Program Coordinator of Sport/Youth Programs - 35667 University Staff Program Coordinator of Sports and Youth Programs Campus Recreation
Elevate Your Career at UCCS: Innovate, Inspire, and Impact in the Rockies!
Who We Are The University of Colorado Colorado Springs (UCCS) is a premier educational institution that prides itself on academic excellence, research, and community engagement and is actively seeking a Program Coordinator of Sports and Youth Programs to join our team! UCCS offers a diverse and inclusive learning environment that fosters innovation, growth, and the holistic development of its students. The work location for this position is on-site. This position is Exempt from the Fair Labor Standards Act (FLSA) overtime provisions. At the base of the Rocky Mountains, Colorado Springs is captivated by its stunning landscapes, making it a paradise for nature lovers. This city is more than its scenery--a mosaic of history, arts, and a vibrant tech scene. We invite you to join a community that cherishes outdoor adventure as much as forward-thinking growth, an exceptional setting for both career and lifestyle. Salary/Pay Range: $43,888 - $53,304 annually. Compensation will be commensurate upon experience and qualifications. Benefits at a Glance At UCCS, our employees are our most valued asset. We're proud to offer: - Generous Time Off: Enjoy 22 vacation days, 10 sick days, paid parental leave, 13 recognized holidays, and provisions for bereavement, jury duty, and FAMLI Leave.
- Robust Health Coverage: Our comprehensive medical plans cover preventative care at no cost, including a yearly mental health visit. Plus, benefit from affordable dental, vision plans, and competitive prescription drug prices.
- Financial & Retirement Benefits: Take advantage of our health savings, flexible spending accounts, and life and disability insurance. Plan for your future with our retirement options.
- Further Your Education: Avail nine waived credits per academic year for courses at any CU campus. We invest in your educational and professional growth.
- Wellness & More: From wellness programs aimed at achieving your best self to various additional benefits through CU Advantage, we prioritize well-being and holistic development.
- Want to know your total compensation? Use our calculator to get the complete picture!
Summary The Program Coordinator of Sports and Youth Programs assists with the administration and supervision of comprehensive Sports and Youth Programs that include club sports, intramural sports, and youth programs. These programs are designed to enhance the wellness, leadership development, and participant connection to the campus community through structured sports, events, general recreation activities, and youth programs. This position reports to the Program Director of Sports and Youth Programs with shared oversight of 20-25 student employees, 15-20 club sport teams with over 300 participants, over 40 intramural leagues and events with over 3,000 participants annually, offer a variety of youth programs (i.e., camps, kid's night out, and birthday parties), and events in partnership with other units that support student retention and success. This position assists the leadership in the development, implementation, and assessment of the Sports and Youth Programs short- and long-term objectives including strategic planning, budget development and management, policy and procedures, facility coordination, equipment lifecycle planning, risk management, and program performance standards/evaluations. The successful candidate will promote and cultivate an environment that values inclusiveness and diversity, engage in evidence-based decision-making, and promote student development and learning while supporting the mission and values of the department. Typical work schedule is 8am-5pm Monday through Friday with required work during evening and weekends to engage and support program staff and participants. No vacation permitted the week prior to and first week of each fall and spring semester. Essential Functions Leadership and Program Management - Assists in the design, implementation, and evaluation of a comprehensive high-quality sports and youth recreation program that meets and balances the needs of the campus community and provides a positive experience focused on healthy behaviors and individual/team well-being through sport recreation activity programs.
- In coordination with colleagues, develops and schedules annual/semester intramural sports, club sport team, and youth program schedules including facilities, equipment, and marketing.
- Administers and maintains recreational management software that supports intramural sports league and events, club sports registration and management of membership, activity, equipment, coach information, reports/evaluations, marketing/promotion requests, budget/sponsorship requests, and awards, and youth programs, activity, and participant management, as well as staff scheduling.
