National War College Alumni Association

CLASSIFICATION TITLE: Administrator II

UNION CODE: M80

FT/PT: Full-time

PAY PLAN: 12-month

WORKPLACE TYPE:

On-site (work in-person at business location)

ANTICIPATED HIRING RANGE: $9,584 - $11,667

However, offer amount will be commensurate with candidate's experience, education, skills, and training.

CSU CLASSIFICATION SALARY RANGE: $4,583 - $14,713

PAY BASIS: Monthly

BENEFITS: CSUB offers a best-in-class benefit package for eligible employees that includes an array of medical plans, choice of dental plans, vision coverage, retirement participation in CalPERS, CSU tuition waiver, up to 24 vacation days per year, sick leave with unlimited accrual, 14 paid holidays per year and more! See our benefits website for additional information.

CANDIDATES ELIGIBLE TO APPLY:

Open to all qualified applicants

SPECIAL INSTRUCTIONS TO APPLICANT:

FOR PRIORITY CONSIDERATION, applications must be received by September 12, 2023; however, the position will remain open until filled.

POSITION PURPOSE:

Under the administrative direction of the Associate Vice President and Chief Human Resources Officer (CHRO), the Director provides overall direction and leadership in administering comprehensive, effective, and productive campus-wide Health, Safety, Environmental and Risk programs. Duties include providing oversight and expertise of risk management and insurance programs for the main campus and auxiliaries, serving as the Export Control Officer, providing staff supervision and leadership to the safety, risk, and environmental health teams, and representing the university and department on several committees. The Director provides written technical and operational guidance related to environmental controls, occupational safety, food safety, industrial hygiene, hazardous material spill response, radiation safety, biological safety, chemical safety, construction safety management, loss control, student safety, claims management, and general risk management.

DUTIES & RESPONSIBILITIES:

