National War College Alumni Association

Department Coordinator (Administrative Support Coordinator II)

Job No: 526619
Work Type:
Locations: San Diego
Categories: Unit 7 - CSUEU - Clerical and Administrative Support Services, Administrative, Probationary, Full Time, On-site (work in-person at business location)




Position Summary

Under general supervision, the Department Coordinator is responsible for the administrative operation of the Chemistry Department office. This position reports to the Chair of the Chemistry Department. Major responsibilities include the maintenance of the faculty budget for the department including the processing of academic appointments for faculty, teaching associates and graduate assistants, processing of sabbatical/leave paperwork, and oversight of all State and Foundation budgets. The Department Coordinator will work with the Facilities Coordinator who handles purchasing for the department to maintain and track all fiscal transactions and will serve as the office lead. The Department Coordinator is responsible for administrative reports, the preparation of the class schedule, and will perform a variety of general office clerical and administrative functions for the Chairs, faculty, and other staff members. This position serves as a key source of information to ensure continuous and efficient operations of the department.

This is a full-time (1.0 time-base), benefits eligible, permanent/probationary position. This position is designated non-exempt under FLSA and is eligible for overtime compensation. Standard SDSU work hours are Monday - Friday, 8:00 a.m. to 4:30 p.m., but may vary based on operational needs.

The individual hired into this role will work on campus at SDSU in San Diego.

Department Summary

This position is within the Department of Chemistry and Biochemistry. The department has 20 Tenure/Tenure Track Faculty, 2.4 FTE lecturers, over 50 teaching associates and 7 full time staff. The department provides B.A., B.S., M.A., M.S. and Ph.D. degrees in Chemistry and Biochemistry. The department offers a comprehensive undergraduate research program in which almost all undergraduates participate, an MS degree which is a true research degree with thesis, and a Ph.D. through a Joint Doctoral Program, which combines the resources of the chemistry departments of SDSU and UC-San Diego. Our on-campus facilities provide a substantial inventory of modern chemical instrumentation and computer equipment in a modern laboratory building. Additional resources are available through collaborations with faculty at nearby institutions and with the extensive local chemical industry.

For more information regarding the Chemistry Department, click here.

Education and Experience

Entry to this classification requires a fully functional knowledge of and skill in standard office procedures and practices, as well as an ability to understand and operate in a variety of organizational structures. Additionally, incumbents are expected to have a thorough knowledge of English grammar, spelling, and punctuation and be able to clearly communicate orally and in writing. Some positions may require a knowledge of business mathematics beyond basic arithmetic. The ability to use and quickly learn new office support technology systems and software packages is also a prerequisite.

These qualifications would normally be obtained through a high school program, technical/vocational program, or their equivalents combined with several years of related office work experience.

Key Qualifications

• In-depth knowledge of Microsoft Office Suite -Word, Excel, PowerPoint, and Access.
• In-depth knowledge of Google Suite.
• Experience coordinating administrative support functions for a group.
• Experience working in a large and complex organizational setting such as higher education, public agency, government, military, or health care.
• Experience with development, coordination, and tracking of complex budgets and schedules.
• Experience with class schedule development, faculty appointment policies and procedures, and faculty workload requirements is preferred.
• Familiarity with standard budget and accounting practices.

Compensation and Benefits

Starting salary upon appointment is not expected to exceed $4,000 per month.

Salary placement is determined by the education, experience, and qualifications the candidate brings to the position, internal equity, and the hiring department's fiscal resources.

San Diego State University offers a rich benefits package that constitutes a major portion of total compensation. For more information regarding SDSU benefits, please click here.

CSU Classification Salary Range: $3,681 - $6,034 per month.

Diversity and Community at SDSU

At SDSU, our diversity gives us power and benefits every single member of our community.

Through our commitment to equity and inclusion, we encourage all members of our community to purposefully learn from one another through open and respectful dialogue and responsible engagement. For more information, click here.

Principles of Community

At San Diego State University, we are a community of diverse individuals who have and represent many perspectives, beliefs and identities. This diversity lends our community strength, and we commit to creating and sustaining an inclusive and intellectually vibrant environment that benefits all members of our university.

SDSU's Principles of Community is an aspirational statement that is intended to evolve over time. The statement reflects the ideals we are encouraged to uphold in our interactions with one another.

Supplemental Information

Initial review of the required application materials, including cover letters and resumes, will begin on May 12, 2023. To receive full consideration, apply by May 11, 2023. The position will remain open until filled.

CSU Vaccine Policy: The California State University has established a policy requiring faculty, staff, and students accessing campus facilities to be immunized against SARS-CoV-2, the virus that causes COVID-19. To access the SDSU campus, you must be fully up to date with your COVID-19 vaccinations, including a booster if you are eligible for one, or request a medical, religious, or off campus exemption, as applicable.

The person holding this position is considered a mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment.

San Diego State University is not a sponsoring agency for staff or management positions (e.g., H-1B visa). Applicants must currently be authorized to work in the United States on a full-time basis. Offers of employment are contingent upon the presentation of documents that demonstrate a person's identity and authorization to work in the United States, which are consistent with the provisions of the Immigration Reform and Control Act.

A background check (including a criminal records check) must be completed satisfactorily and is required for employment. SDSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current SDSU employee who was conditionally offered the position.

SDSU is a smoke-free campus. For more information, please click here.

SDSU is an Equal Opportunity Employer that considers all qualified candidates for employment and does not discriminate on the basis of race, religion, color, ancestry, age, disability, genetic information, gender, gender identity, gender expression, marital status, medical condition, national origin, sex, sexual orientation, covered military and veteran status, or any other protected characteristic or status. Reasonable accommodations will be provided for qualified applicants with disabilities who request an accommodation by contacting Tina Deesen at tdeesen@sdsu.edu



Advertised: Apr 27, 2023 (9:00 AM)
Applications Close: Open until filled

To apply, visit https://careers.sdsu.edu/en-us/job/526619/department-coordinator-administrative-support-coordinator-ii







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