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Posted: 25-Apr-25
Location: Charleston, South Carolina
Type: Full Time
Salary: $55,986-$62,000
Internal Number: 2025047
Grant & Contract Accountant*
Posting Details
| POSTING INFORMATION | |
| Internal Title | Grant & Contract Accountant* |
| Position Type | Classified |
| Faculty / Non-Faculty / Administration | Non-Faculty |
| Pay Band | 6 |
| Level | 5 |
| Department | Controller |
| Job Purpose | Performs multi-faceted professional level accounting duties in the creation and maintenance of complex accounting records in an integrated financial records system. Responsible for the major functional area of the highly specialized and complex field of grant and contact accounting. Applies generally accepted accounting principles/practices, ensuring compliance with State and Federal laws/regulations as well as State and College policies/procedures and making recommendations for streamlining processes. Acts as primary contact with principal investigators in the management of federal, state, and non-governmental grants and contracts. |
| Minimum Requirements | Bachelor’s degree in accounting or business (with multiple accounting courses) and three years of relevant experience. Three or more years of relevant experience in a higher education institution or governmental setting, including experience in grant and contract administration is preferred. Experience with the Banner Finance System a plus. Candidates with an equivalent combination of experience and/or education are encouraged to apply. |
| Required Knowledge, Skills and Abilities | Knowledge of the principles, practices and theories of accounting, state government and higher education fiscal and accounting processes and the ability to apply rules, regulations, policies and procedures are essential. Knowledge of state and federal accounting guidelines, including policies and procedures for grant and contract administration is required. Must be able to use computer software to create spreadsheets and reports. Must be able to interpret and analyze financial data, records and reports. Must be able to establish and maintain effective relationships with a broad range of individuals and offices. Effective communications skills are essential. |
| Additional Comments Regarding Position | *This position may be eligible for full-time telecommuting. |
| Special Instructions to Applicants | Please complete the application to include all current and previous work history and education. A resume will not be accepted nor reviewed to determine if an applicant has met the qualifications for the position. **Salary is commensurate with education/experience which exceeds the minimum requirements. Offers of employment are contingent upon a successful background and credit check.
All applications must be submitted online https://jobs.cofc.edu. |
| Salary | **$55,986 - $62,000 |
| Posting Date | 04/25/2025 |
| Closing Date | 05/09/2025 |
| Benefits |
|
| Open Until Filled | No |
| Posting Number | 2025047 |
| EEO Statement | The College of Charleston is an equal opportunity employer and does not discriminate against any individual or group on the basis of sex, gender (including gender identity and/or expression), pregnancy, race, religion, color, national origin, age, disability, military or veteran status, sexual orientation, genetic information, and other classifications protected by applicable federal, state, and local laws. For more information, please visit eop.cofc.edu. |
| Quicklink for Posting | |
Job Duties
| Job Duties | |
| Activity | Manages the post-award operation pertaining to grant and contract accounting, inclusive of maintaining the chart of accounts and the general ledger. Establishes the budgets and processes budget adjustments where necessary. Monitors revenues and expenditures and ensures compliance with financial terms and conditions of grantors or funders. Prepares accounting entries in a complex financial record system. Draws down Federal, State and other funds via several on-line and transfer methods. Monitors, reconciles and corrects grant and contract accounting activities in the financial reporting system to authorized budgets and other source documents. Ensures the timely and orderly closeout of projects. Maintains organized and complete grant files according to record retention requirements. |
| Essential or Marginal | Essential |
| Percent of Time | 40 |
| Activity | Has responsibility for complying with internal and external financial reporting requirements of grants and contracts. Reconciles and corrects grant and contract accounting activities in the financial reporting system to authorized budgets and other source documents. Researches errors and follows through with principal investigator, general ledger manager, and other grant staff to ensure corrective action is taken. Prepares ad-hoc reports and analyses in response to requests. Has the responsibility for ensuring fiscal compliance of all externally funded grants and contracts including those with the Federal Office of Management and Budget (OMB) Uniform Grant Guidance. |
| Essential or Marginal | Essential |
| Percent of Time | 20 |
| Activity | Acts as a liaison with the College’s Office of Research and Grants Administration, Human Resources, Procurement and Budgeting & Payroll Services, as well as external authorities such as the Grant Services-Office of State Budget, the State Auditor’s Office, the Federal government and other agencies in reference to grant and contract activity. Assists fund administrators/principal investigators in interpreting financial reports and the College’s finance system. Integrates, prepares & provides information ensuring its reliability and conformity with accounting standards required by the external auditors and for inclusion in the College’s annual financial report as well as other internal/external financial reports. Interacts with and provides information to external auditors. Stays abreast of regulations, interprets and determines applicability. |
| Essential or Marginal | Essential |
| Percent of Time | 20 |
| Activity | Responsible for billing, collections, reporting, and compliance with grantor regulations. Reviews and processes sub-recipient reimbursement requests. Participates in upgrades, modifications, and testing required for maintaining the research accounting module of the financial system. Reviews the monthly Deferred grants process results for accuracy. Provide suggestions for streamlining processes. |
| Essential or Marginal | Essential |
| Percent of Time | 15 |
| Activity | Performs general accounting and reporting functions as needed in support of all areas of the Controller’s Office. |
| Essential or Marginal | Essential |
| Percent of Time | 5 |