Deputy Executive Officer of Finance and Administration
Bay Area Air Quality Management District
Location: San Francisco, California
Type: Full Time
The Air District is currently accepting applications for the position of Deputy Executive Officer of Finance and Administration. There is one (1) vacant full-time position. This at-will position is appointed by the Executive Officer/Air Pollution Control Officer and serves under the terms of a three (3) year contract after which they will be subject to renewal.
Under direction of the Executive Officer/Air Pollution Control Officer, the Deputy Executive Officer of Finance and Administration provides high-level technical, policy, and strategic direction in the management of the Air District's programs and activities. The Deputy Executive Officer of Finance and Administration serves as the District’s Chief Administrative Officer (CAO) providing expert professional assistance to District management and staff who handle administrative, financial, human resources, information technology and related matters. The Deputy Executive Officer of Finance and Administrationoversees the following functions:
Provides business, facility, and fleet services to the Air District and manages contracts, RFPs/RFQs, procurement, business supplies, the mailroom, and facilities operations of the Air District offices.
Manages the fiscal stewardship and financial activities for the Air District and manages accounting, accounts payable, accounts receivable, and preparing the annual budget and financial reports.
Manages the recruitment and selection, employee benefits, payroll, training and organizational development, safety and wellness, and labor relations.
Information Technology (IT):
Comprises of the Information Services and My Air Online. Information Services manages and supports the Air District’s information technology needs, including all technology operations, infrastructure, and data systems. My Air Online manages the design, development, and implementation of web-based enterprise applications supporting the Air District’s permitting, enforcement, and compliance programs. My Air Online also manages the Air District’s website and legacy data management system.
The position is accountable for overseeing and establishing priorities and goals for the assigned functions and for furthering District goals and objectives in an effective manner; acts as the Executive Officer/Air Pollution Control Officer as assigned or delegated; and performs related work as assigned. Other responsibilities include but are not limited to:
Provides technical and policy direction and support to the Executive Officer/Air Pollution Control Officer and the District Board.
Represents the District and/or the Executive Officer/Air Pollution Control Officer in varied situations with various groups and agencies both within and outside of the District.
Plans, organizes, coordinates and directs the work of assigned functions.
Directs the development and implementation of goals, objectives, policies, procedures and work standards for assigned functions.
Directs the management of and makes policy recommendations regarding assigned programs and activities.
Organizes and coordinates the development and implementation of projects and activities with other agencies.
Ensures conformance with program schedules, budgets, and contracts.
Develops and presents technical and policy issues and recommendations to the District Board and the Executive Officer / Air Pollution Control Officer.
The Air District is seeking an experienced, collaborative, and goal-oriented Deputy Executive Officer of Finance and Administration. This person will be trusted to make quality decisions and ensure accountability. A candidate who is mission driven, strategic and can guide a team will be successful. The successful candidate has:
Strong supervisory and leadership skills with the ability to create a team-oriented, nurturing environment that emphasizes cooperation, diversity, communications, accountability, and responsiveness to achieve the goals and objectives of the Air District
Politically astute and high emotional intelligence, understanding the value and importance of clear communication and direction
Excellent administrative skills and desire to mentor and develop staff
Strong ethics possessing the highest level of integrity
Forward thinking, innovative, creative, and solution-oriented
Articulate with the ability to interact with a variety of groups
Excellent presentation skills as well as the ability to prepare clear and concise reports, correspondence, and other written materials.
Strong commitment to the Air District and must have passion and aptitude for their work and the mission of the organization
The ideal candidate has the knowledge, skills and ability in:
Developing and implementing goals, objectives, policies, procedures, work standards, and internal controls
Excellent organizational and project management skills, with the ability to prioritize and manage multiple projects simultaneously
Strong written and verbal communication skills, with the ability to communicate effectively with a wide range of stakeholders
Analyzing complex technical and administrative issues
Interpreting, explaining, and applying Air District, federal, state and local rules and regulations related to administrative management and public agencies
Representing the Air District effectively in contacts with the public, industry, employee association, and other stakeholders
Strong interpersonal skills and establishing effective working relationship
Social and political issues influencing Air District programs
Principles and practices of public administration, personnel, finance and budgeting
Current and emerging computer systems technology, computer operations, and network management principles
Graduate degree or equivalent experience in business or public administration, human resources management, finance, computer science or a closely related field and five years of experience managing administrative programs, preferably with a public agency.
HOW TO APPLY
Interested individuals must submit a completed Air District application, chronological resume, and responses to the supplemental questionnaire by 5:00 p.m. on Friday, June 23, 2023. Applications are accepted online and must be received no later than the date and time specified. Please visit our website at www.baaqmd.gov/jobs to apply.
SUPPLEMENTAL QUESTIONS INSTRUCTIONS
Individuals who apply for this position must respond to each of the required supplemental questions. The responses to the supplemental application questions will be used in accordance with the procedures indicated under the Selection Criteria section. The supplemental questions can be found at www.baaqmd.gov/jobs.
Depending on the number of qualified applicants, an application screening and/or panel interview may be used to determine the most qualified applicants. The most qualified applicants will be invited to an in-person interview.
Equal Employment Opportunity
It is the Air District’s policy to provide equal employment opportunities for all persons without regard to race, religious creed, color, national origin, ancestry, disability, medical condition, marital status, sex, age or sexual orientation.
The Bay Area Air Quality Management District (District) is a regional government agency, committed to achieving clean air to protect the public's health and the environment. The District accomplishes this goal through regulation of industrial facilities and various outreach and incentive programs designed to encourage clean air choices.
The District's jurisdiction encompasses all of seven counties - Alameda, Contra Costa, Marin, San Francisco, San Mateo, Santa Clara and Napa, and portions of two others - southwestern Solano and southern Sonoma.