The idealcandidate will join a vibrant and inclusive educational community, and have adesire and ability to work with a diverse population. TheAdministrative Assistant II provides administrative support to theReading/Writing Center, Math/Science Center, Accessibility Resources Center, TransitionalScholars Program, Peer Tutoring Program and Testing Services on the Framinghamand Wellesley campuses. The Administrative Assistant II will assist with theday-to-day operations of the Academic Achievement Center, which includeassisting with the administration of college placement testing, entering andmaintaining data, filing and organizing materials, and providing front-lineinformation to students, faculty, and staff. This position will also serve as ageneral reception for a variety of student services. Meetings and testadministration at the Wellesley or Ashland campuses or at offsite locations maybe required.
Key Responsibilities and Duties:
(General AAC) Peer Tutoring, Math/ScienceCenter, Reading/Writing Center, and Accessibility Resources:
Utilize, maintain, and update the scheduling software program, (TracCloud) used to make and track appointments for specialists and peer tutors;
Conduct synchronization of student information from MassBay's student information database to TracCloud system;
Prepare and process all student employee hiring documentation;
Prepare expenditure summaries for Peer Tutors and other student employees;
Maintain tutoring records, including hours worked, requirements, and qualifications;
Assist with end-of-semester report on usage of Center services;
Assist with Peer Tutor training and maintaining training records;
Instruct peer tutors and note-takers in use of Academic Achievement Center general office procedures; and,
Assist with financial requisitions, invoicing, and purchase orders for the Academic Achievement Center and Accessibility Resources.
Placement and Testing Services:
Administer tests, on campus or online to students for placement, make-up exams, challenge exams and other college related exams;
Conduct synchronization of test results with MassBay's student information database;
Maintain security and access for placement, makeup and all college test materials;
Implement procedures and regulations governing the administration of tests;
Monitor and update testing materials;
Maintain public information concerning the testing program, including the placement testing and workshop websites and placement test voicemail box;
Track placement testing and workshop attendance; and
Assist with maintenance of the testing database.
Assist with special events for the Academic Achievement Center;
As requested, serve on hiring and other college committees;
Monitor inventory of office supplies and place orders as necessary;
Implement and update filing systems;
Ensure office equipment, including copiers and printers, are properly maintained;
Offer generalized support and reception for a variety of student service areas (especially on the Framingham campus); and
Perform other related duties.
Commitment to Equity:
Support MassBay's commitment to the Equity Agenda; collaborating with faculty, staff, and students on the College's strategic initiatives dedicated to closing the equity gap related to student outcomes;
Support MassBay's commitment to being anti-racist; embracing a community free of bias and inequality;
Contribute to discussion and review of applicable College policies with a critical lens toward diversity, equity and inclusion.
This list is not to be considered all-inclusive. A supervisor may assign other duties as required to meet the needs and foster the mission of the College.
All employees of MassBay are expected to work collegially and collaboratively within a community that values and celebrates diversity.
Applicants must have atleast (A) three years of full-time, or equivalent part-time, experience inoffice management, office administration, business administration or businessmanagement, the major duties of which included one or more of the followingfunctions: purchasing, personnel management, budgeting, accounting, recordsmanagement, work simplification, grants management, contract administration orprogram management, or (B) any equivalent combination of the requiredexperience and the substitutions below.
Substitutions: I. An Associate's or higherdegree with a major in business administration, business management or publicadministration may be substituted for a maximum of two years of the requiredexperience.*
II. An Associate's or higherdegree with a major other than in business administration, business managementor public administration may be substituted for a maximum of one year of therequired experience.*
*Education toward such adegree will be prorated on the basis of the proportion of the requirementsactually completed.
QualificationsRequired at Hire:
Experience with copiers, printers, and PCs, including spreadsheet and word processing packages, i.e. Microsoft Office;
Ability to learn new computer programs quickly and to instruct others in their use;
Demonstrated ability to establish rapport and maintain harmonious working relationships with college community and with external agencies;
Ability to work both independently and collaboratively in various settings;
Ability to exercise discretion in handling confidential information;
Excellent verbal and written communication skills and ability to give instructions;
Customer service skills and personnel management skills.
Sensitivity and commitment to the goals of Affirmative Action and workforce diversity;
Experience working in a diverse environment;
Demonstrated commitment to working with underserved students;
Community College experience desirable.
Salary Range: AFSCME Unit I, Grade 17 Step 1 $52,906.62 annually. Appointmentsfrom outside the bargaining unit begin at Step 1 of the range.
As a Massachusetts State Employee, youare offered an outstanding suite of benefits adding value to your salary.
Array of choices for health insurance plans to meet individual/ family needs
Affordable Dental Insurance and vision discount program
12 paid State/ Federal holidays
Generous sick, vacation, and personal time
Telework option depending on the role/department
Flexible Spending Plans to reduce your taxable income
Low-cost basic and optional life insurance
Defined Benefit Pension Plan, providing a fixed, pre-established benefit for employees at retirement
Thinking to save more money towards retirement: consider Deferred Compensation plans i.e., 457(b) or 403(b).
Tuition Benefits for employees and dependents at state colleges and universities
Free Employee Assistance Program (EAP)
Eligibility towards Public Service Loan Forgiveness (PSLF)
Free gym and parking on campus
Need more info: https://www.massbay.edu/employment/benefits
Position Type: Please find the link to the Commonwealth ofMassachusetts Human Resources Division Classification Specification for the position, https://www.mass.edu/forfacstaff/classificationspecs/home.asp.
Application Deadline: ,September 30, 2022, or thereafter until filled.
To Apply: Please include a letter of interest and resume with your online application.
All MassBay Community College students, faculty, and staff are required to be fully vaccinated for COVID-19. Accordingly, initial employment is dependent upon receipt and verification of full vaccination status records; details of how to fulfill vaccine record verification requirements will be provided during the hire and onboarding process.
Hiring is subject to state appropriation funding.
Final candidates are required to provide sealed transcripts and/or certifications.
Hiring is contingent upon a successful CORI clearance.
Massachusetts Bay Community College is an affirmative action/equal opportunity employer and does not discriminate on the basis of race, color, national origin, sex, disability, religion, age, veteran or military status, genetic information, gender identity, or sexual orientation in its programs and activities as required by Title IX of the Educational Amendments of 1972, the Americans with Disabilities Act of 1990, Section 504 of the Rehabilitation Act of 1973, Title VII of the Civil Rights Act of 1964, and other applicable statutes and college policies. The College prohibits sexual harassment, including sexual violence. Inquiries or complaints concerning discrimination, harassment, retaliation, or sexual violence shall be referred to the College's Affirmative Action and/or Title IX Coordinator, Lisa MacDonald, Director of Equity Compliance, firstname.lastname@example.org, (781) 239-3147, the Massachusetts Commission Against Discrimination, the Equal Employment Opportunities Commission or the United States Department of Education's Office for Civil Rights.
Massachusetts Bay Community College values diversity, inclusion, and collaboration. We strongly encourage members of underrepresented communities to apply to join our community. Located in Greater Boston, MassBay is a comprehensive, open-access community college, offering associate degrees and certificate programs on three campuses in Wellesley Hills, Framingham, and Ashland, Massachusetts. MassBay fosters educational excellence and academic success to prepare students for local and global citizenship, to meet critical workforce demands of communities, and to contribute to the region’s economic development.