- Collaborates in sports and youth programming throughout campus including partnership efforts with Wellness, Student Life, MOSAIC, Residence Life, Dean of Students, Veteran and Military Affairs, Sports Management, Health Sciences, Hybl Sports Medicine and Performance Center, Family Development Center, and Intercollegiate Athletics.
Intramural Sports - Designs, implements, coordinates, and evaluates an Intramural Sports Program, including a diverse offering of individual/dual and team sport activities that meet participant needs, skill levels, and safety/risk management guidelines.
- Provides coordination and oversight of intramural leagues and events, including activity implementation, officials training, and participant conduct.
- Provides coordination, implementation, and evaluation of Faculty/Staff sport leagues and events.
- Coordinates the organization of the intramural registration process and manager's meetings.
- Maintain inventory of intramural sports equipment and supplies.
Club Sports - Coordinates the administration and advising of the Club Sport Program that includes a diverse offering of student club sport teams. Works in partnership with student leaders and clubs to successfully implement club sport activities while adhering to university, department, and national governing body policies, procedures, and safety/risk management regulations.
- Reviews, reports, and approves club sport financial accounts, including budget development, purchase requests, payments, sponsorships, fundraising, donations, and in-kind gifts.
- Reviews and submits club sport contracts, agreements, and permits for approval through the University Procurement Service Center and Human Resources.
- Coordinates, advises, and approves club sport activity including practices, games, tournaments, events, and travel.
- Reviews and approves club sport marketing/promotion in conjunction with department and university marketing/branding guidelines.
- Administrates and maintains online club sport database registration and management of membership, activity, equipment, coach information, reports/evaluations, marketing/promotion requests, budget/sponsorship requests, and awards.
Youth Programs - Assists in the design, implementation, coordination, and evaluation of RecKids activities and services including youth camps, birthday parties, and kid's night out.
- Provide direct supervision over the daily operation of youth camp programs.
- Assist in the supervision of daily operations of youth camp programs, birthday parties and kids night and day out.
- Assist in the completion and compliance of university minors on campus policies and reporting.
Personnel Management and Student Development: - Recruits, hires, trains, supervises, mentors, schedules, assigns responsibilities, and evaluates student employees including sports and youth program assistants, supervisors, and officials.
- Completes annual evaluations and presents coaching and development opportunities throughout the evaluation period to direct reports.
- Coordinates, implements, and evaluates student employee outcome-based trainings, meetings, and professional development opportunities.
- Acts in accordance with department and university student employment and human resources guidelines, policies, and procedures.
Fiscal and Resource Management: - Assists in the development, implementation, management, reporting, and evaluation of program budget including but not limited to payroll and operations.
- Manages and maintains budget in accordance with department, division, and university guidelines and policies to ensure prudent stewardship of resources.
- Ensures that business functions employ best management practices and are consistent with department and university standards.
- Recommends operating and capital reserves projects/purchases by providing research and assessment relevant to area needs and product availability.
Risk Management: - Maintains emergency policies and procedures for sports and youth programs.
- Assists in maintaining current records of sports and youth programs and first aid safety equipment as it relates to mandated safety replacements.
- When emergency situations arise, serve as a first responder, utilize necessary communication, and provide care in accordance with certification perimeters.
- Mitigate any program and staff conflict situations in accordance with department policies and procedures to ensure fair and equitable solutions.
- Recommends policies and procedures that protect the health and safety of our participants.
- Collaborates with department staff and external partners on decisions related to healthy and safe playing conditions at Campus Recreation facilities.
- Assists with the review and management of incident and accident/injury reports.
- Collaborates with the facilities operations staff in coordinating operational and break hours, program maintenance needs and facility and program reservations and access.
Administrative Duties: - Responsible for monitoring, compiling, organizing, and analyzing sports and youth program data collection and reporting, including but not limited to, learning outcomes, assessment plans, and annual reports.
- Supports the identification, development, application, and evaluation of guidelines, policies, and procedures related to club sports, intramural sports, and youth program operations in accordance with industry standards and department and university guidelines.
- Regularly reviews and updates club sports, intramural sports, and youth program handbooks and manuals.