1. Safety, Risk & Environmental Health Program Leadership
   1. Provide functional oversight for campus safety, health, and environmental programs by developing, implementing, and maintaining a strategic plan to enhance and promote a safe environment for students, faculty, staff, and visitors. Formulate long-term safety vision and objectives aligned with the university's mission and values.
   2. Provide strategic guidance and recommendations to university leadership by offering expert advice on risk management strategies and policy development and collaboration to align safety initiatives with broader institutional objectives.
   3. Establish measurable goals and performance indicators to track the effectiveness of safety initiatives.
   4. Conduct comprehensive assessment of existing safety protocols and policies and identify areas for enhancement in compliance with regulatory requirements.
   5. Develop injury and illness prevention protocols and compliance strategies abiding by and in response to regulatory mandates. Recommend technological improvements.
   6. Serve as a Safety Officer for the University Incident Command System (ICS) under a declared and/or mobilized university emergency/disaster scenario, reporting to the Incident Commander and/or their designee.
   7. Ensure excellent customer service in areas of risk management and environmental health and safety.
   8. Review university food operations to ensure compliance with county health requirements.
   9. Provide oversight of special events as it relates to safety and risk. Conduct risk assessment and review requests for issuance of temporary food permits. Evaluate insurance providers and, when necessary, acquire special event insurance.
   10. Anticipate campus growth impact for the continued effectiveness of campus safety and risk.
   11. Forecast short and long-term operating budgets as well as special budget refunds from insurance dividends.
   12. In coordination with the CHRO, facilitate coordination of workers compensation program for campus. Includes incident investigation and training as required.
2. Risk Management & Insurance
   1. Provide subject matter expertise and consultation related to insurance and risk management services. Understand, evaluate, and direct insurance activities for both main campus and auxiliary organizations.
   2. Represent the university and work directly with campus insurance broker (Alliant) who manages the Joint Powers Authority (JPA) for the campus self-insurance programs. Programs under the insurance JPA include property, liability, workers compensation, student travel, employee travel, athletics, student liability, participant accident insurance, cyber liability, and auto liability.
   3. Oversee the coordination and training for Business Continuity Planning and maintain comprehensive plans and validation methodology to ensure the campus' ability to recover in the event of an unforeseen disruption to the facilities, the technology systems, or applications.
   4. Responsible for the Department of Motor Vehicles (DMV) campus wide program.
   5. Ensure contract agreements can work effectively with procurement and the Office of General Council (OGC) to mitigate risk exposures.
3. Export Control Officer
   1. Serve as the campus Export Control Officer and the Chair of Campus Export Control committee.
   2. Campus Point of Contact (POC) for Visual compliance data base program.
   3. Monitor unauthorized activities with certain countries or individuals. Precludes foreign nationals who could pose a threat to national security from participating in research or other activities involving equipment, materials or technologies that are controlled under US export laws.
   4. Monitor and prevent faculty/staff from shipping to or traveling to embargoed countries with equipment, technology, and/or software that may have dual commercial/military use.
   5. Conduct Restricted party and Specially Designated national Screening. Search current Federal Export Control Regulations and Sanctions. Determine Export Classification number (ECCN) and United States Munition List (USML) categories of specified hardware.
   6. Screen and track export-controlled hardware on campus activities or research in controlled areas (e.g., encryption technology, nuclear technology, chemical/biological weapons, select agents and toxins, aerospace, and military technologies).
   7. Monitor activities involving teaching and research collaborations with foreign colleagues or the participation or training of Foreign Nationals here or abroad.
   8. Monitor activities involving travel or work outside the U.S.
   9. Conduct tours with Foreign Nationals through research areas if such tours involve viewing technical data.
   10. Monitor research sponsored by any entity that restricts public dissemination or participation by Foreign Nationals.
   11. Monitor activities involving the receipt and/or use of export-controlled information or technologies from other parties.
4. Staff Supervision & Leadership
   1. Lead and supervise a team of safety and risk management staff by assigning and overseeing responsibilities and projects to Safety & Risk management and staff.
   2. Recruit, hire, and onboard new staff as needed.
   3. Provide ongoing training and professional development opportunities for team members to enhance their skills and knowledge.
   4. Conduct performance evaluations, offer constructive feedback, and provide recognize outstanding contributions.
   5. Establish team goals and objectives in alignment with department's overall vision.
   6. Resolve conflicts and mediate issues within the team and between stakeholders as needed.
   7. Perform and train individuals to perform inspections.
5. Committee Participation & Representation
   1. Serve as the campus liaison in various campus committees for safety and risk including:
      1. Institutional Animal Care and Use Committee (IACUC)
      2. Behavioral Assessment and Response Team (BART)
      3. Unmanned Aircraft Systems (UAS)
      4. Strategic Action Group (SAG)
      5. President's Concerted Activity Planning Committee
      6. Natural Sciences, Math, and Engineering Safety Committee
      7. Campus Special Events Committee
      8. Southwest Business Community Watch Committee.
   2. Serve as the alternate for the California State University Risk Management Association/Auxiliary Organization Risk Management Association (CSURMA/AORMA) Board of Directors.
   3. Serve as a board member for the Center for Global Outreach and chair of the campus-wide safety committee.
   4. Participation in the system-wide California State University affiliate organizations for both risk management and environmental health and safety.

REQUIRED QUALIFICATIONS:

EDUCATION & EXPERIENCE –

A bachelor's degree in health & safety, environmental engineering, chemistry, industrial hygiene, or a related field. Five (5) years of progressively responsible administrative experience in the development of environmental, health, safety, and loss control/risk management programs with at least two (2) years supervising and leading a team of professional staff. A master's degree from an accredited four-year college or university may supplement up to two years of experience.

LICENSES, CERTIFICATES, CREDENTIALS –

• Possession of a valid driver's license or the ability to obtain by date of hire.
• Possession or the ability to obtain within 6 months of hire:
  • 40-hour Hazardous Waste Worker (HAZWOPER) certification
  • 30-hour Occupational Health and Safety Administration (OSHA) compliance training
  • Asbestos Management Planner/ Building Inspector
  • Incident Command System (ICS) 100, 200, 300, 400, 800, certifications

