Office Manager and Project Coordinator


Job Identification: 18181
Posting Date:
Job Schedule: Full Time
Locations:
Degree Level:

Job Description:
What We Are Looking For

Baylor University is seeking an Office Manager and Project Coordinator to support the mission and vision of the University within the Institute for Aviation Sciences by managing day to day activities and personnel in the Institute for Aviation Sciences and providing administrative support to academic and research activities.

A High School Diploma and three years of relevant work experience is required. A Bachelor's Degree is preferred.

Applicants must be currently authorized to work in the United States on a full-time basis.

What You Will Do

• Manage the day-to-day activities, which includes reviewing correspondence, documents, reports, and procedures
• Act as department receptionist, handling or directing all phone calls, visitors, and prospective student inquiries, providing guidance and informational materials by phone or electronically
• Prepare written communications on policy and procedural matters
• Advise University and department personnel of procedures and decisions
• Maintain and update individual student records necessary for Aviation Sciences program administration
• Review all proposals, documents, and reports for grants
• Maintain department files, supplies, and facility work orders
• Coordinate administrative matters with other universities, other Baylor offices, department personnel, professional organizations, and government agencies as needed
• Manage advertising program including program flyers, brochures, marketing videos, promotional materials, and magazine advertising submissions
• Develop and maintain working knowledge of applicable University tools and systems
• Manage student worker pool with hire requests, training and supervision
• Publish and maintain program web sites and manage social media presence
• Manage Aviation Sciences classroom scheduling and guest speaker arrangements
• Assist in processing all new students, brief them on program requirements, handle all initial paperwork, and assist with new student orientation and advising
• Provide pertinent program information to all new students, existing students and alumni as appropriate
• Plan and schedule department events such as faculty meetings, student welcome receptions and other student events, and the Aviation Sciences Banquet
• Works with Baylor Visitors Center to manage all prospective student campus visits
• Coordinate with Universal Flight Concepts regarding scheduling, operations, and financial issues related to the Baylor Aviation Sciences flight training program
• Maintain pilot supplies and uniform inventory and manage the online marketplace
• Coordinate with Financial Managers and Financial Administrators on department commitments, projects, and reports
• Finalize terms and all pre-purchase needs to vendors, obtain quotes, and submit requests to Financial Administrator
• Assist in arranging travel and reimbursements for faculty, staff, and student travel
• Manage contract support to the Aviation Sciences program
• Manage all adjunct faculty hiring requests and associated paperwork
• Perform all other duties as assigned to support mission Baylor University.
• Comply with University policies.
• Maintain regular and punctual attendance.

What You Can Expect

As part of the Baylor family, eligible employees receive a comprehensive benefits package that includes medical, dental, and vision insurance, generous time off, tuition remission, and outstanding automatic retirement contributions. Baylor has a comprehensive benefits plan that supports you and your family's wellbeing and allows you to be a part of the life of a vibrant and active college campus. To learn more, go to Baylor Benefits & Advantages.

Explore & Engage

Learn more about Baylor and our strategic vision, Baylor In Deeds. Also, explore our great hometown of Waco and the many opportunities to engage locally. If you are new to Central Texas, This is Waco!


About Us:
Baylor University is unwaveringly committed to building and fostering a Caring Christian Community in which our members feel safe, respected and supported. Such a commitment includes ongoing compliance with all applicable anti-discrimination laws. As such, Baylor does not illegally discriminate, and prohibits illegal discrimination based on race, color, national or ethnic origin, citizenship, sex, age, disability, military service, pregnancy or other characteristic protected under applicable federal, state, or local law ('Protected Characteristics') in employment and regarding qualified students in any education program or activity, as such discrimination is defined by applicable law. The University also prohibits associated retaliation as defined in applicable law and policy.

Given that the University is operated within the Christian-oriented aims and ideals of Baptists, governed by a predominantly Baptist Board of Regents and affiliated with the Baptist General Convention of Texas, Baylor prescribes standards of personal conduct for employees and students consistent with its religious mission and values and that are integral to its Christian faith mission, and employs individuals whose values and conduct align with Baylor's mission. Baylor's commitment to equal opportunity and respect of others does not undermine the validity and effect of the constitutional and statutory protections for its religious liberty. The Protected Characteristics and application of the non-discrimination policy are interpreted consistently with relevant and applicable law and with the University's religious mission and values.

The University's full notice may be found on the Notice of Non-Discrimination webpage.

Inquiries about the application of Title IX and its regulations, which requires the University to not discriminate based on sex, can be directed to the Title IX Coordinator at: TitleIX_Coordinator@baylor.edu; 254-710-8454; or Clifton Robinson Tower, suite 285, and/or the United States Department of Education's Office for Civil Rights at OCR@ed.gov; or 800-421-3481. Reports of sex discrimination can be made at www.baylor.edu/reportit.


To apply, visit https://ejof.fa.us2.oraclecloud.com/hcmUI/CandidateExperience/en/sites/BaylorCareers/job/18181







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