Career Center
Posted: 25-Jul-23
Location: Columbus, Ohio
Employment Type:
Organization Type:
Preferred Education:
Internal Number: R84383
The Opportunity
The University Registrar is responsible for planning, directing, and administering the operations of the University Registrar office (OUR) in support of the Academic Plan and the university’s Strategic Enrollment Management (OSEM) goals and objectives.
Under the direction of the Vice Provost for Strategic Enrollment Management, the University Registrar provides leadership, motivation and support for the planning, implementation, and coordination of initiatives to promote student success and ensure the integrity and transparency of academic programs. This position plays a key role in the partnership with university leadership, the Office of Business and Finance, the Office of Academic Affairs and other appropriate offices to develop and implement student fee policies and practices to improve student access, success, performance, affordability, and graduation.
The University Registrar's office serves as the primary tuition and student fee assessment office for the university. The Registrar will develop and implement goals, objectives, strategies, policies, rules, and operational procedures related to academic records, student academic preparedness and evaluation, registration, permanent record maintenance, enrollment, transfers, grading, graduation, degree conferment, National Collegiate Athletic Association (NCAA) regulations, and other related functions. The Registrar is responsible for providing administrative and strategic direction and support for the University Registrar office, while planning and directing the strategic allocation of resources and setting budget priorities.
This position will lead, manage, and direct the staff and processes for the University Registrar office, including Student Academic Records, Room and Class Scheduling, University Testing Center, Document Services, Transfer Credit Center, Eligibility Services (degree audits, commencement certification, student-athlete certification), Systems Development Support, Analysis and Security. In addition, the Registrar represents and serves as a liaison with university offices and committees. The Registrar plays a key role in compliance with state/federal law, faculty rules, and other institutional policies, including FERPA.
A key responsibility of the Registrar’s position is being a university officer for residency and athletic academic eligibility for Big Ten and NCAA certification. The Registrar will partner with university leaders regarding data security policies and practices. In partnership with the Ohio Department of Higher Education, will develop state-wide policies and practices related to areas of responsibility. The Registrar manages the system to support student records and advising. This role is a key liaison with other product teams by serving as a member of senior leadership and management teams for the technology needs of strategic enrollment management. They will lead, plan, and direct the development and implementation of new systems and systems applications (both computerized and manual). The Registrar holds the knowledge of systems trends and applications related to areas of responsibility. They will work with the Office of Technology and Digital Innovation (OTDI), the Office of Business and Finance and other appropriate offices regarding data security policies and practices.
The Registrar holds the critical duty of serving as the key institutional knowledge person for FERPA and the owner of the institution's FERPA Policy. They will coordinate with the university's Chief Security Officer and Chief Privacy Officer to make determinations on the appropriate use and disposition of student data. In addition, they will serve as the institution data steward for all student data and the institution's proxy data steward for all data (student, finance, human capital, research, and medical center) on the institution's Data Governance Committee.
Required Education
Master's degree or equivalent combination of education/experience required and at least 12 years of relevant experience required. Considerable administrative experience with student information systems, student records and registration and scheduling is required. In addition, considerable program and supervisory management experience in a progressively responsible capacity, preferably in an institution of higher education is required.
Qualifications Preferred
Prior experience as University Registrar preferred.
Strategic Enrollment Management
The University Registrar position sits in the department of Strategic Enrollment Management (SEM) and will report directly to Dr. James Orr, Vice Provost of Strategic Enrollment Management.
Strategic enrollment management is a comprehensive process designed to help an institution achieve and maintain the optimum recruitment, retention, and graduation rates of students, where ‘optimum’ is defined within the academic context of the institution. (Dolence, 1993). Ohio State’s strategic enrollment plan must:
- Align with our mission, vision, and values (including our goal to be the model 21st century land grant institution).
- Bolster the six pillars of the Academic Plan.
- Facilitate the success of all students on all campuses. The work of strategic enrollment management helps institutions to optimize net tuition revenue, academic quality, reputation, student time to degree, student debt and the overall student experience — and that work is integrated and connected with all the facets of the university.
The Ohio State University
Founded in 1870 as a land-grant university, The Ohio State University is one of the nation’s finest higher education institutions, with annual research expenditures of over $1 billion. Ohio State’s Columbus campus sits within the nation’s 14th most populous city, which has been recognized not only as the fastest-growing city in the Midwest but also as an emerging hub for high-tech companies and a center for education, healthcare, and the arts. Over 67,700 students attend Ohio State’s main campus and regional campuses in Lima, Mansfield, Marion, and Newark, and the Agricultural Technical Institute co- located with the Ohio Agricultural Research and Development Center in Wooster. In addition to its regional importance, Ohio State has a national and global impact. Many graduates remain in Ohio, but alumni are found across the world. The Ohio State University boasts 600,000 living alumni, and its endowment stands at over $7.0 billion.
The university has an astonishing intellectual range with 15 academic colleges and a wealth of disciplines. All the colleges are on the Columbus campus, which opens the possibility of working across units. The institution has enormous ambition; through its strategic planning efforts, Ohio State aspires to be the absolute model of a 21st-century land-grant university, enabling people from ordinary backgrounds to achieve the extraordinary. Students are exposed to a vast array of ideas, experiences, and cultures at Ohio State; inclusive excellence is a central tenet of the institution.
It might be expected that size would be an impediment to innovation at such a comprehensive institution. Not so at Ohio State. The university is serious about taking innovation in teaching and learning to scale and achieve institutional success through multi-disciplinary and cross-university collaboration and engagement.
Columbus, Ohio
Columbus is one of the fastest-growing major metropolitan areas in the country, with a vibrant blend of arts and culture; inspired culinary, fashion, music, and entertainment scenes; exciting collegiate and professional sports; and an open, entrepreneurial spirit. Its diverse population — 109 languages are represented — makes Columbus a microcosm of America.
Closing Statement
Discrimination against any individual based upon protected status, which is defined as age, ancestry, color, disability, gender identity or expression, genetic information, military status, national origin, race, religion, sex, sexual orientation, or veteran status, is prohibited.
How to Apply
Please visit Careers at OSU and search University Registrar (R84383) to find out more and apply online for the job opening. Applicants should submit the following:
- A current and comprehensive resume.
- A letter of interest describing why you are interested in the role of University Registrar, why you are a good fit for the position based on your experience, why now is a good time for you to consider the opportunity, and an overview of your commitment to The Ohio State University’s Shared Values, https://www.osu.edu/shared-values.
All inquiries and nominations should be submitted to Shannon Rice, rice.724@osu.edu. For priority consideration, please submit all application materials as soon as possible.