SKILLS, KNOWLEDGE & ABILITIES (SKA's) –

• Regular and reliable attendance is required.
• Expert knowledge of safety, health, and environmental engineering principles and practices.
• Knowledge of federal, state, and local regulations and national standards relating to applicable areas of Environmental Health, including DOT, OSHA, HAZMAT, and NFPA.
• Strong knowledge of safety system, risk minimization, and insurance provisions.
• Ability to interface with the following agencies on behalf of the campus: Cal OSHA, Environmental Protection Agency (EPA), State Fire Marshal's Office, County Health Department, San Joaquin Valley Air Pollution Control District, local fire departments and hazard response teams, California State University Risk Management Association/Auxiliary Organization Risk Management Association (CURMA/AORMA),
• Ability to interface with and be a resource for all organizations on the main campus and auxiliaries.
• Familiarity with and ability to participate in emergency responses. Knowledge of Campus Emergency Operations Center.
• Strong knowledge of safety regulations, risk assessment methodologies, and industry best practices.
• Ability to handle crisis situations calmly and effectively while making informed decisions.
• Ability to develop and implement strategic planning processes and implement concepts of shared governance.
• Ability to interpret and apply regulatory requirements to ensure compliance.
• Ability to lead, supervise, and motivate staff to perform successfully and achieve goals.
• Demonstrated leadership skills with experience managing a team and collaborating with diverse stakeholders.
• Demonstrated customer service experience requiring a very high level of diplomacy and professionalism.
• Ability to use tact and diplomacy to effectively handle a broad range of high level and sensitive interpersonal situations with diverse personalities, and to respond appropriately to conflicts and problems.
• Ability to initiate, establish, and foster communication and teamwork by maintaining a positive, cooperative, productive work atmosphere in the University with the ability to establish and maintain effective working relationships within a diverse population and with those from various cultural backgrounds.
• Excellent communication skills; ability to effectively communicate information in a clear and understandable manner, both verbally and in writing.
• Thorough knowledge of English grammar, spelling and punctuation.
• Ability to interpret, communicate and apply policies and procedures.
• Ability to maintain a high degree of confidentiality.
• Excellent organizational and time management skills with the ability to set own priorities to coordinate multiple assignments with fluctuating and time-sensitive deadlines.
• Excellent computer skills and competence with a variety of computer applications including word-processing, spreadsheets, databases, on-line systems, Internet as well as online calendaring and email.
• Working knowledge of or ability to quickly learn University infrastructure.
• Must be willing to travel and attend training programs off-site for occasional professional development.
• Must be able to work occasional holidays and adjust working hours to meet special jobs. May be called back periodically to perform work as needed on an emergency basis.

PREFERRED QUALIFICATIONS:

• Master's degree in health & safety, environmental engineering, chemistry, industrial hygiene, or a related field.
• Prior experience directing and managing a safety, risk, and environmental health program within a large, complex organization, preferably higher education.
• Certified Safety Professional (CSP)
• Certified Hazardous Materials Manager (CHMM)
• Associate in risk management for Public Entities (ARM – P)
• Asbestos Contract Supervisor, Asbestos Project Designer
• National Incident Management System (NIMS) Incident Command System (ICS) All Hazards Safety Officer
• Certified US Export Control Officer (CUSECO)
• Demonstrate skills in an institutional/educational environment utilizing a customer-oriented and service-centered attitude.

PHYSICAL DEMANDS: LIGHT WORK – involves mainly sitting, up to 25% standing or walking; lifting medium weight objects limited to 25 pounds.

ENVIRONMENTAL FACTORS: n/a

SPECIAL CONDITIONS:

SCREENING: Only those applicants possessing experience most directly related to the immediate needs of the office will be invited to appear before a Qualifications Appraisal Board for the purpose of appraising training, experience, and interest in the position.

BACKGROUND CHECK: Satisfactory completion of a background check (including a criminal records check) is required for employment. CSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current CSU employee who was conditionally offered the position.

SENSITIVE POSITION: Sensitive positions are designated by the CSU as requiring heightened scrutiny of individuals holding the position, based on potential for harm to children, concerns for the safety and security of the people, animals, or property, or heightened risk of financial loss to the CSU or individuals in the university community.

MANDATED REPORTER: Limited: The person holding this position is considered a limited mandated reporter under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083, revised July 21, 2017.

CONFLICT OF INTEREST: A "designated position" in the CSU's Conflict of Interest Code. The successful candidate accepting this position is required to file Conflict of Interest forms subject to the regulations of the Fair Political Practices Commission.

GENERAL INFORMATION: It is the policy of California State University, Bakersfield to hire only United States citizens and aliens lawfully authorized to work in the United States. All new employees will be required to present documentation verifying their right to accept employment. You will also be requested to present a social security card at the time of initial appointment in compliance with state payroll regulations. State regulations require that every state employee sign the Oath of Allegiance prior to commencing the duties of his/her State employment, except legally employed non-citizens. These individuals are required to sign the Declaration of Permission to Work.

EEO STATEMENT: California State University, Bakersfield is committed to Equal Employment Opportunity. Applicants will be considered without regard to gender, race, age, color, religion, national origin, sexual orientation, genetic information, marital status, disability or covered veteran status.






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