Details
Posted: 01-Feb-25
Location: Ithaca, New York
Type: Full-time
Project Administrative Assistant-Yang-Tan Institute
Project Administrative Assistant-Yang-Tan Institute
About the Yang-Tan Institute
Researchers and practitioners at the Yang-Tan Institute (YTI) have helped companies, labor organizations, government agencies, schools, and communities throughout the United States and abroad to accommodate and integrate individuals with disabilities. Our team consults with business and industry, and with policy makers, educators, disability advocates, and rehabilitation practitioners. YTI contributes to developing inclusive workplace systems and communities in a variety of ways.
The Opportunity
The School of Industrial and Labor Relations at Cornell University has an immediate opening for a part-time 30 hour per week Project Administrative Assistant position in the K. Lisa Yang and Hock E. Tan Institute on Employment and Disability (YTI) in the Extension/Outreach Division. This position provides program support for externally funded research projects.
Key Responsibilities:
- Provide program coordination assistance to project personnel for disability related projects
- Create web accessible materials
- Proof, copy edit, and format written materials
- Organize trainings and meetings and take minutes
- Support workflow between content team and web team
- Pull data and prepare reports on project activities
- Customer service for webinars
- Prepare and send surveys
- Maintain project timelines and track output
- Assisting in grant proposal preparation
- General administrative and fiscal duties
Success Factors:
You're considered a top candidate if you have experience:
- Working successfully as part of a team.
- Communicating professionally across internal and external stakeholders and colleagues.
- Overseeing multiple tasks, prioritizing and managing projects with flexibility.
- Working successfully under pressure with minimal guidance at a variety of tasks within a quick-paced, team-oriented, diverse office setting.
This is a part-time (30 hours/week) Contract College position that is based in Ithaca, NY. ILR School appreciates staff by providing the opportunity for a nine day per month campus-to-home hybrid schedule. This hybrid work arrangement is subject to change at any time. Core business hours for our team are Monday through Friday, 8:00 AM-4:30 PM.
What You Need
We are seeking a detail-oriented, tech savvy, and strong communicator to join our team. Additionally, you will:
- Hold an Associate's degree and two to four years of experience in an office setting or equivalent combination of education and experience.
- Possess the aptitude to work independently.
- Have experience exercising discretion and independent judgment.
- Have the ability to interact tactfully with diverse groups of individuals.
- Demonstrate the propensity to take initiative and be a proactive team member.
- Have outstanding organizational skills and strong attention to detail.
- Demonstrate excellent written and verbal communication skills, including proofreading and editing skills and experience taking meeting minutes.
- Have expertise in Microsoft products including Word, Excel, PowerPoint and Outlook calendar.
- Be experienced at utilizing online meeting platforms such as Zoom, or Microsoft Teams.
- Display strong customer service skills and attitude.
- Successfully oversee and prioritize multiple tasks under pressure within a busy office environment.
- Have prior experience with meeting and event planning.
- General database operating knowledge.
- Have a demonstrated commitment to supporting diversity, equity, access, inclusion, and wellbeing.
- Be passionate about working in an organization that values and promotes diversity, equity, inclusion, anti-racism, and wellbeing.
- Cultivate and develop inclusive and equitable working relationships with students, faculty, staff, and community members.
If you possess these experiences and skills this may be the role for you! There are a few other qualifications we would view as incredibly helpful in this role, to include:
- Bachelor's degree strongly preferred.
- Five or more years of experience, in an office setting (preferably research based).
- Working knowledge of document and internet accessibility standards desirable.
- Experience making documents accessible.
- Experience editing and uploading manuscripts, correspondence, reports, documents, forms, charts and/or other media to project websites.
- Document layout design experience: applying templates, organizing page layouts, selection of artwork to accompany documents.
- Prior experience working with Adobe InDesign, HTML or other web development tools desirable.
- Experience with project planning/management software.
- Experience with Qualtrics or similar survey software
- Experience in proofing and editing technical and scientific papers in the social sciences.
- Experience with grant coordination submission process.
- Experience with webinar customer service and platforms including use of advanced collaboration features.
- Knowledge of Cornell University fiscal policy and systems.
- Knowledge of various disability-related programs.
A cover letter and resume are required for further consideration for this position.
Rewards and Benefits
Visa Sponsorship and relocation assistance is not available for this position.
University Job Title:
Administrative Asst IV
Job Family:
Administration
Level:
D
Pay Rate Type:
Hourly
Pay Range:
$25.52 - $29.66
Remote Option Availability:
Hybrid
Company:
Contract College
Contact Name:
Jamie Doss
Job Titles and Pay Ranges:
Non-Union Positions
Noted pay ranges reflect the potential pay opportunity for each job profile. The hiring rate of pay for the successful candidate will be determined considering the following criteria:
Union Positions
Current Employees:
Online Submission Guidelines:
Employment Assistance:
Notice to Applicants:
EEO Statement:
Diversity and Inclusion are a part of Cornell University's heritage. We are a recognized employer and educator valuing AA/EEO, and we do not tolerate discrimination based on any protected characteristic, including race, ethnic or national origin, citizenship and immigration status, color, sex/gender, pregnancy or pregnancy-related conditions, age, creed, religion, actual or perceived disability (including persons associated with such a person), arrest and/or conviction record, military or veteran status, sexual orientation, gender expression and/or identity, an individual's genetic information, domestic violence victim status, familial status, marital status, or any other characteristic protected by applicable federal, state, or local law. We also recognize a lawful preference in employment practices for Native Americans living on or near Indian reservations in accordance with applicable law.
Cornell University embraces diversity and seeks candidates who will contribute to a climate that supports students, faculty, and staff to all identities and backgrounds. We encourage individuals from underrepresented and/or marginalized identities to apply.
2025-01-30