National War College Alumni Association

Job Description:

Job Title:

Proposal and Contract Administrator

Collaborate with Innovative 3Mers Around the World

Choosing where to start and grow your career has a major impact on your professional and personal life, so it's equally important you know that the company that you choose to work at, and its leaders, will support and guide you. With a diversity of people, global locations, technologies and products, 3M is a place where you can collaborate with 93,000 other curious, creative 3Mers.

"For more than 30 years at 3M, I've seen firsthand how it's a place where curious, creative and collaborative people thrive and build a rewarding career. As a leader in this company, my goal is to ensure each 3Mer sees and feels the positive impact we're making around the world" - Mike Roman, chief executive officer and chairman of the board at 3M

This position provides an opportunity to transition from other private, public, government or military environments to a 3M career.

The Impact You'll Make in this Role

As a Proposal and Contract Administrator you will have the opportunity to tap into your curiosity and collaborate with some of the most innovative and diverse people around the world. Here, you will make an impact by:

• Reports to the Senior Proposal and Contract Manager and works closely in a team environment with subject matter experts comprised of legal, finance, marketing, sales, business team members, quality, transportation, manufacturing, and customer service
• Works with moderate direction, identifying issues/problems or potential contractual requirements or risks to the business
• Reads and understands solicitation instructions and summarizes requirements for business discussion and decision making. Provides proposal lead role, which includes organizing, managing, content responsibilities, in addition to identifying and protecting 3M's intellectual property
• Develops outline, schedule, and compliance matrix for proposals/bids
• Produces templates and outlines of proposal sections. Coordinates and compiles proposal content based on input from team members. Reviews proposal sections/content for compliance to RFP requirements. Coordinates proposal production, printing, and shipping
• Assists in the logistical coordination of client presentations and development of presentation materials as needed
• Manages all aspects of the contract lifecycle, from contract negotiations, execution, amendments, modifications, renewals and extensions; implements in accordance with standard operating procedures.
• Identifies and resolves contracts issues, system issues, process needs; performs analysis and makes recommendations for resolution; provides appropriate, timely escalation of issues
• Performs other administrative department functions as necessary

Your Skills and Expertise

To set you up for success in this role from day one, 3M is looking for candidates who must have (at a minimum) the following qualifications:

• Bachelor's degree or higher (completed and verified prior to start) from an accredited institution
• Three (3) years of combined experience in one or more of the following areas: proposal coordinator, contract administrator/negotiator, customer service, communications, marketing, training, pricing, project management, legal and/or sales

Additional qualifications that could help you succeed even further in this role include

• Bachelor's degree or higher in Communications, Marketing, Business, or Law from an accredited institution
• Strong analytical and communication skills, with the ability to interact professionally with all levels of the organization
• Proficient in Microsoft Word, Excel (e.g. PivotTable, VLookup, Formulas, etc.), SharePoint, OneNote, Teams, and PowerPoint
• Experience with government procurement proposal/bid processes and contract management, including public sector transportation and/or the motor vehicle industry
• SAP, Vendavo, Salesforce, and Lotus Notes experience
• Ability to complete work assignments based on strict customer defined timelines and deadlines, working comfortably under pressure
• Must demonstrate initiative and ability to anticipate and problem-solve independently
• Ability to handle confidential information
• Project management experience

Travel: May include up to 5%

Relocation Assistance: Is not authorized

Must be legally authorized to work in country of employment without sponsorship for employment visa status (e.g., H1B status).

Supporting Your Well-being

3M offers many programs to help you live your best life - both physically and financially. To ensure competitive pay and benefits, 3M regularly benchmarks with other companies that are comparable in size and scope.

Resources for You

For more details on what happens before, during and after the interview process, check out the Insights for Candidates page at 3M.com/careers.

Learn more about 3M's creative solutions to the world's problems at www.3M.com or on Twitter @3M.

Responsibilities of this position include that corporate policies, procedures and security standards are complied with while performing assigned duties.

Our approach to flexibility is called Work Your Way, which puts employees first and drives well-being in ways that enable 3M's business and performance goals. You have flexibility in where and when work gets done. It all depends on where and when you can do your best work.

Pay & Benefits Overview: https://www.3m.com/3M/en_US/careers-us/working-at-3m/benefits/

3M is an equal opportunity employer. 3M will not discriminate against any applicant for employment on the basis of race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, or veteran status.

Please note: your application may not be considered if you do not provide your education and work history, either by: 1) uploading a resume, or 2) entering the information into the application fields directly.

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