At New York University's Global TIES for Children we design, evaluate and advise on programs and policies to improve the lives of children and youth in the most vulnerable regions across the globe. Led by University Professors Larry Aber and Hiro Yoshikawa, we work with some of the world's leading non-governmental organizations (NGOs) and with governments in low-income (LI) and conflict-affected (CA) countries on developing and evaluating innovative approaches to promoting the health, education, and social development of children and their communities. Together with our key strategic partner organizations, our work leverages cutting-edge scientific methods and interdisciplinary collaboration to:
Generate actionable evidence to promote child and youth development by conducting and evaluating powerful strategies to transform relevant "social settings" (i.e., classrooms, schools, families, communities, etc.) that are key drivers of children's learning and well-being;
Communicate actionable evidence by engaging diverse stakeholders across sectors and regions and disseminating a rigorous evidence base to inform program and policy decisions for children and youth in LI and CA countries; and
Build human, administrative, and institutional capacity for a robust global science and practice through the provision of professional development and training activities.
The Operations Associate will work directly with the Deputy Director, Administration & Finance to support the operational, administrative, logistical, and general office running needs of the Center.
Human Resources (30%)
Support Center-wide recruitment by reviewing, editing, and advertising job descriptions, collating and sharing applications for review by hiring committees, scheduling applicant interviews, organizing interview panels, supporting panels to create interview scripts, conducting reference checks, reviewing final salary recommendations, maintaining applicants' records and information and preparing/processing appointment paperwork in collaboration with the Deputy Director, Administration & Finance.
Coordinate logistics for Center's internship program inclusive of recruitment, onboarding, and off-boarding.
Support employee onboarding/off-boarding activities, including registration in various NYU systems and preparation for new workspace allocation and set-up.
Finance & Logistics (25%)
Manage buying and paying Center-wide on department global payment and travel cards and reconciling all payment card expenses via the global reporting and account management system at NYU.
Reconcile personnel and other than personnel expenses (OTPS) on centrally managed grants internally on a semi-monthly schedule.
Efficiently process external payments to consultants/vendors, guest speakers, and internal reimbursements/advances on both centrally managed grants and project-specific grants as needed.
Purchase hardware technology, software licensing, equipment, and office supplies and anticipate inventory needs.
Liaise with relevant NYU grants management departments to ensure all purchasing and shipping complies with applicable regulations.
Event/Travel Coordination (25%)
Coordinate logistics for domestic and international meetings/retreats/workshops/conferences, including contributing to the event planning, designing and disseminating invitations, tracking RSVPs, communicating with invitees, arranging travel and/or liaising with travel agencies, reserving spaces, arranging catering, preparing event materials, and serving as event support on-site to mitigate any challenges that arise.
Draft requests for international travel on project-specific grants, confirming country restriction status, assessing staff travel eligibility, detailing trip rationales, planning for staff safety and security in-county, and collecting local contacts to encourage favorable travel assessments from relevant NYU offices.
Arrange non-event-related travel for staff on both centrally managed grants and project-specific grants as needed.
Operations & Administration (10%)
Provide general oversight and support for management of Center spaces/facilities, including liaising with relevant NYU departments for facilities management, technology, connectivity, and security services
Maintain and updating Center-wide calendars, tracking documents, and mailboxes
Anticipate procuring, and managing common office supplies and inventory
Other administrative duties as needed
Internal Communications and Website Updates (10%)
Organize content for weekly Center-wide communications, including disseminating important University updates, amplifying proprietary research and publications, promoting Center sponsored events, featuring staffing developments, highlighting relevant internal and external funding prospects, and sharing professional development opportunities to promote the Center's work.
Manage Center-wide repository of products in Zotero and other knowledge management systems.
Maintain and update internal and external Center-wide websites.
Bachelor's or Master's degree in Business/Public Administration or a related field of study
4+ years of relevant on-the-job experience
Impeccable organizational and time management skills and ability to work well independently
Excellent communication skills, written and spoken
Working knowledge of Microsoft Office Suite programs, particularly Excel
Basic familiarity with HTML
International administrative experience preferred, particularly in remotely coordinating event logistics and purchasing
High- level of professionalism, integrity, and excellent work ethic
Fluency in English required
The position may begin as early as April 18, 2022. The salary range for the position is $70,000/annual. The position will be based in New York City at the Institute of Human Development and Social Change, New York University.
Applicants should submit the following documents via the Interfolio portal:
Statement of interest
Three professional references (full name, contact number, and email address)
Applications will be accepted on a rolling basis until a suitable candidate is identified.
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NYU is an Equal Opportunity Employer and is committed to a policy of equal treatment and opportunity in every aspect of its recruitment and hiring process without regard to age, alienage, caregiver status, childbirth, citizenship status, color, creed, disability, domestic violence victim status, ethnicity, familial status, gender and/or gender identity or expression, marital status, military status, national origin, parental status, partnership status, predisposing genetic characteristics, pregnancy, race, religion, reproductive health decision making, sex, sexual orientation, unemployment status, veteran status, or any other legally protected basis. Women, racial and ethnic minorities, persons of minority sexual orientation or gender identity, individuals with disabilities, and veterans are encouraged to apply for vacant positions at all levels.
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New York University requires that all community members (students and employees) be in compliance with NYU's COVID vaccination policy for the 2021-2022 academic year. This offer of employment is contingent upon compliance with the University's policy regarding the COVID-19 vaccination and, in order to commence employment, requires a University approved upload of a vaccination record OR a University approved medical/religious exemption. Those who receive a conditional offer of employment on or after August 1, 2021 are required to upload a valid vaccination record or they must obtain an appropriate medical or religious exemption before they can commence employment at their US-based NYU work location
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