National War College Alumni Association

The idealcandidate will join a vibrant and inclusive educational community, and have adesire and ability to work with a diverse population.

The basicpurpose of this work is to receive, store, track, issue and ship packages,supplies, materials and equipment for College use. This position is responsiblefor unpacking and examining incoming boxes, internal tracking and finaldelivery of goods to departments, affixing asset tags and inputting identifyingcodes, maintaining the storeroom including inventory and filling and deliveringorders, issuing supplies, materials and equipment, maintaining records and takinginventories.

Key Responsibilities and Duties:

• Under the direction of the Director of Procurement & Business Operations or designee, conduct daily receiving and issuing activities to ensure compliance with College and other applicable policies and procedures;
• Receive, unpack and examine incoming packages to verify quality, quantity and condition of goods for conformance to specifications and packing slips; create electronic record of package arrival and electronically store copies of paperwork;
• Perform related duties such as loading and unloading items to and from trucks; operate hand trucks, pallet jacks and similar equipment; maintain general appearance and organization of workspace and storeroom;
• Mark identifying asset codes and affix asset inventory tags, scan/input data into asset management software;
• Complete internal deliveries, obtain receipt signature;
• Maintain stock levels of general and cafeteria supplies, assist departments with requesting items that are not stocked on campus, work with the
• Purchasing Department to place orders as necessary;
• Track shipments with tracking numbers, communicate delivery to vendors/College departments, troubleshoot shipping delays and issues;
• Track outgoing shipments electronically in Excel or similar system, including identifying information as required;
• Run large batch mail jobs, determine eligibility of bulk discount rates and ship accordingly;
• Assist with periodically scanning physical inventory and reviewing and/or reconciling records;
• Submit electronic surplus property requests and track disposal/transfer authorization in accordance with state law and College policy;
• Create labels using online mail/shipping accounts and onsite equipment, run reports and manage/add users;
• Troubleshoot and complete general maintenance of shipping and mailing equipment;
• Liaison with secure shredding, water delivery and other assigned vendors to coordinate pick up/delivery and communicate replacement equipment needs, and assist departments with needs relating to these services;
• Scan invoices and route as directed and create receivers in Financial system;
• Provide backup coverage for the Copy Center, place paper orders as requested by Copy Center staff;
• Other duties as assigned.
  

Commitmentto Equity:

• Support MassBay's commitment to the Equity Agenda; collaborating with faculty, staff, and students on the College's strategic initiatives dedicated to closing the equity gap related to student outcomes;
• Support MassBay's commitment to being anti-racist; embracing a community free of bias and inequality;
• Contribute to discussion and review of applicable College policies with a critical lens toward diversity, equity and inclusion.
  

This list is not to be considered all-inclusive. A supervisor may assign other duties as required to meet the needs and foster the mission of the College.

All employees of MassBay are expected to work collegially and collaboratively within a community that values and celebrates diversity.

Required Qualifications:

Applicants must have at least one year of full-time, or equivalent part-time, experience in storekeeping work in a storeroom, stockroom or warehouse, the major duties of which included receiving, storing and issuing supplies and equipment

Preferred Qualifications:

• Sensitivity and commitment to the goals of Affirmative Action and workforce diversity;
• Experience working in a diverse environment;
• Demonstrated commitment to working with underserved students;
• Ability to understand and apply the laws, rules, regulations, policies, procedures, specifications, standards and guidelines governing assigned unit activities;
• Ability to make arithmetical computations (addition, subtraction, multiplication and division) with speed and accuracy;
• Ability to read, write and comprehend the English language;
• Ability to follow written and oral instructions;
• Ability to work accurately with names, numbers, codes and/or symbols;
• Ability to gather information by examining records and documents;
• Ability to maintain accurate records;
• Ability to deal tactfully with others;
• Ability to exercise sound judgment;
• Ability to lift and carry heavy objects;
• Ability to stand for prolonged periods of time;
• Requires physical stamina and endurance;
• Knowledge of standard storekeeping methods and practices, including the receipt, storage, issuance and delivery of varied stock items including perishable goods;
• Knowledge of the types and uses of materials handling equipment used in storekeeping;
• Knowledge of the standard methods and techniques for handling and storing hazardous products and fragile, durable and perishable goods;
• Knowledge of the standard recordkeeping techniques and procedures used in storekeeping;
  
• Knowledge of the principles and methods of inventory control of supplies and equipment;
• Knowledge of safety practices and procedures followed in storekeeping;
  
• Knowledge of standard procedures, methods and materials used in packaging materials and supplies for shipment;
  
• Knowledge of the various methods used in transporting goods, materials and equipment;
  
• Knowledge of the terminology, coding, symbols and standard abbreviations used in storekeeping;
  
• Knowledge of the methods and procedures used for the security of property;
  
• Skill in the operation of materials handling equipment used in storekeeping such as forklifts, hand trucks, dollies, etc;
  
• Ability to explain the laws, rules, regulations, policies, procedures, specifications, standards and guidelines governing assigned unit activities.
• Demonstrated knowledge with Microsoft Office products, specifically Word, Outlook, Excel;
• Experience using asset management tracking software;
• Experience using People Soft Financials.
  

Additional Information:

Salary Range: AFSCME Unit II, Grade 11 Step 1 $39,537.68 annually. Appointmentsfrom outside the bargaining unit begin at Step 1 of the range.

Position Type: Please find the link to the Commonwealth ofMassachusetts Human Resources Division Classification Specification for the position,
https://www.mass.edu/forfacstaff/classificationspecs/home.asp.

Application Deadline: January 19, 2023, or thereafter until filled.

To Apply: Please include a letter of interest and resume with your online application.

Staff

All MassBay Community College students, faculty, and staff are required to be fully vaccinated for COVID-19. Accordingly, initial employment is dependent upon receipt and verification of full vaccination status records; details of how to fulfill vaccine record verification requirements will be provided during the hire and onboarding process.

Hiring is subject to state appropriation funding.

Final candidates are required to provide sealed transcripts and/or certifications.

Hiring is contingent upon a successful CORI clearance.

Massachusetts Bay Community College is an affirmative action/equal opportunity employer and does not discriminate on the basis of race, color, national origin, sex, disability, religion, age, veteran or military status, genetic information, gender identity, or sexual orientation in its programs and activities as required by Title IX of the Educational Amendments of 1972, the Americans with Disabilities Act of 1990, Section 504 of the Rehabilitation Act of 1973, Title VII of the Civil Rights Act of 1964, and other applicable statutes and college policies. The College prohibits sexual harassment, including sexual violence. Inquiries or complaints concerning discrimination, harassment, retaliation, or sexual violence shall be referred to the College's Affirmative Action and/or Title IX Coordinator, Lisa MacDonald, Director of Equity Compliance, lmacdonald@massbay.edu, (781) 239-3147, the Massachusetts Commission Against Discrimination, the Equal Employment Opportunities Commission or the United States Department of Education's Office for Civil Rights.