POSITION TYPE: SHRA, 1.0 FTE, full time, permanent, FLSA non-exempt
HIRING SALARY: $36,177 - $39,795
** CLOSING DATE EXTENDED to June 2, 2023 **
NCSSM and the Administrative Operations Division foster an environment of collaboration across departments and divisions and support community-engaged service and research. NCSSM is proud of the diversity of its student body and we seek to attract an equally diverse applicant pool for this position. NCSSM is an equal opportunity and affirmative action employer, and we are strongly committed to increasing faculty and staff diversity. All qualified applicants will receive consideration for employment without regard to race, color, national origin, religion, sex, gender identity or expression, age, sexual orientation, genetic information, status as an individual with a disability, or status as a protected veteran. If you are an individual with disabilities requiring accommodations in the application and interview process, please contact us at firstname.lastname@example.org.
Description of Duties:
The Purchasing Coordinator is responsible for placing, tracking, receiving, and processing payments for all purchases for NCSSM-Morganton. This includes state and foundation purchases for all divisions and departments. The position is responsible for communicating with the departments and divisions to determine the purchase needs, making the appropriate order, and tracking the order to delivery.
Serve as the liaison between central purchasing in the Business Office and the Morganton campus. Coordinate purchasing for the Morganton campus to include:
Utilize e-procurement and purchasing card systems to submit, track, and receive orders for NCSSM units
Obtain quotes for orders as needed
Develop and maintain strong relationships with vendors, departmental personnel, and other customer
Communicate regularly to determine the purchasing needs of individual units for state and foundation purchases
Maintain a log of all orders to track and ensure timely delivery and payment
Cross-training with other Administrative Operations Positions
Serve as a backup and assist as needed for shipping and receiving of mail, packages, and shipments in and out of NCSSM
Assist in the receiving and disbursement of all mail (students, faculty, and staff) across the campus
Assist in the maintenance and running of the Central Store
Knowledge, Skills, and Abilities:
Two to three years professional experience in purchasing
Prior knowledge of state e-procurement and p-card systems
Prior knowledge of state procurement rules, policies and regulations
Experience in large scale purchasing
Professional and friendly customer service
Organization and attention to detail
Ability to work independently
Considerable knowledge of services, policies and procedures related to purchasing
Ability to compile, assimilate and organize both printed and electronic information; ability to apply knowledge of data collection, storage, organization, manipulation and/or analysis of data
Ability to identify and understand issues, problems, and opportunities; use effective approaches for choosing a course of action or developing appropriate solutions
Ability to clearly convey information and ideas through a variety of media to individuals or groups
Ability to present ideas clearly and effectively in written form; ability to adjust language or terminology to meet the needs of the audience; ability to use correct grammar, organization, and structure
Team NCSSM Benefits
Free On-campus Parking
Vacation: Varied based on EHRA or SHRA Classification. For SHRA and Faculty, earn from 14 days to 26 days per year based on years of state service (part-time employees are pro-rated). EHRA SAAO Group I, receives 26 days per year and EHRA SAAO Group II/Instructional (IRIT), receives 24 days per year. Leave is earned monthly.
Sick Leave: 12 days per year.
Additional Leave: Family Medical Leave (FMLA), Paid Parental Leave (PPL), Civil Leave, Extended Illness, Short/Long Term Disability, Family Illness Leave, Military Leave, Community Service Leave, Bonus Leave, Voluntary Shared Leave and Leave Without Pay.
Holidays: 12 days per year
Retirement: Required participation for all employees working 3/4 time or more. Option (1) Teachers’ and State Employees’ Retirement System (TSERS) requires 6% of gross salary. Employees are vested for retirement after 5 years. Option (2) The Optional Retirement Program (ORP) requires 6% of gross salary. Employees in ORP are vested after 5 years of participating in ORP. As a participant in either retirement program, you are automatically covered for short-term disability (eligible after 1 year of service/no cost), long term disability (eligible after 5 year of service/no cost). Death benefit of minimum $25,000/maximum $50,000 based on previous 12 month salary (eligible after 1 year of service/no cost).
Supplemental Retirement Plans: Supplemental retirement plans provide an additional opportunity to help you reach your retirement goals. Supplemental Plan offerings such as a 401(k), 403(b), or 457(b) on a Roth (after-tax) or pre-tax contributions from several different vendors.
Health Insurance: Employee only coverage under theState Health Plan (PPO) is provided to employees that work 30 or more hours a week. The cost is determined by the type of coverage elected by the employee. Dependent coverage is available by payroll deduction.
Voluntary Group Term Life Insurance:Securian (This is an after-tax plan and is portable)
Longevity: Payable to SHRA employees after 10 years of creditable state service (EHRA employees are not eligible).
Tuition Waiver: Three courses per academic year tuition free (at any of UNC 17 campuses that offer courses) for permanent full-time employees. Under Educational Assistance, tuition reimbursement may be available for attendance at Community Colleges provided courses taken pertain to current job or upgrades current job skills.
State Employees Credit Union: Membership welcomed. Contact theSECU Credit Union for information.
Community Service: 24 hours leave credited each calendar year (prorated for part-time) unless you choose the Mentoring/ tutoring option – 1 hour each week up to a max of 36 hours that schools are in session as documented by the elected board of the local education agency or the governing authority of any non-public school.
Facilities: Library & Gymnasium - other athletic facilities available at no cost to employees. Cafeteria on site.
Please complete your application in full. All required Competencies, Work History, and Credentials must appear on the application in the Education and Work Experience sections of the application to receive consideration during the selection process. Resumes will not be accepted in lieu of completing the State Application form in its entirety. “See Attached Resume or an Embedded Text Resume” will be considered incomplete and will not be processed. Degrees must be received from appropriately accredited institutions.
Applicants seeking Veteran’s preference must attach a DD-214 form, Certificate of Release or Discharge from Active Duty, along with the application. Final candidates are subject to criminal and sex offender background checks. Some vacancies also require a motor vehicle check. If the highest degree is from an institution outside of the U.S., final candidates are required to have their degree equivalency verified atwww.wes.org or equivalent service. NCSSM participates in E-Verify. Federal law requires all employers to verify the identity and employment eligibility of all persons hired to work in the United States.
Please refrain from submitting multiple applications. However, if multiple applications are submitted to a posting, only the most recent application received prior to the posting close date will be accepted. There is a 24 hour waiting period before an applicant can re-apply to a position.
If you have questions, please contact Eric Hunsley, Assistant Human Resources Director, at 828-347-9139 or email@example.com
NCSSM is an EEO/eVerify/VEVRAA Employer
Minimum Education and Experience:
High school or General Educational Development (GED) diploma and one year of related administrative experience; or an equivalent combination of education and experience.
About North Carolina School of Science and Mathematics
North Carolina School of Science and Mathematics (NCSSM) is a world-class public high school with statewide reach empowering academically talented students from diverse backgrounds from every corner of the state to design their own future. We offer residential high school programs in Durham and Morganton for juniors and seniors or virtual high school courses and programs that students can take alongside their local curriculum, all tuition free.