About MassArt:

Founded in 1873, having celebrated its 150th anniversary in 2023, Massachusetts College of Art and Design (MassArt), is the nation's first and only independent, free-standing public college of art and design in the country. MassArt is an inclusive community of thinkers, doers, makers, educators, innovators and leaders striving to shape the future through art and design. We've spent 150 years demonstrating the truly amazing things that happen when a world-class art and design education is an option for every deserving student. Located in Boston's hub of arts and culture along the Avenue of the Arts, MassArt enrolls 2,000 students and offers a comprehensive range of undergraduate and graduate degrees in 18 disciplines, as well as continuing education and youth programs.  

MassArt strives to be a model of diversity and inclusion; the campus community reflects the layers of cultural and self-identity that proudly make up our region, nation, and world. We build effective partnerships with co-workers throughout the College by freely sharing appropriate information and providing assistance to all and maintain an environment that is welcoming to persons of all backgrounds, nationalities, and roles.

Job Description:

Reporting to the Executive Director of HR and Payroll, and serving as a key member of the Human Resources Office,  the Student Employment Administrator will support day-to-day operations of student employment to help students as they search, apply, and get hired into student and work-study positions across campus. This position will provide a key administrative role for all aspects of the campus-wide Student Employment program and plays a critical role in aligning student employment opportunities with the institution's strategic plan. The position also ensures that student work experiences are meaningful, compliant and contribute to the student's overall professional development. Responsibilities include managing the daily operations for all student employment onboarding, policies, and procedures. Works directly with staff, faculty, and students on issues pertaining to student employment. Primary collaborators include Human Resources, the Student Financial Assistance Office, the Office of Student Success and Employment Management, the International Education Center, and Career Services.

SUPERVISION RECEIVED: Executive Director of Human Resources and Payroll,

SUPERVISION EXERCISED: Students and temporary employees as assigned.

Salary: $75,000 to $83,000

Position is a grant funded position and governed by the Non-Unit Personnel Policies Handbook

• Oversees the campus-wide student hiring/onboarding process to ensure customer expectations are met and/or exceeded and the program remains compliant with state and federal labor laws. Includes reviewing all onboarding paperwork to ensure all federal and state requirements are followed with respect to I-9 forms, identity verification, and background checks when needed.
• Update Payroll system with new hires, job changes, and contract extensions with help from the HR Assistant, and other HR staff as needed
• Works closely with Student Financial Assistance regarding all work-study hiring.
• As needed, works closely with University staff in Career Development, International Education Center, and Student Financial Assistance
• Assist in developing and maintaining all training materials and language on HR's Student Employment webpage and handouts to ensure continued accuracy.
• Manage review and posting of all student positions in Interview Exchange and advise students and student employment supervisors regarding student employment related processes, issues and opportunities.
• Provide exceptional customer service by researching/answering questions, providing information and ensuring appropriate follow-through and/or resolution, including policy interpretation.
• Responsible for any in person or virtual training to students and hiring managers regarding the hiring process and required paperwork. 
• Responsible for understanding and administering College employment on-boarding standards.
• Serve as a committee representative as requested
• Attend necessary meetings and inform staff regarding relevant information
• Remain cognizant of the University's mission, identity and values.
• Ensure confidential information is only shared with those that are authorized to view it.
• Communicate effectively with the position supervisor and other Department personnel concerning pertinent matters.
• Other duties as assigned.

Requirements:

• Bachelor's degree in a related field and 1+ years of related experience or a combination of education and  directly related experience required.
• Experience in hiring, onboarding, and/or talent acquisition.
• Ability to meet deadlines while maintaining exceptional data entry skills with high degree of accuracy and attention to detail.
• Strong interpersonal skills, ability to communicate effectively and maintain positive relationships with a range of customers with diverse backgrounds including students, faculty, staff, and parents.
• Ability to establish and foster relationships with campus partners including but not limited to Student Development, Studio Managers and the Student Government Association representatives.
• Ability to quickly learn new software programs, as well as familiarity with computer information systems and databases. Knowledge of Colleague, HRCMS, and/or Interview Exchange is a plus.
• Prior experience working in higher education is a plus
• Excellent judgement and ability to handle confidential/sensitive information with discretion

Additional Information:

 Please note MassArt:

• Does not support employment-based visa sponsorship or non-student exchange visitor visa sponsorship.
• Is not an E-Verify institution.

Selected candidates must be eligible to work in the US at the time of employment, complete all onboarding tasks including a Criminal Offender Record Information (CORI) and Sex Offender Registry Information (SORI) background review and provide proof of eligibility to work in the US by completing the Form 19, Immigration Reform and Control Act of 1986.

You are required to show proof of your identity and employment eligibility within three (3) days of the start of your employment. You will not be authorized to work in any capacity until all paperwork has been completed. For a list of all acceptable documents please click here.

Comprehensive Benefits (does not apply to contractor/student positions):
When you embark on a career with the Commonwealth, you are offered an outstanding suite of employee benefits that add to the overall value of your compensation package. We take pride in providing a work experience that supports you, your loved ones, and your future.
Want the specifics? Please click here to view MassArt Benefits.

MassArt provides equal employment opportunities to all employees and applicants for employment without regard to race, color, religion, gender, gender identity or expression, age, sexual orientation, national origin, ancestry, disability, military status, genetic information, pregnancy or a pregnancy-related condition, or membership in any other legally protected class.

MassArt complies with all applicable federal, state and local laws governing nondiscrimination in employment in every location in which the college operates. This policy applies to all terms and conditions of employment.

Application Instructions:

Please provide resume and cover letter.

About Massachusetts College of Art and Design

Colleges of the Fenway is a collaborative effort of five neighboring Boston-based colleges in the Fenway area. This collaboration was created to add value to student academic and social life while seeking innovative methods of investing in new services and containing the costs of higher education. Collectively, the colleges represent more than 12,000 undergraduate students, comprising 16.2% of the total Boston population of undergraduates attending four-year colleges, more than 700 full-time faculty, and 2,300-course offerings.

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