- Serves on assigned departmental and University committees to support the mission, vision, and core values of Campus Recreation.
- Attends professional development conferences, workshops, seminars, and advocates for professional development throughout the department to stay abreast of current trends and industry standards.
- Participates in the development of ideas and suggestions for program, facility, and service improvements.
- Position is required to attend Campus Recreation classes and/or programs and use various facilities and equipment periodically to ensure that they meet or exceed department and industry standards and risk management guidelines.
- Performs other duties as assigned that support the mission, vision, and core values of Campus Recreation and the Division of Student Affairs.
Tentative Search Timeline - Priority will be given to applications submitted by 11:59pm January 5, 2025. However, this posting will remain open until filled.
- The potential dates for interviews with the search committee will be the during the weeks of January 6, 2025 & January 13, 2025.
- The potential dates for interviews with the supervisor and appointing authority will be the week of January 27, 2025.
- The potential employee start date is March 15, 2025.
UCCS is an equal-opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status. In accordance with the Equal Pay for Equal Work Act, UCCS does not discriminate based on sex in our employment or compensation practices. UCCS is committed to providing reasonable accommodations to applicants with disabilities. If you need reasonable accommodation for any part of the application and hiring process, please notify our office at hrhelp@uccs.edu. Applicants must meet minimum qualifications at the time of hire. - Bachelor's degree required in Recreation Administration, Sport Management, Higher Education, Exercise Science, Public Administration, Physical Education, Business Administration, or a related field.
- Professional experience that includes the following is required:
- Administration, implementation, and evaluation of either club sports, intramural sports, youth programs, or related programs.
- Demonstrated experience in sport league and event management including organizing, coordinating game and facility scheduling, mitigating risk, implementing, and evaluating of sport and/or youth programs.
- Demonstrated experience in supervising, advising, training/development, and evaluating of employees and/or practicum/interns related to sports and youth programs.
- Demonstrate experience in sports officiating, sport rule application, and ability to train, supervise, and evaluate sport officials.
- Certification in CPR with AED, Standard First Aid and Blood Borne Pathogens/Universal Precautions and Campus Security Authority training is required within 90 days of hire.
- Master's Degree in a field appropriate to the work is preferred.
- Highly qualified applicants will have professional experience that includes the following:
- Demonstrated financial management experience including budget development and reporting.
- Demonstrated experience in contracting, procurement, and insurance.
- Demonstrated experience with online data and scheduling management system(s) in supporting student organizations and/or sport leagues/activities.
- Experience in certified officiating in a high school or higher setting (NFHS or NCAA).
Special Instructions to Applicants: Applications submitted by 01/05/2025 will receive full consideration. Applications submitted through email or surface mail will not be considered. Please apply at cu.edu/cu-careers (job #35667). Official transcripts will be required upon hire. Upon request, please be prepared to provide five professional references (at least two previous/current supervisors), including their email contact information. If you have technical difficulties with your application, please contact the CU Careers help desk at 303-860-4200 #5 or cucareershelp@cu.edu. Job related inquiries should be directed to the posting contact. The University of Colorado Colorado Springs will not sponsor work visas or permanent resident applications for this position. Application Materials Required: Cover Letter, Resume/CV Application Materials Instructions: Please identify the job specific minimum qualifications you possess in your cover letter and be sure your resume includes any and all relevant experience to be accurately assessed against the qualifications listed in the posting. To apply, please submit the following application materials to this posting: 1) A current resume. Must include date ranges to include month and year (mm/yyyy) and whether the position was full time or part time. 2) A cover letter that specifically addresses the job requirements and outlines qualifications. When submitting the materials, check the Job Specific Attachments box next to each document in order for the search committee members to see your materials. : Student Services : Colorado Springs Department: C0001 -- Colorado Springs Campus - 40334 - VCEMSA-Aux-Recreation : Full-time : Dec 10, 2024 : Ongoing Posting Contact Name: Christopher Ertman Posting Contact Email: certman@uccs.edu Position Number: 00002961 | |
