (including traits historically associated with race, including but not limited to, hair texture and protective hairstyles), religion (including religious beliefs, observance or practice, including religious dress or grooming practices), color, sex (including gender, gender identity, gender expression, transgender, transitioned, transitioning or perceived to be transitioning), sexual orientation (including heterosexuality, homosexuality, and bisexuality), national origin, ancestry, citizenship status, marital status, pregnancy and breastfeeding, age, medical condition, genetic characteristics or information, military and veteran status, and physical or mental disability, or any other consideration made unlawful by federal, state, or local laws. It also prohibits unlawful discrimination based on the perception that anyone has any of those characteristics, or is associated with a person who has or is perceived as having any of those characteristics. In addition, Redwood Day does not permit discrimination based on dressing consistently with one’s gender identity or gender expression, or preferred gender, name, or pronoun usage.
Authorized Employment Status
As required by federal law, all offers of employment are contingent on verification of an applicant or employee’s authorization for lawful employment in the United States at the start of their employment. Please note, the School does not sponsor applicants for employment-related visas.
3245 Sheffield Ave., Oakland, CA 94602
Redwood Day is a vibrant K-8 school with over 385 students and 80+ faculty and staff all learning together on our four-acre campus in the heart of Oakland. Everything we do is designed to keep every child engaged and growing. Academically, that means a world-class curriculum, the best teachers, and a focus on the individual student. Socially and emotionally, we teach students to work through challenges, respect each other’s differences, and honor their diverse community. We find great strength in multiple perspectives and embrace every opportunity to weave diversity in thought and action into our social, emotional, and academic lives.