National War College Alumni Association

Position Title: Payroll Manager, University at Buffalo Foundation, Inc.

Posting Number: U230007

Employer: University Affiliates

FTE: 1.00

Position Summary:

• Ensure accurate and timely payroll and fellowship processing in a multi-entity environment
• Ensure withholdings are remitted accurately and timely to the appropriate agencies
• Audit and verify payrolls and all related information for accuracy and completeness, including all salary changes, benefit deduction updates, new hires, and terminations
• Ensure appropriate controls are in place and followed
• Manage all biweekly, quarterly, and calendar year end payroll responsibilities including preparation of quarterly payroll tax filings (federal, New York, and any additional states as needed), W-2 and 1042 processing.
• Manage all fiscal year-end payroll responsibilities including preparation of payroll work papers and related journal entries for year-end payroll accruals and reconciliation of payroll liability accounts for the annual financial statements.
• Complete ad-hoc reporting and internal audits as necessary to maintain accurate and compliant records. Examples include W-4 forms, payroll balance sheets, and earnings records.
• Work closely with Benefits/Human Resources of UBF and affiliated entities to ensure Benefits/Human Resources and payroll systems are synchronous, timely, and accurate, and all appropriate and necessary backup is provided and complete.
• Ensure compliance with regulations governing payments to non- U.S. citizens
• Ensure compliance with New York State Wage/Theft Prevention Act

• Develop, recommend, and lead projects to improve efficiency and accuracy
• Coordinate and manage project and issues list with IT support team
• Create reports and provide meaningful data to UBF management staff and other University areas as needed or requested
• Work with UBF management and the University on current and future technology projects

• Provide general and daily management of payroll staff
• Complete annual performance evaluations and performance programs for all payroll staff
• Communicate actively with Accounts Payable, Human Resources, and accounting to review and reconcile shared data

• Ensure timely processing of quarterly and annual federal and state tax filings
• Ensure accurate and timely payroll tax remittances
• Ensure year end distribution of tax statements and tax reports

Minimum Qualifications:

• Bachelor's degree in accounting or related field required.
• Minimum five years in a payroll environment.
• Proficient knowledge of Microsoft Office, especially Excel.
• Working knowledge and experience with accounting management information systems.
• Working experience of accounting for payroll expenses across multiple cost centers.
• Knowledge of payroll taxes at the federal and state level.
• Knowledge of standard payroll tax forms and reports, including all aspects of electronic filing.
• Experience with ASCII and encryption software. 
• Exceptional organizational skills and ability to attend to and prioritize projects.
• Strong interpersonal and outstanding customer skills are required.
• Possess strong written and verbal communication skills.
• Analytical, problem solving, and technical skills are also required.
• Accurate, flexible, detail oriented, highly ethical and have proven ability to handle confidential information appropriately.
• High emphasis placed on professionalism, efficiency, and a positive attitude.

Preferred Qualifications:

• Master's degree and/or Certified Payroll Professional (CPP) certification.
• Experience managing staff.
• Prior experience with payments to non-U.S. citizens under tax treaties.
• Experience in a college or university environment.

Deadline for Applicants: Open Until Filled

Quicklink for Posting: 40304

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About University at Buffalo (SUNY)

The University at Buffalo (UB) #ubuffalo is SUNY’s most comprehensive public research university, and an outstanding place to work. UB amplifies ambition for faculty and staff by offering endless possibilities to achieve more. Here, people from all backgrounds and cultures challenge and inspire each other to discover, learn and succeed. Dedicated staff and engaged faculty collaborate to further knowl¬edge and understanding, and develop tenacious graduates who are valued for their talents and their impact on global society. UB is one of America’s leading public research universities and a flagship of the State University of New York system, recognized for our excellence and our impact. UB is a premier, research-intensive public university dedicated to academic excellence. Our research, creative activity and people positively impact the world. Like the city we call home, UB is distinguished by a culture of resilient optimism, resourceful thinking and pragmatic dreaming that enables us to reach others every day. Visit our website to learn more about the University at Buffalo. University at Buffalo is an affirmative action/equal opportunity employer and, in keeping with our commitment, welcomes all to apply including veterans and individuals with disabilities.

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